Supplies - 389910-2014

Display compact view

15/11/2014    S221    European Commission - Supplies - Contract notice - Open procedure 

Belgium-Brussels: 'Supply of furniture'

2014/S 221-389910

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Commission
CSM 1 05/43
Contact point(s): Office for Infrastructure and Logistics — Brussels
For the attention of: OIB.DR.2 Finance and Public Procurement
1049 Brussels
Belgium
Telephone: +32 22986989
E-mail: oib-marches-publics@ec.europa.eu
Fax: +32 22960570

Internet address(es):

General address of the contracting authority: http://ec.europa.eu

Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=650

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

European Railway Agency (ERA)
PO Box 20392
59307 Valenciennes Cedex
France

European Food Safety Authority (EFSA)
via Carlo Magno 1 A
43126 Parma PR
Italy

European Research Council Executive Agency (ERCEA)
place Charles Rogier 16
1210 Brussels
Belgium

Education, Audiovisual and Culture Executive Agency (EACEA)
rue Colonel Bourg 135-139
1140 Brussels
Belgium

Innovation and Networks Executive Agency (INEA)
chaussée de Wavre 910
1040 Brussels
Belgium

European School Brussels IV
Drève Sainte-Anne 86
1020 Brussels
Belgium

Executive Agency for Small and Medium-sized Enterprises (EASME)
place Charles Rogier 16
1210 Brussels
Belgium

European Agency for Safety and Health at Work (EU-OSHA)
Gran Vía, 33
48009 Bilbao (Biscay)
Spain

Body of European Regulators for Electronic Communications (BEREC)
BEREC Office — Z.A. Meierovica Bulvaris 14
Riga, LV-1050
Latvia

European Institute of Innovation and Technology (EIT)
Infopark 1/E — Neumann Janos utca
1117 Budapest
Hungary

Agency for the Cooperation of Energy Regulators (ACER)
Trg republike 3
SI-1000 Ljubljana
Slovenia

European Banking Authority (EBA)
Tower 42 (level 18), 25 Old Broad Street
London
United Kingdom

European Securities and Markets Authority (ESMA)
103 rue de Grenelle
75007 Paris
France

European Data Protection Supervisor (EDPS)
rue Wiertz 60
1047 Brussels
Belgium

European Defence Agency (EDA)
rue des Drapiers 17-23
1050 Brussels
Belgium

European External Action Service (EEAS)
rue de la Loi 242
1046 Brussels
Belgium

Consumers, Health and Food Executive Agency (Chafea)
Drosbach Building, 12, rue Guillaume Kroll
1822 Luxembourg
Luxembourg

European Union Agency for Fundamental Rights (FRA)
Schwarzenbergplatz 11
1040 Vienna
Austria

European Centre for Disease Prevention and Control (ECDC)
Tomtebodavägen 11a
SE-171 83 Stockholm
Sweden

European Union Agency for Network and Information Security (ENISA)
PO Box 1309
710 01 Heraklion, Crete
Greece

European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA).
EU House, Rävala pst 4
10143 Tallinn
Estonia

European Insurance and Occupational Pensions Authority (EIOPA)
Westhafenplatz 1
60327 Frankfurt-on-Main
Germany

European Asylum Support Office (EASO)
rue de la Caserne 33
1000 Brussels
Belgium

Joint Undertaking for the implementation of the Joint Technology Initiative on Innovative Medicines (IMI)
avenue de la Toison d'Or 56-60
1060 Brussels
Belgium

Clean Sky Joint Undertaking
avenue de la Toison d'Or 56-60
1060 Brussels
Belgium

European Joint Undertaking for ITER and the Development of Fusion Energy (F4E)
Torres Diagonal Litoral, Building B3, C/ Josep Pla, 2
08019 Barcelona (Barcelona)
Spain

Joint Undertaking to develop the new generation European air traffic management system (SESAR)
avenue de Cortenbergh 100
1000 Brussels
Belgium

European Ombudsman
1 avenue du Président Robert Schuman
67001 Strasbourg Cedex
France

European Aviation Safety Agency (EASA)
Ottoplatz 1
50679 Cologne
Germany

European Foundation for the Improvement of Living and Working Conditions (Eurofound)
Wyattville Road, Loughlinstown
Dublin 18
Ireland

Joint Undertaking 'Electronic Components and Systems for European Leadership' (ECSEL)
White Atrium 5/23, avenue de la Toison d'Or 56-60
1060 Brussels
Belgium

Council of the European Union (CEU)
rue de la Loi 175
1048 Brussels
Belgium

European Economic and Social Committee (EESC)
rue Belliard 99
1040 Brussels
Belgium

Committee of the Regions (CoR)
rue Belliard 101
1040 Brussels
Belgium

European Medicines Agency (EMA)
30 Churchill Place
E14 5EU London
United Kingdom

Research Executive Agency (REA)
cov 2
1049 Brussels
Belgium

Fuel Cells and Hydrogen (FCH) Joint Undertaking
avenue de la Toison d'Or 56-60
Brussels
Belgium

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
'Supply of furniture'.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Brussels-Capital Region and surrounding area (Belgium), Athens (Greece), Barcelona (Spain), Belfast (Northern Ireland), Berlin (Germany), Bilbao (Spain), Bonn (Germany), Bratislava (Slovakia), Bucharest, (Romania), Budapest (Hungary), Cardiff (United Kingdom), Cologne (Germany), Copenhagen (Denmark), Dublin (Ireland), Edinburgh (United Kingdom), Frankfurt (Germany), Geel (Belgium), Helsinki (Finland), Heraklion (Greece), Ispra (Italy), The Hague (Netherlands), Valletta (Malta), Lille (France), Lisbon (Portugal), Ljubljana (Slovenia), London (United Kingdom), Luxembourg (Grand Duchy of Luxembourg), Madrid, (Spain), Marseille (France), Milan (Italy), Munich (Germany), Nicosia (Cyprus), Paris (France), Parma (Italy), Petten (Netherlands), Prague (Czech Republic), Riga (Latvia), Rome (Italy), Seville (Spain), Sofia (Bulgaria), Stockholm (Sweden), Strasbourg (France), Tallinn (Estonia), Warsaw (Poland), Valenciennes (France), Vienna (Austria), Vilnius (Lithuania) and Zagreb (Croatia).
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 60
Justification for a framework agreement, the duration of which exceeds four years: The contract requires the creation of a website to be used specifically for this contract. This customised site will require a development and installation period of approximately 6 to 9 months. This will extend the duration of the contract to 60 months; the duration of the contract for the supply of spare parts is 120 months for lots 1, 2, 3 and 4. NB: the contract for the supply of spare parts (separate contract) will be awarded to the same contractor(s) of the contract(s) for lot(s) 1, 2, 3 and 4.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 44 960 000 and 55 370 000 EUR
II.1.5)Short description of the contract or purchase(s)
This contract is for the supply of furniture and related services. It is divided into 5 lots:
— lot 1: 'Supply of sustainably produced office furniture for management and other staff',
— lot 2: 'Supply of sustainably produced office furniture for senior management staff',
— lot 3: 'Supply of work seats, designed in a socially responsible manner and produced sustainably',
— lot 4: 'Supply of sustainably produced furniture for meeting, training and conference rooms',
— lot 5: 'Supply of sustainably produced lighting'.
More specifically, it aims to provide a full integrated service comprising all or part of the following service:
— supply, with or without assembly, of items of furniture (lots 1–4),
— provisions of services involving transport, unpacking, assembly, recovery of packaging, and training (lots 1–5),
— collection of used furniture for material recovery (collection, reuse, reclamation and recycling of materials extracted from waste) (lots 1–4),
— refurbishment of existing furniture for senior management staff (lot 2),
— creation and updating of an online catalogue-type website (lots 1–5),
— supply of spare parts and accessories (under a separate contract but awarded to the same contractor) (lots 1–4).
II.1.6)Common procurement vocabulary (CPV)

39100000, 39130000, 39153000, 39120000, 39121000, 39122100, 39111000, 39113000, 39111100, 31521100, 39110000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 44 960 000 and 55 370 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply of sustainably produced office furniture for management and other staff
1)Short description
The aim is to enter into 2 framework contract for:
— primarily, the supply of office furniture for management and other staff, including related services,
— additionally, the supply of spare parts.
2)Common procurement vocabulary (CPV)

39100000, 39130000, 39120000, 39121000, 39122100

3)Quantity or scope
Estimated value excluding VAT:
Range: between 21 400 000 and 26 300 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Supply of sustainably produced office furniture for senior management staff
1)Short description
The aim is to enter into 2 framework contract for:
— primarily, the supply of office furniture for senior management staff, including related services,
— additionally, the supply of spare parts.
2)Common procurement vocabulary (CPV)

39100000, 39130000, 39122100, 39120000, 39121000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 3 060 000 and 3 750 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Supply of work seats, designed in a socially responsible manner and sustainably produced
1)Short description
The aim is to enter into 2 framework contract for:
— primarily, the supply of work seats, including related services,
— additionally, the supply of spare parts.
2)Common procurement vocabulary (CPV)

39100000, 39111000, 39113000, 39111100, 39110000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 11 900 000 and 14 620 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Supply for sustainably produced furniture for meeting, training and conference rooms
1)Short description
The aim is to enter into 2 framework contract for:
— primarily, the supply of furniture for meeting, training and conference rooms, including related services,
— additionally, the supply of spare parts.
2)Common procurement vocabulary (CPV)

39100000, 39153000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 6 400 000 and 7 900 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Supply of sustainably produced lighting
1)Short description
The aim is to enter into 1 framework contract for the supply of lighting, including related services.
2)Common procurement vocabulary (CPV)

31521100

3)Quantity or scope
Estimated value excluding VAT:
Range: between 2 200 000 and 2 800 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment at 30 days as stated in the provisions of the draft contract appended to the specifications.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Each individual grouping member must comply with the non-exclusion criteria. The grouping as a whole must comply with the selection criteria (see points III.2.2 and III.2.3) and the different grouping members will be jointly and severally liable for contract performance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: the tenderer must enclose identity details (see Annex 1.1A to the specifications), and all the documents and information required under point III.2 'Conditions for participation' of this notice and listed in Annex 1 to the specifications.
the tenderer shall enclose documentary proof with the name of the country in which he has his head office or is domiciled, as required under law in his country of residence.

The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm

NB: the successful tenderer must, on pain of exclusion, furnish the following documentary evidence in support of the solemn declaration prior to signature of the contract:
— recent extract from the judicial record or, failing this, an equivalent document recently issued by an appropriate judicial or administrative body in the country in which the tenderer resides, stating that he is not bankrupt or being wound up, his affairs are not being administered by the court, he has not entered into an arrangement with creditors, he has not suspended business activities, he is not the subject of proceedings of this nature, nor is he in any analogous situation arising from a similar procedure under national laws or regulations,
— recent extract from the judicial record or, failing this, an equivalent document recently issued by an appropriate judicial or administrative body in the country in which the tenderer resides, stating that he has not been convicted of an offence concerning his professional conduct by a judgment which has the force of 'res judicata' and has not been the subject of a judgment which has the force of 'res judicata' for fraud, corruption, involvement in a criminal organisation or for any other illegal activity detrimental to the Union's financial interests,
— recent certificate issued by an appropriate body in the country in which the tenderer resides, stating that he has fulfilled his obligations in respect of payment of social security contributions,
— recent certificate issued by an appropriate body in the country in which the tenderer resides, stating that he has fulfilled his obligations in respect of payment of taxes (direct taxes and VAT) in accordance with legal provisions in said country.
Where no such documents or certificates are issued in the country concerned, they may be replaced by a statement under oath, or failing that, a solemn declaration made by the tenderer before a judicial or administrative body, a notary or a qualified professional body in said country.
NB: groupings must furnish the solemn declaration along with the supporting documents and information, in the event they are awarded the contract, for each individual member.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: — copy of the financial statements (balance sheets and operating accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the operating accounts or the statement show an average loss over the past 3 years, the tenderer must furnish another document as proof of his financial and economic capacity, such as an appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,
— statement as to overall annual turnover during the past 3 financial years.
Minimum level(s) of standards possibly required: the minimum level of the candidate's overall annual average turnover over the past 3 financial years shall be:
— 9 550 000 EUR for lot 1: 'Supply of sustainably produced office furniture for management and other staff',
— 1 360 000 EUR for lot 2: 'Supply of sustainably produced office furniture for senior management staff',
— 5 350 000 EUR for lot 3: 'Supply of work seats, designed in a socially responsible manner and sustainably produced',
— 2 900 000 EUR for lot 4: 'Supply of sustainably produced furniture for meeting, training and conference rooms',
— 1 050 000 EUR for lot 5: 'Supply of sustainably produced lighting'.
If participating in several lots, the overall annual average turnover must be at least equal to the total of the minimum sums required for each lot.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
the tenderer must provide:
— list of at least 3 public and/or private contracts related to this contract, carried out during the past 5 years.
This list must prove that the supplies delivered are related to this contract. This list will include, per beneficiary: the name of the beneficiary, the list of supplies in the contract, or the place(s) of delivery, the total values of orders and the implementation period,
— proof of an ISO 9001 quality management certificate or equivalent, or if the tenderer does not have such certificates or cannot obtain them in time, other evidence of equivalent quality assurance provided by him, The tenderer must have certification/accreditation at the time of submitting his tender, at the latest,
— statement as to whether or not the tenderer intends subcontracting part of the contract and, if so, the proportion likely to be subcontracted. Any part of the contract subcontracted remains the contractor's responsibility.
Minimum level(s) of standards possibly required:
the overall minimum turnover realised during the past 5 years shall be:
— 300 000 EUR per contract for lot 1: 'Supply of sustainably produced office furniture for management and other staff',
— 20 000 EUR per contract for lot 2: 'Supply of sustainably produced office furniture for senior management staff',
— 150 000 EUR per contract for lot 3: 'Supply of work seats, designed in a socially responsible manner and sustainably produced',
— 50 000 EUR per contract for lot 4: 'Supply of sustainably produced furniture for meeting, training and conference rooms',
— 20 000 EUR per contract for lot 5: 'Supply of sustainably produced lighting'.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
OIB.DR.2/PO/2014/055/622.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
30.1.2015 - 17:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 5.2.2015 - 10:00

Place:

Office for Infrastructure and Logistics — Brussels (OIB), CSM 1 Building, cours Saint-Michel 1 (entrance via rue Père de Deken 23), 1040 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must send a fax or e-mail (see the number and address given in point I.1) Unit OIB DR.2 Finance and Public Procurement at least 2 working days prior to the date of the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months after award.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=650

Interested parties are invited to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.
The site will be updated regularly and it is the responsibility of tenderers to check for any updates and modifications during the tendering period.
Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.
2) Executive agencies may be included in the contract as contracting authorities (within a limit of 10 % of the total contract value and for all the executive agencies taken together) if at the time of publication of this invitation to tender, they had not yet been officially created or were not being created and, consequently, no formal designation could be specified in the invitation to tender documents.

3) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link: http://ec.europa.eu/oib/procurement_fr.htm

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

General Court of the European Union
rue du Fort Niedergrünewald
2925 Luxembourg
Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
5.11.2014