United Kingdom-Southampton: Laboratory building construction work
Section I: Contracting authority
Main address: http://www.southampton.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton
Section II: Object
Refurbishment and Alteration Works to include Over Cladding at Building 29, Chemistry, Highfield Campus
The University of Southampton (the University) wishes to procure a Main Building Contractor to carry out the Works (alterations, refurbishment and over cladding) at Chemistry, Building 29 on the Universities Highfield Campus. The Form of contract will be JCT Standard Building Contract (Without Quantities) 2016 with Contractors Design as amended by the University.
Building 29, Chemistry, University of Southampton, University Road, Highfield East Campus, SO17 1BJ.
The University offers 1 of the best places in the UK for chemistry teaching and research. Chemistry at Southampton has a national and international reputation for excellence. The University provides unique services such as the UK's National X-ray Crystallography Service, which supports and develops world-leading research in chemistry, biochemistry and the physical sciences. The University offers a commitment to provide the best environment for innovative research and teaching in chemistry and are proud of their achievements and the quality of our research and teaching. The University of Southampton ranks among the best Universities in Europe to study Chemistry.
The Chemistry alterations and over cladding project will only enhance the ability of Chemistry to deliver and improve on their current teaching facilities to meet the needs of the students and post-doctural staff who work on diverse, multi-disciplinary research. The environmental improvements the project will offer will add to the student experience and comfort in the teaching laboratories along with energy saving measures linked to the new cladding system.
The main body of the project consists of the full refurbishment of two levels of teaching laboratories on levels 4 and 5 including replacement fume cupboards. In addition, the works will include full over cladding of the building, this will include new thermal insulation and high performance windows and doors.
New toilet facilities to Levels 3 and 6 are required to replace those displaced by Level 4 and 5 works. Refurbishment of the east and west staircases is required within these works and will include decorations and replacement lighting being fitted. The project also involves improvements to the existing entrance on the link building between Building 29 and 30 to create a new reception area for Chemistry. Other facets of the works will include the following:
— replacement of fume cupboards on level 3, 6 and 7,
— small extension to the east building entrance to create new student entrance and locker space for Levels 4 and 5 occupants,
— making good of internal finishes and minor modifications environmental controls following upgrades to thermal properties of the building.
Further details are provided in the Invitation to Tender Documents.
This procurement process is being conducted as a Restricted procedure, consisting of both Selection and Invitation to Tender stages.
Stage 1 — Stage 1 — Selection Stage: an overall pass mark of 50 % shall apply to this stage. The intention is to arrive at a shortlist of a maximum of five qualified potential suppliers for formal invitation to tender. The maximum number of qualified potential suppliers will be based on the top five scores achieved. Where more than the maximum number of potential suppliers have achieved a top 5 score (i.e. a tie), all of those potential suppliers will be invited to the Invitation to Tender stage.
Stage 2 — Invitation to Tender (ITT) stage — A minimum of five (5) qualified tenderers will be invited to submit formal tenders at this stage.
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The Selection Stage evaluation criteria will be as follows. Full details are provided in the Selection Stage document set:
Insert breakdown of Selection Stage criteria:
— Grounds for Mandatory Exclusion,
— Grounds for Discretionary Exclusion,
— Economic and Financial Standing,
— Experience of HE: 25 %,
— Experience of Lab Refurbishments: 25 %,
— Experience of Over Cladding: 25 %,
— delivering phased works in operational buildings: 25 %.
This contract is not suitable for splitting into lots. The risk of dividing the requirement into Lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.
Section III: Legal, economic, financial and technical information
The University requires all Tenderers to successfully complete the Control of Contractors Health and Safety Assessment Questionnaire (CC3) before any Tenderer or subcontractor is permitted to undertake works on University premises. Completion, and being assessed as meeting the standard of the University’s Health and Safety Assessment, is, therefore, a mandatory requirement of this procurement.
The Selection Criteria is stated in the Selection Questionnaire (SQ).
To support the financial assessment, the University will conduct a financial check on all tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe, for UK registered potential suppliers, or Graydon UK, for internationally registered potential suppliers.
The University reserves the right to exclude a potential supplier or request provision of further assurances such as parent company/bank guarantee or performance bonds where a potential supplier’s financial scoring is:
CreditSafe: “Moderate Risk”, “High Risk”, “Very High Risk” or “Not Rated” – based on the rating provided by Creditsafe;
Graydon: “Medium/High Risk”, “High Risk”, “Unclassified Risk”, “No Credit Limit” or “Not Rated” — based on the rating provided by Graydon UK.
1) The University reserves the right to request provision of further assurances such as a parent company/bank guarantee or performance bonds where a Tenderer demonstrates a risk to the University and/or public money if they were to go out of business during the life of the contract, or have inadequate financial resources to perform the contract.
2) When justified, the University reserves the right to exclude from a procurement, any Tenderer whose current financial capacity would pose an unacceptable risk to the University and/or public money.
The University has risk assessed the insurance requirements for this procurement. The levels of Insurance that potential suppliers are required to have in place, or commit to obtain prior to the commencement of the contract, are:
— Employers (Compulsory) Liability: 10 000 000 EUR per occurrence,
— Public Liability: 10 000 000 GBP per occurrence,
— Product Liability: 10 000 000 GBP per occurrence and in aggregate,
— Professional Indemnity Insurance: 10 000 000 EUR per claim,
— Contamination and Pollution Insurance: 1 000 000 EUR per occurrence.
All values are stated in GBP, any evidence requirements will be detailed in the Selection Questionnaire (SQ) documents.
Minimum Level of Turnover:
For this procurement, the minimum level of economic and financial standing the minimum financial threshold is 16 000 000 GBP per annum.
The selection criteria is as stated in the Selection Stage document set.
However, potential suppliers’ attention is drawn to the mandatory requirements of the selection criteria:
— grounds for mandatory exclusion,
— grounds for discretionary exclusion,
— economic and financial standing,
— Advertising, competitive activity and registration — Control of Contractors Health and Safety (CC3) Form,
— Financial Standing,
The University will evaluate your economic and financial standing as described in Section III.1.2.
2) When justified, the University reserves the right to exclude from a procurement, any Tenderer whose current financial capacity would pose an unacceptable risk to the University and/or public money:
The University has risk assessed the insurance requirements for this procurement and has deemed that the following levels of insurance are required:
— Employers’ Liability: 10 000 000 GBP per occurrence,
— Professional Indemnity: 10 000 000 GBP per claim,
— Pollution and Contamination Liability: 1 000 000 GBP per occurrence.
The stated levels of insurance are a mandatory requirement of this procurement. The University reserve the right to exclude a Tenderer who does not hold or is not willing to hold the minimum levels of insurance: If you already hold the required levels of insurance the University may require copies of the insurance documents as evidence of this, please ensure they are available if requested.
It is important you check with your insurance company that your organisation and every organisation that is being relied on to meet this procurement, is able to obtain the levels of insurance required. Written evidence from your insurance company that it will provide insurance(s) to the required levels may be required upon request.
Selection Criteria at Selection stage:
— Delivering phased works in operational buildings: 25 %.
Award Criteria at Invitation to tender stage:
— Project Organisation: Weighting 8 %,
— Project Specific Risks: Weighting 8 %,
— Construction Programme: Weighting 10 %,
— Sub Contractors and Supply Chain: Weighting 8 %,
— Management Structure: Weighting 8 %,
— Fire Safety and Compliance: Weighting 8 %,
— Price: Weighting: 50 %.
Section IV: Procedure
Section VI: Complementary information
E-Tendering Portal: The University is utilising an electronic tendering tool, (In-Tend: https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).
All documentation in relation to this tender can be downloaded from In-Tend.
Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on “Tenders”; locate the relevant project; and click “View Details”.
Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking “Express Interest”. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.
Further instructions for the submission of responses are below:
To submit your return:
2) click “Tenders”;
3) locate the relevant project,
4) view details;
5) click on the tab relating to the relevant project stage (e.g. “Invitation to Tender”),
6) click on the “Attach Documents” button and upload your return;
7) check all your response documents are uploaded and displayed in the “My Tender Return” panel. The system will only permit your organisation to make 1 return;
8) click the red “Submit Return” button.
Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.
Publication of Award Details: in accordance with Regulation 50, Paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so.
By submitting a response, potential suppliers are consenting to publication of this information unless otherwise agreed in advance with the University.
Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.
The University is not liable for any costs in the event of the cancellation of this procurement process.