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Services - 406890-2016

18/11/2016    S223

United Kingdom-Newbury: Software package and information systems

2016/S 223-406890

Voluntary ex ante transparency notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: West Berkshire District Council
Postal address: Council Offices, Market Street
Town: Newbury
NUTS code: UKJ11 Berkshire
Postal code: RG14 5LD
Country: United Kingdom
Contact person: Mike Sullivan
E-mail: mike.sullivan@westberks.gov.uk
Telephone: +44 1635519415
Fax: +44 1635519431
Internet address(es):
Main address: http://www.westberks.gov.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0303
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Maintenance Services for Capita ONE System.

II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Services
II.1.4)Short description:

The Capita ONE system is used across a range of Educational services. Specific modules are tailored to each service area. The system provides one main central store for data across the Education service area. An annual maintenance service is to deliver ongoing upgrades in system functionality and updates to ensure that the software is always complying to legislative guidelines.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 432 715.00 GBP
II.2)Description
II.2.2)Additional CPV code(s)
48000000 Software package and information systems
II.2.3)Place of performance
NUTS code: UKJ11 Berkshire
Main site or place of performance:

Newbury, Berkshire.

II.2.4)Description of the procurement:

The Capita ONE system is used across a range of Educational services. Specific modules are tailored to each service area. The system provides one main central store for data across the Education service area. An annual maintenance service is to deliver ongoing upgrades in system functionality and updates to ensure that the software is always complying to legislative guidelines.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The annual maintenance contract includes propriety related terms and conditions and therefore there are no alternative providers that could offer the maintenance and upgrades of Capita One software modules.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure without prior publication
  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • protection of exclusive rights, including intellectual property rights
Explanation:

The annual maintenance contract includes propriety related terms and conditions and therefore there are no alternative providers that could offer the maintenance and upgrades of Capita One software modules. This is in accordance with paragraph 2(b)(iii) of Regulation 32 of the Public Contracts Regulations 2015 (EU Directive 2014/24/EC)relating to the protection of exclusive rights, including intellectual property rights.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
15/11/2016
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Capita Business Services Limited
National registration number: 2299747
Postal address: 61-71 Victoria Street, Westminster
Town: London
NUTS code: UKJ11 Berkshire
Postal code: SW1H 0XA
Country: United Kingdom
E-mail: gareth.copeland@capita.co.uk
Telephone: +44 7710382709
Internet address: www.capita-one.co.uk
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: 432 715.00 GBP
Total value of the contract/lot/concession: 432 715.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

The duration of the contract will be 3 years.

The Council intends to award the contract following expiry of the 10-days standstill period. The anticipated contract award date shall be 28.11.2016.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=188209

(MT Ref:188209).

VI.4)Procedures for review
VI.4.1)Review body
Official name: West Berkshire District Council
Postal address: Council Offices, Market Street
Town: Newbury
Postal code: RG14 5LD
Country: United Kingdom
E-mail: mike.sullivan@westberks.gov.uk
Telephone: +44 1635519415
Fax: +44 1635519431
Internet address: http://www.westberks.gov.uk
VI.5)Date of dispatch of this notice:
16/11/2016