Services - 389300-2016

05/11/2016    S214

Malta-Valletta: Provision of development, implementation, maintenance, operation, advice and consultancy services in IT software (DIMOACS IT 1)

2016/S 214-389300

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: EASO
Town: Valletta
NUTS code: MT MALTA
Country: Malta
E-mail: contracts@easo.europa.eu
Internet address(es):
Main address: https://www.easo.europa.eu/about-us/procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1992
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Asylum.

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of development, implementation, maintenance, operation, advice and consultancy services in IT software (DIMOACS IT 1).

Reference number: EASO/2016/432.
II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Services
II.1.4)Short description:

The main responsibility of the contractor is the provision of development, implementation, maintenance, operation, advice and consultancy services in IT software:

lot 1: software definition and development;

lot 2: software maintenance and operation;

lot 3: software advice and consultancy;

lot 4: IT services definition and development.

II.1.5)Estimated total value
Value excluding VAT: 12 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Software definition and development

Lot No: 1
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
II.2.3)Place of performance
NUTS code: MT0 MALTA
II.2.4)Description of the procurement:

Framework contract for the provision of development, implementation, maintenance, operation, advice and consultancy services in IT software.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of organising the contract management / Weighting: 20
Quality criterion - Name: Quality of the proposal for preparation of responses and proposals requests / Weighting: 40
Quality criterion - Name: Quality of the proposal for the delivery of the services / Weighting: 40
Cost criterion - Name: Scenario / Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 3 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The duration of the framework contract may be automatically renewed once for a 24-month period, unless written notification to the contrary is sent by one of the parties and received by the other party 3 months before expiration of the contractual period. The duration of the framework contract may be explicitly renewed once for an additional 12-month period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

EASO reserves the right to increase the value of the framework contract by 50 % within 3 years of the signature of the contract, in accordance with Article 85 of the EASO Financial Regulation and Article 134(1)(e) of the rules of application, by using a negotiated procedure without prior publication of a contract notice with the successful tenderer.

II.2)Description
II.2.1)Title:

Software maintenance and operation

Lot No: 2
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
II.2.3)Place of performance
NUTS code: MT0 MALTA
II.2.4)Description of the procurement:

Framework contract for the provision of development, implementation, maintenance, operation, advice and consultancy services in IT software.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of organising the contract management / Weighting: 20
Quality criterion - Name: Quality of the proposal for preparation of responses and proposals requests / Weighting: 40
Quality criterion - Name: Quality of the proposal for the delivery of the services / Weighting: 40
Cost criterion - Name: Scenario / Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 3 300 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The duration of the framework contract may be automatically renewed once for a 24-month period, unless written notification to the contrary is sent by one of the parties and received by the other party 3 months before expiration of the contractual period. The duration of the framework contract may be explicitly renewed once for an additional 12-month period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

EASO reserves the right to increase the value of the framework contract by 50 % within 3 years of the signature of the contract, in accordance with Article 85 of the EASO Financial Regulation and Article 134(1)(e) of the rules of application by using a negotiated procedure without prior publication of a contract notice with the successful tenderer.

II.2)Description
II.2.1)Title:

Software advice and consultancy

Lot No: 3
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
II.2.3)Place of performance
NUTS code: MT0 MALTA
II.2.4)Description of the procurement:

Framework contract for the provision of development, implementation, maintenance, operation, advice and consultancy services in IT software.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of organising the contract management / Weighting: 20
Quality criterion - Name: Quality of the proposal for preparation of responses and proposals requests / Weighting: 40
Quality criterion - Name: Quality of the proposal for the delivery of the services / Weighting: 40
Cost criterion - Name: Scenario / Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 2 700 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The duration of the framework contract may be automatically renewed once for a 24-month period, unless written notification to the contrary is sent by one of the parties and received by the other party 3 months before expiration of the contractual period. The duration of the framework contract may be explicitly renewed once for an additional 12-month period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

EASO reserves the right to increase the value of the framework contract by 50 % within 3 years of the signature of the contract, in accordance with Article 85 of the EASO Financial Regulation and Article 134(1)(e) of the rules of application, by using a negotiated procedure without prior publication of a contract notice with the successful tenderer.

II.2)Description
II.2.1)Title:

IT services definition and development

Lot No: 4
II.2.2)Additional CPV code(s)
72000000 IT services: consulting, software development, Internet and support
II.2.3)Place of performance
NUTS code: MT0 MALTA
II.2.4)Description of the procurement:

Framework contract for provision of development, implementation, maintenance, operation, advice and consultancy services in IT software.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality of organising the contract management / Weighting: 20
Quality criterion - Name: Quality of the proposal for preparation of responses and proposals requests / Weighting: 40
Quality criterion - Name: Quality of the proposal for the delivery of the services / Weighting: 40
Cost criterion - Name: Scenario / Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 2 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The duration of the framework contract may be automatically renewed once for a 24-month period, unless written notification to the contrary is sent by one of the parties and received by the other party 3 months before expiration of the contractual period. The duration of the framework contract may be explicitly renewed once for an additional 12-month period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

EASO reserves the right to increase the value of the framework contract by 50 % within 3 years of the signature of the contract, in accordance with Article 85 of the EASO Financial Regulation and Article 134(1)(e) of the rules of application, by using a negotiated procedure without prior publication of a contract notice with the successful tenderer.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/12/2016
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 22/12/2016
Local time: 10:00
Place:

EASO premises.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Town: Luxembourg
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
26/10/2016