Supplies - 403357-2014

26/11/2014    S228    - - Supplies - Contract notice - Negotiated procedure 

Norway-Oslo: Security-type printed matter

2014/S 228-403357

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Politidirektoratet
982531950
Fridtjof Nansens vei 14
For the attention of: Arna K. Gjerland
0369 Oslo
Norway
E-mail: idealt@politiet.no

Internet address(es):

Address of the buyer profile: https://kgv.doffin.no/ctm/Supplier/CompanyInformation/Index/1043

Electronic access to information: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/124198

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Procurement of products and services for Norwegian passports and ID-cards.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
A combination of these
Main site or location of works, place of delivery or of performance: Oslo.

NUTS code NO

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The purpose of this procurement is to enter into a contract with one contractor for products and services for the issuance and life-cycle management of Norwegian passports and ID-cards with eID, residence permit cards, and other related document types.
II.1.6)Common procurement vocabulary (CPV)

22450000, 22451000, 22454000, 22455000, 30162000, 30233300, 31712113, 48110000, 48611000, 48732000, 72268000, 79132100, 79716000, 30233310, 38650000, 30216100, 30216130, 30232100, 30233320, 48000000, 48300000, 71700000, 72200000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Manufacturing/personalisation of Norwegian passports and ID-cards, case management system, physical equipment and eID (option) as described in the Qualification Basis.
POD intends to enter into a contract with an indefinite duration, but with a minimum duration of 6-8 years, after which POD annually will monitor the need for a new competition for the entire — or parts of — the scope. Contract value is estimated to NOK 600 000 000 — 700 000 000 over 8 years. The estimate is uncertain.
Estimated value excluding VAT:
Range: between 600 000 000 and 700 000 000 NOK
II.2.2)Information about options
Options: yes
Description of these options: The Customer intends to issue an electronic identity (eID) with the national ID-card and/or other ID-cards. Note that ongoing legal and political processes impose uncertainty on whether, and to what extent, eID will be part of the contract or not. The Customer intends to make a decision on these issues before a contract award. Because of these uncertainties eID is not part of the qualification criteria.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please note that a parent company guarantee or equivalent guarantees might be required as part of the contract terms.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Norwegian contenders:
1. Documentation on the tax paid and the employers salaries (for Norwegian contenders, the Norwegian form RF-1244 must be used). They must not be older than 6 months following the deadline for submission of application. If there are arrears, these must be explained.
2. Certificate on the VAT paid (for Norwegian contenders, the Norwegian form RF-1244 must be used). They must not be older than 6 months following the deadline for submission of application. If there are arrears, these must be explained.
International contenders:
Similar valid documentation/certificates, issued by the competent authority to the effect that the contender has fulfilled his obligations relating to the payment of taxes, social security contributions and VAT. Such documentation /certificates must be issued by equivalent authority where the contender has their head office.
Self declaration that the contender fulfils, alternatively by contract award will fulfil, conditions determined by law in Norway regarding HSE.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: — Approved financial statement with the annual report and auditor‘s report from the three latest fiscal years supplied with any recent information of relevance.
— Solvency Assessment from a business with a license to operate a credit information bureau.
Minimum level(s) of standards possibly required: Sufficient economic and financial capacity to fulfil the contractual obligations.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Documentation on sufficient capacity, previous experience, quality assurance system, information security assurance system and environmental management system as requested in the Qualification Basis.
Minimum level(s) of standards possibly required:
Sufficient capacity, previous experience, quality assurance system, information security assurance system and environmental management system as requested in the Qualification Basis.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: POD will select a minimum of three qualified contenders for participation in the negotiated procedure. The selection will be based on an overall assessment of the contenders documented economic and financial situation and technical and professional capacity, of which the latter will be emphasized.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
201404131
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 102-179711 of 28.5.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
15.1.2015 - 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
Other: Norwegian.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The main Customers in this procurement are:
— the Ministry of Justice and Public Security with subordinate agencies; and
— the Ministry of Foreign Affairs with subordinate agencies.
Other Customers that may enter into the contract are:
— the Ministry of Trade, Industry and Fisheries with subordinate agencies.
Production and personalisation of Seafarers identity document (eCard) and/or Seafarers identity document (ePass)
— entire Norwegian public sector for an option for supplementary purchase for relevant equipment, software and services to use.
The contract includes an option for supplementary purchase for relevant equipment, software and services to:
1. use the eID;
2. perform identity document verification.
POD occurs in this procurement on behalf of the entire public sector. POD is considered in this context as a central purchasing body, pursuant to the Norwegian Public Procurement Regulations § 3-13 compared to § 4-1 g.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
24.11.2014