Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s) I.2)Type of the contracting authorityEuropean institution/agency or international organisation
I.3)Main activityEnvironment
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract
Service contract for technical support for an EU platform on coexistence between people and large carnivores.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: 'Extra muros'.
NUTS code
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The contractor will be required to carry out the following tasks:
Task A — support to the work of the platform:
Compilation of relevant documents and good practices:
The contractor will assist the members of the platform to identify and collect examples of good practices of reduction and/or avoidance of conflicts and experiences of situations in which people successfully coexist with large carnivores.
Assistance with the communication plan of the platform:
The contractor will assist the Commission and the members of the platform to elaborate a draft communication plan for the platform, to be transmitted through the network of the membership on the umbrella stakeholder groups who make up the platform.
The contractor will draft and prepare the lay-out for a 4-page flyer containing up-to-date information on the platform, in all official EU languages apart from Maltese and Irish. The flyers will be printed by the European Commission.
Task B — the resource centre of the platform:
The resource centre of the platform is a Web-based resource centre which does not duplicate other available resources but will provide links to those in addition to storing unique information, or information not digitally available elsewhere (subject to copyright restrictions).
The contractor will update and subsequently maintain the website, exclusively using the technologies under which the site is developed (only static HTML pages), on large carnivores developed as part of the nature web pages of DG ENV.
Frequently asked questions (FAQ) service:
The contractor will maintain a FAQ section on the website for questions concerning best practice and advice on human–large carnivore conflicts.
Regular e-mail circular:
The contractor will draft a monthly e-mail bulletin to the members of the platform with news on recent developments of the internal work of the platform, and requests for information and input from the members of the platform. Elements from this circular may also be posted on the bi-monthly updates of the website. The issues of the bulletin will be circulated by DG Environment to the members of the platform.
Task C — meetings:
Annual meetings:
1 annual meeting of 1 day of the platform will serve 2 purposes; 1) stocktaking on the progress made on the thematic tasks and inviting feedback from members; and 2) opportunities for networking between the platform members. The contractor will have to prepare the invitee list, the agenda, meeting documents and provide experts experienced in facilitating discussion on human–large carnivore conflicts, and prepare the minutes.
Workshops:
The platform will decide on a maximum of 2 thematic/regional workshops which should be organised in the Member States. The contractor will provide assistance to both the Commission and the members of the platform for these workshops on similar terms as for the annual meeting, i.e. draft agenda, meeting documents and provide experts to facilitate discussions.
The Commission will provide the venue for the annual meeting in Brussels. The venues for the workshops will be decided by the members of the platform and the cost of these venues, if any, will be borne by the members of the platform. There are no expenses for travel or catering at these meetings to be covered from this contract.
II.1.5)Common procurement vocabulary (CPV)90700000 Environmental services
II.1.6)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)Value: 428 992,50 EUR
Excluding VAT
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of
1. Quality of the proposed methodology. Weighting 40
2. Organisation of the work. Weighting 40
3. Quality of control measures. Weighting 20
IV.2.2)Information about electronic auctionAn electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
ENV.B.3/SER/2014/0036.
IV.3.2)Previous publication(s) concerning the same contract Section V: Award of contract
Contract No: 07.0202/2014/690949/SER/ENV.B.3 V.1)Date of contract award decision:4.11.2014
V.2)Information about offersNumber of offers received: 2
V.3)Name and address of economic operator in favour of whom the contract award decision has been takenOfficial name: adelphi consult GmbH
Postal address: Caspar-Theyß-Straße 14a
Town: Berlin
Postal code: 14193
Country: Germany
V.4)Information on value of contractInitial estimated total value of the contract:
Value: 150 000 EUR
Excluding VAT
Total final value of the contract:
Value: 142 997,50 EUR
Excluding VAT
If annual or monthly value:
Number of months: 12
V.5)Information about subcontractingThe contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Proportion: 38 %
Short description of the value/proportion of the contract to be sub-contracted: 18 % + 20 %.
Section VI: Complementary information
VI.1)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
In line with Article 134.1(f) of the rules of application to the Financial Regulation No 966/2012 of 25.10.2012, during the 3 years following conclusion of the original contract, the contracting authority will be able to use the exceptional negotiated procedure for additional services (without prior publication of a contract notice) consisting in the repetition of similar services (up to a maximum of 50 % of the original contract value) entrusted to the economic operator awarded the initial contract by the same contracting authority.
Please note that this was previously published in the PIN OJ S 34-054570 of 18.2.2014 with the title 'Technical support for an EU platform on large carnivores' and had a budget of 450 000 (150 000 x 3) EUR. The range was fixed between 140 000 EUR and 150 000 EUR renewed twice.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures VI.3.2)Lodging of appealsPrecise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:7.11.2014