Services - 38205-2014

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04/02/2014    S24    Services - Contract notice - Competitive dialogue 

United Kingdom-Edinburgh: IT services: consulting, software development, Internet and support

2014/S 024-038205

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: The City of Edinburgh Council
Postal address: Waverley Court, 4 East Market Street
Town: Edinburgh
Postal code: EH8 8BG
Country: United Kingdom
For the attention of: Shane McKenna
Telephone: +44 1314693080

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Highlands and Islands Enterprise

Official name: Scottish Police Authority

Official name: Scottish Enterprise

Official name: Scottish Natural Heritage

Official name: Skills Development Scotland

Official name: Visit Scotland

Official name: Aberdeen City Council

Official name: Aberdeenshire Council

Official name: Argyll and Bute Council

Official name: City of Edinburgh Council

Official name: Clackmannanshire Council

Official name: Comhairle nan Eilean Siar

Official name: East Ayrshire Council

Official name: East Dunbartonshire Council

Official name: East Lothian Council

Official name: East Renfrewshire Council

Official name: Fife Council

Official name: Glasgow City Council

Official name: Highland Council

Official name: Midlothian Council

Official name: North Ayrshire Council

Official name: Scottish Borders Council

Official name: Shetland Islands Council

Official name: South Ayrshire Council

Official name: South Lanarkshire Council

Official name: West Dunbartonshire Council

Official name: West Lothian Council

Official name: Golden Jubilee Hospital (National Waiting Times Centre Board)

Official name: NHS 24

Official name: NHS Ayrshire and Arran

Official name: NHS Borders

Official name: NHS Dumfries and Galloway

Official name: NHS Education for Scotland

Official name: NHS Fife

Official name: NHS Forth Valley

Official name: NHS Grampian

Official name: NHS Greater Glasgow and Clyde

Official name: NHS Health Scotland

Official name: NHS Highland

Official name: NHS Lanarkshire

Official name: NHS Lothian

Official name: NHS Orkney

Official name: Healthcare Improvement Scotland

Official name: NHS Shetland

Official name: NHS Tayside

Official name: NHS Western Isles

Official name: Scottish Ambulance Service

Official name: The Common Services Agency for the Scottish Health Service

Official name: The State Hospital for Scotland

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
ICT Services and Transformation Procurement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The City of Edinburgh Council wishes to establish a new partnership with a service provider for the provision of all of its Information, Communication and Technology ("ICT") services in line with The City of Edinburgh Council and Scottish Local Government ICT and Digital Strategies.
The City of Edinburgh Council's current ICT services are largely provided by 1 external supplier and the current contract is due to expire on 31.3.2016.
The ICT services that are required include all ICT services required by The City of Edinburgh Council at present and all future ICT service requirements for the duration of the contract. It is anticipated that The City of Edinburgh Council shall procure its future requirements from the service provider meaning that the partnership to be established must be able to adjust to The City of Edinburgh Council's developing requirements over time. The City of Edinburgh Council wishes to procure a service provider that it can work with over the duration of the contract to develop innovative solutions to its requirements and that can offer financial savings.
As such the nature of the partnership to be procured, the volume of services to be provided, the method by which those services are delivered and the specific type of services to be delivered may change over the lifetime of the contract. The service provider may also be required to participate in the transformation of the City of Edinburgh Council business and provide change management services in connection with the delivery of the ICT enabled services.
The scope of ICT Services to be delivered includes all ICT services presently delivered, those contemplated to be delivered by 2016 and all future ICT requirements of the City of Edinburgh Council and the contracting authorities named in this Contract Notice.
The City of Edinburgh Council is expressly looking for a solution to its ICT service provision which is sufficiently flexible and scalable so as to provide a long-term resolution that offer significant future-proofing.
The service provider may also have the opportunity to provide ICT services to the other contracting authorities which are named in this Contract Notice.
The ICT services concerned are for all of The City of Edinburgh Council's present and future ICT services and include, but are not limited, the examples of:
— Desktops and devices
— Wide Area Networks (WAN)
— Local Area Network (LAN)
— Platforms
— Data network
— Data centre
— Change Configuration Release Management (CCRM)
— Service design and transition
— Service desk
— Third party contract management
— Applications
— Security
— Projects
Sections I.2 and VI.3 and Annex A lists the contracting authorities that may wish to use the ICT Service Solution developed by the City of Edinburgh Council. For the avoidance of doubt the City of Edinburgh Council does not intend to purchase on behalf of those contracting authorities.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=292889

II.1.6)Common procurement vocabulary (CPV)

72000000, 72100000, 72110000, 72120000, 72130000, 72140000, 72150000, 72200000, 72210000, 72211000, 80533000, 79000000, 79993100, 79994000, 79995000, 79995100, 79995200, 79996000, 79996100, 79997000, 79998000, 79999000, 79999100, 75000000, 73000000, 71510000, 64000000, 51612000, 51620000, 22000000, 30000000, 30100000, 30110000, 30120000, 30124000, 30191000, 30200000, 30236000, 32000000, 32250000, 32260000, 32320000, 32400000, 32410000, 32412000, 32412100, 32430000, 32500000, 32510000, 32520000, 32550000, 32571000, 32580000, 32581200, 48200000, 48422000, 48510000, 48517000, 48610000, 48611000, 48612000, 48620000, 48621000, 48622000, 48800000, 48810000, 48820000, 50000000, 50312000, 50312610, 50312620, 50313000, 50332000, 50334100, 50342000, 51000000, 51500000, 51600000, 51610000, 51611000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The scope of ICT Services to be delivered includes all ICT services presently delivered, those contemplated to be delivered by 2016 and all future ICT requirements of the City of Edinburgh Council and the contracting authorities named in this Contract Notice.
The City of Edinburgh Council is expressly looking for a solution to its ICT service provision which is sufficiently flexible and scalable so as to provide a long-term resolution that offers significant future-proofing.
Estimated value excluding VAT:
Range: between 150 000 000 and 2 000 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The City of Edinburgh Council reserves the right to procure repeat requirements of a similar nature without any further call for competition pursuant to Article 31(4)(b) of Directive 2004/18/EC and Regulation 14(1)(d)(ii) of the Public Contracts (Scotland) Regulations 2012.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Council reserves the right to request deposits, guarantees, parent guarantees or other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The City of Edinburgh Council requirements will be detailed in the form of contract which will be provided to all bidders invited to participate in dialogue.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No specific legal form is required, but the City of Edinburgh Council reserves the right to either require all operators in a consortium to be jointly and severally liable or to require a consortium to take a particular legal form or require a single prime contractor to take primary liability. This may include a requirement to establish a special purpose vehicle.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The City of Edinburgh Council may introduce contract performance conditions relating in particular to environmental and social/economic development to the extent that it is relevant to the subject matter of the contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/1B/EC and Regulations 23 to 25 of the Public Contracts (Scotland) Regulations 2012. The City of Edinburgh Council has also set out such information within its Pre-Qualification Questionnaire[a copy of which can be obtained from the contact point at Section 1.1 or Public Contracts Scotland]
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with article 47 of Directive 2004/1B/EC and Regulation 24 of the Public Contracts (Scotland) Regulations 2012. The City of Edinburgh Council has also set out such information within its Pre-Qualification Questionnaire [a copy of which can be obtained from the contact point at Section 1.1 or Public Contracts Scotland]
Minimum level(s) of standards possibly required: See the Pre-Qualification Questionnaire documentation for further information.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts (Scotland) Regulations 2012. The City of Edinburgh Council has also set out such information within its Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
See the Pre-Qualification Questionnaire documentation for further information.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 10
Objective criteria for choosing the limited number of candidates: Objective criteria for choosing the limited number of candidates will be specified in the Pre Qualification Questionnaire (PQQ), which will be issued no later than 20.2.2014.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CT1610
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 221-385006 of 14.11.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
31.3.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
30.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The City of Edinburgh Council reserves the right to not award any or part of this contract. All dates, values and time periods specified in this notice are only provisional and The City of Edinburgh Council reserves the right to change these.
The City of Edinburgh Council shall not be responsible for any costs, charges or expenses incurred by Applicants and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
Applicants are advised that The City of Edinburgh Council is subject to the Freedom of Information (Scotland) Act 2002 (the "Act"). If an Applicant considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The City of Edinburgh Council shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
Section 11.3 - Please note that the duration of the contract listed is a maximum duration of 19 years. However the length of the duration of contract will be the subject of the Competitive Dialogue and may be between 7-19 years with a number of renewals, depending on the solution identified by The City of Edinburgh Council during dialogue.
Section 11.1.9 – Please note that variant bids may be accepted by The City of Edinburgh Council provided that their form and nature are approved by The City of Edinburgh Council in advance and are expressly permitted in the contract and procurement documents.
Section III – Under this project, the applicant will be required to actively participate in the achievement if social objectives relating to the participation in skills development, employment, and training programmes in accordance with the objectives and framework provided in the Scottish Government's document Community Benefits in Public Procurement and other added value contributions by the applicant in order to support community programmes promoted by The City of Edinburgh Council (to the extent that it is linked to the subject-matter of the contract). The City of Edinburgh Council will consider the applicants relevant experience in the delivery of community benefits. Furthermore, The City of Edinburgh Council may introduce contract performance conditions relating in particular to environmental and social/economic development to the extent that it is relevant to the subject matter of the contract.

The Pre Qualification Questionnaire (PQQ) is the only method by which The City of Edinburgh Council will accept requests to participate. The PQQ can be obtained via Public Contracts Scotland website www.publiccontractsscotland.gov.uk

For the avoidance of doubt, the "request to be selected to participate" at IV.3.4 shall comprise the return of the PQQ which is due to be returned by 31 March 2014 and will be issued no later than 20th February 2014
Section I.2 Additional named contracting organisations
Police Scotland (aka Scottish Police Authority)
NHS Quality Improvement Scotland (aka Healthcare Improvement Scotland)
National Library of Scotland
Volunteer Edinburgh
Scottish Fire and Rescue Services
Section II.1.6 – The list of CPV Codes is not exhaustive, the follow CPV codes also apply
51611100
64210000
64212000
64214200
64220000
64221000
64227000
71000000
73100000
75100000
75111100
79131000
79211110
79400000
79800000
72212517
72212600
72212610
72212620
72212650
72212660
72212710
72212750
72212760
72212761
72212770
72212771
72212772
72212780
72212970
72222000
72222300
72223000
72227000
72228000
72250000
72251000
72253000
72253200
72254000
72262000
72263000
72264000
72265000
72266000
72267100
72268000
72317000
72400000
72412000
72421000
72422000
72500000
72510000
72511000
72514000
72514100
72514200
72514300
72540000
72541000
72541100
72590000
72600000
72710000
72720000
72800000
72900000
75110000
64200000
64211000
64211100
64211200
22200000
22400000
22600000
22800000
22840000
22900000
48821000
48822000
48823000
48824000
48825000
71248000
71621000
71630000
71631000
71631100
79414000
79900000
79950000
79951000
79990000
(SC Ref:292889)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers on day 1 of the standstill period. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
31.1.2014