Supplies - 389296-2016

05/11/2016    S214

Netherlands-The Hague: Small IT equipment and consumables, forensics, audiovisual items and related services

2016/S 214-389296

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Europol
Postal address: Eisenhowerlaan 73
Town: The Hague
NUTS code: NL332 Agglomeratie 's-Gravenhage
Postal code: 2517 KK
Country: Netherlands
Contact person: Europol — Procurement Office
E-mail: procurement@europol.europa.eu
Telephone: +31 703531594
Fax: +31 703180808
Internet address(es):
Main address: www.europol.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1991
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Small IT equipment and consumables, forensics, audiovisual items and related services.

II.1.2)Main CPV code
30230000 Computer-related equipment
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The objective of the contract is to enable Europol to cover its needs for small IT equipment and consumables, forensics, audiovisual items and related services not covered by other Europol framework contracts.

The contract shall constitute one-stop-shop for miscellaneous IT equipment as well as an acquisition channel for all the items within the scope of the contract.

II.1.5)Estimated total value
Value excluding VAT: 2 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
32500000 Telecommunications equipment and supplies
35700000 Military electronic systems
II.2.3)Place of performance
NUTS code: NL332 Agglomeratie 's-Gravenhage
Main site or place of performance:

The Hague, Netherlands.

II.2.4)Description of the procurement:

There is a continuous need at Europol for the acquisition of ICT equipment (and related services) such as:

— small IT devices such as scanners, keyboards, webcams, consumer tablets and accessories, small quantities of pre-configured by the vendor laptops/(mini)-desktops, computer memory for clients and servers, and other PC components (like graphics cards for example), etc.,

— audiovisual equipment such as TVs, projectors, audio recording devices, beamers, webcams,

— IT consumables such as CD/DVD disks, data storage devices, printer toners, cables, mobile device accessories, computer accessories,

— mobile phones, mobile phone accessories,

— IT tooling,

— specialist forensic equipment.

It is foreseen that some of these items may require maintenance and related services.

The above list is non-exhaustive.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 possible extensions of 12 months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Documents related to this call for tenders are available free of charge at the e-tendering link indicated above. In order to use some functionalities of the e-tendering website, users will need to log in. Once logged in, users will have the option to ‘subscribe’ to a call for tender which means they will receive notifications and will be able to ask questions related to the call for tenders.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/12/2016
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 12/12/2016
Local time: 15:00
Place:

Europol's premises in the Hague, Netherlands.

Information about authorised persons and opening procedure:

Maximum 1 representative per tenderer. For security reasons, tenderers must register within the given deadline (please see the tender documentation) to be allowed to attend the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Europol
Postal address: Eisenhowerlaan 73
Town: The Hague
Postal code: 2517 KK
Country: Netherlands
E-mail: procurement@europol.europa.eu
Telephone: +31 703025000
Fax: +31 703180808
Internet address: http://www.europol.europa.eu
VI.5)Date of dispatch of this notice:
26/10/2016