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United Kingdom-Lewes: Software implementation services
Section I: Contracting authority
Section II: Object
ESCC — JS Modernising Back Office Systems (ERP Solution)
The Council is seeking responses to this advertisement from providers who are able to provide a fully integrated ERP system on a software as a service (SaaS) basis and implement and configure the system. This may be a fully integrated system or a fully integrated combination of best of breed ERP systems. The system will include modules for finance, procurement, HR and payroll, which are currently supplied by SAP. The Council expects to enter into two contracts: one for implementation and one for the ERP (SaaS) product. The Council requires one lead supplier (the implementation partner) to take responsibility for implementation activities, including any contracting arrangement with any other supplier to deliver any element of the solution which the lead supplier does not provide. The Council expects to enter into a separate contract with the ERP provider, for subscription purposes only. The contractual responsibility for implementation shall sit with the lead supplier.
East Sussex County Council.
This contract is not divided into lots.
Upon expiry of the initial term of seven years, there is an extension period of up to 36 months.
Section III: Legal, economic, financial and technical information
As detailed in the procurement documents.
Section IV: Procedure
Section VI: Complementary information
All procurement documents are available and must be completed electronically using the SE Shared Services Procurement eSourcing portal, https://www.sesharedservices.org.uk/esourcing/opportunities. The SE Shared Services eSourcing portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities, reducing the time and effort required for both buyers and potential bidders. The portal allows for tender clarifications and submitting your bid electronically. In order to bid for this opportunity, you will need to register your company on the SE Shared Services portal. The Council, as part of Orbis, sells services to other public bodies. As a result, the SaaS Platform and integration services will be made directly available by the Council to service beneficiaries. Service beneficiaries will be given direct access to the SaaS Platform and will issue subscriptions to such of their staff as required. The following service beneficiaries may access during the term of the agreement:
East Sussex Fire and Rescue Service;
Schools (including without limitation all maintained schools, Academies, Free Schools and independent schools) in the United Kingdom;
Brighton and Hove City Council; Surrey County Council (the whole organisations);
East Sussex Clinical Commissioning Group;
any corporate bodies (including companies) wholly-owned or managed by the Council and any unincorporated entities for which the Council is responsible for hosting; and
any other contracting authority (as defined in the Public Contracts Regulations 2015, as amended) or charitable/not for profit organisations in the United Kingdom. Additionally, there are a number of organisations that either purchase services from Orbis or provide Services to the Council. These organisations will not have direct access to the SaaS Platform (therefore no subscription), but the Council will use the SaaS Platform when providing services, and therefore the access will be indirect and the use incidental (‘Service Recipients’). The following entities may be service recipients:
Reigate and Banstead Borough Council;
Sussex Inshore Fisheries and Conservation Authority;
HM Coroner for East Sussex, East Sussex Pension Fund;
Schools (including without limitation all maintained schools, Academies, Free Schools and independent schools) and other educational establishments (including without limitation, further education and higher education establishments such as sixth form colleges, technology colleges and universities) in the United Kingdom;
organisations that supply goods, works and/or services to the Council; and
any organisation entitled to be a service beneficiary. Those expected to need access at the outset are identified in the procurement documents. The estimated spend over the lifetime of the contract(s) for the Council and the known service beneficiaries listed above is in the region of sixteen million pounds (GBP 16 000 000). The remaining ‘tolerance’ (i.e. up to twenty-five million (GBP 25 000 000)) stated in the OJEU notice is to allow for the potential growth over the lifetime of the contract(s) and is in no way guaranteed.
Any applications to the court must be made in accordance with Part 3 (Remedies) of the Public Contracts Regulations 2015.