Works - 399643-2017

11/10/2017    S195

Spain-Alicante: Planning and carrying out works related to combining the automatic gaseous fire suppression systems in buildings AA1 and AA2 of the EUIPO headquarters, including providing supplies for such works

2017/S 195-399643

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Union Intellectual Property Office
National registration number: V-03965324
Postal address: Avenida de Europa, 4
Town: Alicante (Alicante)
NUTS code: ES521 Alicante / Alacant
Postal code: 03008
Country: Spain
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Planning and carrying out works related to combining the automatic gaseous fire suppression systems in buildings AA1 and AA2 of the EUIPO headquarters, including providing supplies for such works.

Reference number: AO/011/17.
II.1.2)Main CPV code
45343000 Fire-prevention installation works
II.1.3)Type of contract
II.1.4)Short description:

The EUIPO is planning to award a contract for drafting the plan for the construction and installation works related to combining the automatic gaseous fire suppression systems in buildings AA1 and AA2, and for subsequently carrying out such works.

II.1.5)Estimated total value
Value excluding VAT: 250 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: ES521 Alicante / Alacant
Main site or place of performance:

Avenida de Europa, 4, 03008 Alicante (Alicante), SPAIN.

II.2.4)Description of the procurement:

The scope of the contract includes all management, technical and administrative activities for:

1) drafting the work plan and the associated additional documentation and completing all the necessary legal paperwork.

The plan for supplying and installing automatic fire suppression systems for buildings AA1 and AA2 will include removing from all confined spaces any gases which represent a greater risk of harm to people or the environment than FK 5-1-12 (NOVEC 1230). In addition, the plan must include a solution for open-plan areas and the refill system to reduce refilling times.

Tenderers must include with their tenders drawings that are sufficiently detailed as to verify that their proposal can be implemented in line with the guidelines specified in section 4.2.1 of the technical specifications;

2) carrying out the works. The contractor must carry out the physical works set out in the plan, including supplying all the materials, labour and tools;

3) maintenance of the installations over a guarantee period.

All technical, administrative, organisational and inspection activities needed to guarantee the required quality of the works planned under the project are also included.

This invitation to tender does not include project management or health and safety coordination.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 250 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 28
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

A visit is planned for 27.10.2017 (11:00).

The contract is estimated to last between 2 and 4 months, depending on the timetable for carrying out the works proposed by the contractor in his tender, plus the minimum 2-year guarantee period.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/11/2017
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 21/11/2017
Local time: 11:00

Avenida de Europa 4, 03008 Alicante (Alicante), SPAIN.

Information about authorised persons and opening procedure:

each tenderer may send up to 2 representatives. Representatives' names and ID document numbers must be sent to the EUIPO by e-mail ( by 17.11.2017.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

The invitation to tender documents will be available for download at the address stated in point I.3. The website will be updated periodically and it is the responsibility of tenderers to check for updates, amendments or answers to questions during the tender period.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of the date on which the party concerned is notified or, failing this, of the date on which the act in question became known to them.

VI.5)Date of dispatch of this notice: