Works - 395458-2019

22/08/2019    S161    - - Works - Contract notice - Restricted procedure 

United Kingdom-Arnold: Construction work for buildings relating to law and order or emergency services

2019/S 161-395458

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The Police and Crime Commissioner and The Chief Constable of Nottinghamshire Police and Nottinghamshire and City of Nottingham Fire Authority
Sherwood Lodge
Arnold
NG5 8PP
United Kingdom
Contact person: Richard Henshaw
Telephone: +44 1158388651
E-mail: richard.henshaw@notts-fire.gov.uk
NUTS code: UKF14

Internet address(es):

Main address: https://in-tendhost.co.uk/notts-fire/aspx/Home

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/notts-fire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/notts-fire/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Nottinghamshire Police and Nottinghamshire Fire and Rescue Service shared Headquarters Project

Reference number: PRN - 004358
II.1.2)Main CPV code
45216100
II.1.3)Type of contract
Works
II.1.4)Short description:

The Police and Crime Commissioner and The Chief Constable of Nottinghamshire Police and Nottinghamshire and City of Nottingham Fire Authority are looking to appoint a contractor to construct a new build Joint headquarters construction at Sherwood Lodge, Arnold, with some refurbishment to the existing buildings and additional car parking. The contractor will be appointed for RIBA Stage 5-7 under traditional procurement basis. Procurement documents will be available from 23.8.2019.

II.1.5)Estimated total value
Value excluding VAT: 16 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45216100
45216120
45216125
45213100
45212225
45212222
45212422
45210000
45216110
44115800
45000000
45110000
45216000
45211350
45213250
45212100
44112000
45212420
45212200
II.2.3)Place of performance
NUTS code: UKF14
Main site or place of performance:

II.2.4)Description of the procurement:

The Police and Crime Commissioner and The Chief Constable of Nottinghamshire Police and Nottinghamshire and City of Nottingham Fire Authority are working toward a new joint headquarters at Sherwood Lodge in Arnold, set to bring operational efficiencies, interoperability and financial savings to both organisations. The move is part of a drive by emergency service organisations nationally to work more closely together and create efficiencies to put back into frontline response and improving the service to the public. Nottinghamshire Police and Nottinghamshire Fire and Rescue Service are looking to appoint a contractor to construct a new build construction project. The contractor will be appointed for RIBA Stage 5-7 under traditional procurement basis. The main element of the project is new build but does include a small element of refurbishment existing buildings. Among the new facilities will be a police control room, a joint multi-agency incident command room, a new training facility relocating the police training centre, joint office accommodation, shared meeting and conference facilities, welfare resources, a canteen and a gym. The number of additional resources based at Sherwood lodge will require additional car parking and road infrastructure (within the site boundary). Increase in parking provision from around 500 spaces to 940 car parking spaces forms part of the overall site development. The above details are not intended to be an exhaustive list and The Police and Crime Commissioner and The Chief Constable of Nottinghamshire Police and Nottinghamshire and City of Nottingham Fire Authority reserve the right to amended the requirements of the tender/contract as required. Current activity includes but not limited to:

— completion of the final surveys required across the site,

— development of the planning application,

— continued stakeholder engagement (internally and externally),

— development of business continuity planning,

— procurement of contractors supported by EMSCU and Nottinghamshire Fire Procurement,

— key enablers (e.g. IS and facilities) planning for a future proof modern environment.

The project is on target for completion in the autumn of 2021. It is the intention for the Members of Nottinghamshire Police and Crime Commissioners Office and Nottinghamshire and City of Nottingham Fire Authority to create a Limited Liability Partnership (LLP). The proposed contracting authority for this requirement will be a Limited Liability Partnership or any other appropriate legal entity deemed to be suitable by the Office of the Police and Crime Commissioner for Nottinghamshire, Chief Constable of Nottinghamshire Police and Nottinghamshire and City of Nottingham Fire Authority. The LLP will own and manage elements of joint Estate on behalf of both organisation, including the new Joint Headquarters at Sherwood Lodge. The LLP comprises of Elected Members and Senior Officers of Nottinghamshire Police and Nottinghamshire Fire and Rescue Service who will form the Governance Board who will be responsible for the Sherwood Lodge Joint Headquarters project. The LLP shall be the contracting authority once formed for this joint venture. All buildings and assets shall be jointly owned by the LLP.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 16
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 24/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 01/01/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The Police and Crime Commissioner and The Chief Constable of Nottinghamshire Police and Nottinghamshire and City of Nottingham Fire Authority
Nottingham
NG5 8PP
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
19/08/2019