Check out our COVID-19 dedicated page for tenders related to medical equipment needs.

The Conference on the Future of Europe is your chance to share your ideas and shape the future of Europe. Make your voice heard!

Supplies - 405997-2020

28/08/2020    S167

United Kingdom-Newcastle upon Tyne: Office machinery, equipment and supplies except computers, printers and furniture

2020/S 167-405997

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Association of North East Councils Limited trading as NEPO (Central Purchasing Body)
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE1 3AF
Country: United Kingdom
Contact person: Carl Telford
E-mail: carl.telford@nepo.org
Telephone: +44 1916380040
Internet address(es):
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nepo.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nepo.org
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NEPO502 Office Supplies

Reference number: NEPO502
II.1.2)Main CPV code
30100000 Office machinery, equipment and supplies except computers, printers and furniture
II.1.3)Type of contract
Supplies
II.1.4)Short description:

NEPO seeks to establish a framework agreement for the provision of office supplies. Included within the scope of the framework agreement are general office supplies and electronic office consumables, divided into the following two lots:

Lot 1: General Office Supplies

Lot 2: Electronic Office Consumables

The framework agreement will be made available to all Members and Associate Members of NEPO including local authorities and other contracting authorities located in the United Kingdom.

A list of Members of NEPO is available here https://www.nepo.org/about and a list of Associate Members is available here https://www.nepo.org/associate-membership/list.

II.1.5)Estimated total value
Value excluding VAT: 30 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

General Office Supplies

Lot No: 1
II.2.2)Additional CPV code(s)
30190000 Various office equipment and supplies
30000000 Office and computing machinery, equipment and supplies except furniture and software packages
30100000 Office machinery, equipment and supplies except computers, printers and furniture
30191000 Office equipment except furniture
30192700 Stationery
30197000 Small office equipment
30197600 Processed paper and paperboard
30197642 Photocopier paper and xerographic paper
30197643 Photocopier paper
30199000 Paper stationery and other items
30237200 Computer accessories
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

NEPO are using an open procedure for the procurement of this framework agreement. The framework agreement will consist of two lots. Suppliers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.

The most economically advantageous tenderer for each lot will be awarded onto the framework agreement. It is intended that a maximum of four suppliers will be appointed to the framework agreement. Suppliers will be ranked and the second ranked supplier in each lot will only be required if the first ranked supplier cannot fulfil any of the contract requirements, at any stage during the Framework Agreement, due to service deliver and/or capacity failure.

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this Framework must register their expression of interest and submit a tender through the NEPO eTender System. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register. Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your tender please contact the system support team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information, etc., please contact Proactis Supplier Support Helpdesk Ticketing System(http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com. This will automatically log a support ticket on the Proactics Supplier Support Helpdesk.

NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any contracting authority using the framework agreement pursuant to this process and accepts no liability thereof.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 25
Quality criterion - Name: Social value / Weighting: 10
Cost criterion - Name: Cost / Weighting: 65
II.2.6)Estimated value
Value excluding VAT: 24 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework agreement will be a direct replacement for the current NEPO502 Office Supplies Framework Agreement which is due to expire 31 January 2021. It is anticipated that this framework agreement will be subject to future renewals.

The framework agreement will be for a period of 36 months with an option to extend for a further 1 x 12 month period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Electronic Office Consumables

Lot No: 2
II.2.2)Additional CPV code(s)
30190000 Various office equipment and supplies
30125100 Toner cartridges
30125110 Toner for laser printers/fax machines
30125120 Toner for photocopiers
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

NEPO are using an open procedure for the procurement of this framework agreement. The framework agreement will consist of two lots. Suppliers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.

The most economically advantageous tenderer for each lot will be awarded onto the framework agreement. It is intended that a maximum of four suppliers will be appointed to the framework agreement. Suppliers will be ranked and the second ranked supplier in each lot will only be required if the first ranked supplier cannot fulfil any of the contract requirements, at any stage during the Framework Agreement, due to service deliver and/or capacity failure.

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this framework must register their expression of interest and submit a tender through the NEPO eTender System. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register. Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your tender please contact the system support team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact Proactis Supplier Support Helpdesk Ticketing System(http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com. This will automatically log a support ticket on the Proactics Supplier Support Helpdesk.

NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any contracting authority using the framework agreement pursuant to this process and accepts no liability thereof.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 25
Quality criterion - Name: Social Value / Weighting: 10
Cost criterion - Name: Cost / Weighting: 65
II.2.6)Estimated value
Value excluding VAT: 6 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework agreement will be a direct replacement for the current NEPO502 Office Supplies Framework Agreement which is due to expire 31 January 2021. It is anticipated that this framework agreement will be subject to future renewals.

The framework agreement will be for a period of 36 months with an option to extend for a further 1 x 12 month period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 30/09/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

12 months prior to the framework agreement expiry date.

VI.3)Additional information:

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org

This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the associate member section of the NEPO website at: www.nepo.org/associate-membership/list

NEPO intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social landlords and registered charities who have a need to purchase the above services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

https://www.gov.uk/government/organisations/department-for-education

https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.communities-ni.gov.uk/contact

https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

https://www.ons.gov.uk/

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/pages/default.aspx

https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

https://www.nidirect.gov.uk/contacts/housing-associations

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

https://www.nepo.org/associate-membership/permissible-users

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at: www.nepo.org

VI.4)Procedures for review
VI.4.1)Review body
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: carl.telford@nepo.org
Internet address: www.nepo.org
VI.4.2)Body responsible for mediation procedures
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: carl.telford@nepo.org
Telephone: +44 7585986231
Internet address: www.nepo.org
VI.4.4)Service from which information about the review procedure may be obtained
Official name: NEPO
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
Postal code: NE1 3AF
Country: United Kingdom
E-mail: carl.telford@nepo.org
Internet address: www.nepo.org
VI.5)Date of dispatch of this notice:
25/08/2020