Supplies - 382428-2015

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30/10/2015    S211

United Kingdom-Edinburgh: Audio-visual equipment

2015/S 211-382428

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: National Library of Scotland
Postal address: George IV Bridge
Town: Edinburgh
Postal code: EH1 1EW
Country: United Kingdom
Contact person: Digital
For the attention of: Gill Hamilton
Telephone: +44 1316233700
Fax: +44 1316233701

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Provision of AV Equipment inc. Video Wall and Services inc. CMS plus support and maint.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Kelvin Hall, Glasgow.

NUTS code UKM34 Glasgow City

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The National Library of Scotland ‘The Library’ is seeking a suitably qualified, experienced, knowledgeable and innovative Supplier to provide audio-visual services and equipment including video wall. This will be a fully managed service, subcontracted if required, and will mainly comprise of, but not limited to the following:
— AV System design and specification services,
— Supply, commissioning, programming and optimisation of AV equipment including Video Wall,
— Supply, commissioning and configuration of Content Management System,
— Content upload to and configuration of CMS,
— Testing and installation,
— Training,
— O&M Manuals and System Drawings,
— Ongoing support and maintenance.
For full details see Pre-Qualification Questionnaire and associated documentation available for download with this notice.

Note: To register your interest in this notice and obtain any additional information, please visit the Public Contracts Scotland website at:

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at:

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)

32321200 Audio-visual equipment, 50340000 Repair and maintenance services of audio-visual and optical equipment, 32320000 Television and audio-visual equipment, 32321300 Audio-visual materials, 51310000 Installation services of radio, television, sound and video equipment, 51611100 Hardware installation services, 50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment, 72212783 Content management software development services, 72212780 System, storage and content management software development services, 48780000 System, storage and content management software package, 48783000 Content management software package, 72421000 Internet or intranet client application development services, 72212000 Programming services of application software

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 150 000 and 250 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Interim Payments.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortium bids must be formed as a legal entity prior to award of the contract. The contract will be subject to Library terms and conditions for the appointment of supplier to provide audio-visual services and equipment including video wall; design, supply, installation and associated support and maintenance. This documentation will available at the ITT stage.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As per Regulation 23.
All as detailed in the Pre-qualification questionnaire available for download.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: All as detailed in the Pre-qualification questionnaire available for download.
Minimum level(s) of standards possibly required: Information Regarding Economic/Financial Standing:
To achieve a ‘Pass’ for this Part F, each bidder must demonstrate for each that it does not fail more than 1 of 4 financial standing criteria below:
1. Turnover — Turnover as per the most recent audited financial statement (or equivalent) is greater than 300 000 GBP,
2. Positive net assets — Net assets rather than liabilities in the most recent audited financial statement (or equivalent),
3. Net surplus/profit or minimal losses over the last 2 years, the average net losses, excluding exceptional items, over the last 2 financial years are less than 5 % of its revenue,
4. Liquidity — Current ratio, defined as current assets/current liabilities, is greater than 1:1.
For full details please see the Pre-qualification questionnaire available for download.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
All as listed at Regulation 25 of the Public Contracts (Scotland) Regulations 2012 and as detailed in the Pre-qualification questionnaire available for download.
Minimum level(s) of standards possibly required:
All as detailed in the Pre-qualification questionnaire available for download.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ documentation available for download with this notice.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 150-276878 of 6.8.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 25.11.2015
IV.3.4)Time limit for receipt of tenders or requests to participate
1.12.2015 - 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Bidders should submit their completed PQQ submissions electronically via the Public Contract Scotland portal in accordance with the directions contained therein.
In addition the bidders who wish to be considered shall also send 3 printed copies of their completed PQQ submission to arrive no later than 10:00 on 1.12.2015 clearly marked in a plain envelope to the address below.
National Library of Scotland — Finance and Planning Department, Procurement and Contracts Manager, National Library of Scotland, 320 Lawnmarket, Edinburgh, EH1 2PJ.
Important Legal Notices:
For all legal important information, please see the Guidance notes for the completion of the standard PQQ enclosed with the PQQ.
Freedom of Information:
Under the Freedom of Information (Scotland) Act 2012 the National Library of Scotland has a responsibility that may require them to disclose information provided by a Bidder in relation to a requirement, to anyone who makes a request under the Act.
Costs and Expenses:
All bidders are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the PQQ and all future stages of the selection and evaluation process.
Under no circumstances will the Library, or any of their advisers, be liable for any costs or expenses borne by the bidder or any of its advisers in this process.
Any contract awarded shall be governed by and construed in accordance with the laws of Scotland and both parties submit to the exclusive jurisdiction of the Scottish Courts.
(SC Ref: 415836).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Library will incorporate a minimum of 10 calendar days standstill period at the point at which information on the decision to award the contract is communicated to tenderers (the standstill notification). An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Act 2012 may bring proceedings in the Sheriff Court or Court of Session after informing the Library of its intention.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: