Services - 408211-2014

Display compact view

02/12/2014    S232

Luxembourg-Luxembourg: Audit of European Parliament buildings to improve accessibility for people with reduced mobility, particularly those with visual or hearing impairments

2014/S 232-408211

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Parliament
Postal address: plateau de Kirchberg, Konrad Adenauer Building
Town: Luxembourg
Postal code: 2929
Country: Luxembourg
Contact person: Directorate-General for Infrastructure and Logistics
For the attention of: Contracts and Procurement Unit
E-mail: inlo.ao-lux@ep.europa.eu
Fax: +352 4300-23570

Internet address(es):

General address of the contracting authority: http://europarl.europa.eu

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=635

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Audit of European Parliament buildings to improve accessibility for people with reduced mobility, particularly those with visual or hearing impairments.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Brussels, Luxembourg, Strasbourg (as well as all cities in the Member States of the European Union where European Parliament information offices and branch offices are located).
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 300 000 and 1 600 000 EUR
II.1.5)Short description of the contract or purchase(s)
A) Audit of European Parliament buildings (Brussels, Luxembourg and Strasbourg sites), to improve accessibility to European Parliament buildings for people with reduced mobility (PRM), particularly those with visual or hearing impairments, and enhance the mobility of these persons within said buildings.
B) Audit of external European Parliament office buildings (information offices and branch offices) located in the Member States of the European Union, to improve accessibility to European Parliament buildings for PRM, particularly those with visual or hearing impairments, and enhance the mobility of these persons within said buildings.
C) Study for the installation, in Strasbourg, of a visually impaired people's centre.
D) Drafting a general manual (vade mecum) for each site, which shall be a standard document to be used for planning and assessing the activities to be carried out in European Parliament buildings on the site in question.
E) Drafting a building accessibility guide for each site, for user access to European Parliament buildings on the site in question.
F) Drafting, in plain language, information leaflets for visitors and interested parties regarding the European Parliament's accessibility projects.
G) Proposing means of communicating the European Parliament's projects in the field of accessibility for disabled persons, both inside and outside European Parliament buildings.
H) Individually-priced assignments which are not explicitly specified in A)–G) above, but which are related to the object of this contract as defined in Article 3.8 of the technical specifications.
The audits in A) and B) above are for the buildings currently occupied or to be occupied by the European Parliament during the contract's duration. These audits may also be for buildings that the European Parliament may acquire during the contract's duration and will, if applicable, be the subject of an individually-priced assignment.
II.1.6)Common procurement vocabulary (CPV)

71000000 Architectural, construction, engineering and inspection services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 1 300 000 and 1 600 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payments will only be made if the contractor has fulfilled all his contractual obligations on the date of sending his request for payment. The European Parliament will have 60 calendar days in which to pay the sums owed and approve the report for the service ordered (or the specific document ordered). The payment terms can be found in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Participation in this invitation to tender procedure is open on equal terms to all natural persons, legal entities and public bodies of the Member States of the European Union and to all natural persons, legal entities and public bodies of non-member countries which have entered into a special agreement with the European Union in the public procurement field giving them access to the contract in this invitation to tender, under the conditions laid down by this agreement.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: * Article 106 of the Financial Regulation:
1. tenderers shall be excluded from participation in procurement procedures if:
(a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
(b) they or persons having powers of representation, decision making or control over them have been convicted of an offence concerning their professional conduct by a judgment of a competent authority of a Member State which has the force of 'res judicata';
(c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify including by decisions of the EIB and international organisations;
(d) they are not in compliance with their obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
(e) they or persons having powers of representation, decision making or control over them have been the subject of a judgment which has the force of 'res judicata' or fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such illegal activity is detrimental to the Union's financial interests;
(f) they are currently subject to an administrative penalty referred to in Article 109(1).
Points (a)–(d) shall not apply in the case of the purchase of supplies on particularly advantageous terms from a supplier which is definitively winding up its business activities or from the receivers or liquidators of a bankruptcy, through an arrangement with creditors, or through a similar procedure under national law.
Points (b) and (e) shall not apply where tenderers can demonstrate that adequate measures have been adopted against the persons having powers of representation, decision making or control over them, who are subject to a judgement as referred to in points (b) or (e).
(...)
* Article 107 of the Financial Regulation:
a contract shall not be awarded to tenderers who, during the procurement procedure for that contract:
(a) are subject to a conflict of interests;
(b) are guilty of misrepresenting the information required by the contracting authority as a condition of participation in the procurement procedure or fail to supply that information;
(c) find themselves in one of the situations of exclusion, referred to in Article 106(1), for the procurement procedure.
* Evaluation of exclusion criteria:
1. the tenderer must include in his tender, for himself and, if applicable, for all members of the grouping and all subcontractors proposed, a solemn declaration, duly signed and dated, as contained in Annex II to the administrative clauses.
The tenderer to whom the contract will be awarded must provide, within 10 calendar days of the date of notification of provisional contract award and before contract signature, the following evidence, for himself and, where applicable, for all members of the grouping:
— recent extracts from the judicial record or, failing this, equivalent documents recently issued by a judicial or administrative body in the country of origin or provenance, stating that the successful tenderer himself and the persons having powers of representation, decision making or control over him (in particular, majority shareholders or senior partners, company managers, managers or administrators representing the company, etc.) are not in either of the situations in Article 106(1)(b) or (e) of the Financial Regulation,
— if the extract from the judicial record mentioned above does not prove that the successful tenderer is not in the situation in Article 106(1)(a), a certificate of non-bankruptcy recently issued by a judicial or administrative body in the country of origin or provenance,
— recent certificates issued by the relevant tax and social security bodies in the country concerned as proof that the tenderer is not in the situation in Article 106(1)(d) of the Financial Regulation.
Should one or more of the certificates above not be issued in the country of establishment or residence, they may be replaced by a statement under oath or, failing that, a solemn declaration made by the interested party before a judicial or administrative body, a notary or a qualified professional body in the country of origin or provenance (this must be an official act drawn up by said body; legalisation of the signature is not sufficient), stating that the successful tenderer is not in the exclusion cases in question.

The exact type and nature of the certificates issued in each country and accepted for public procurement procedures can be found in the eCertis database at: http://ec.europa.eu/internal_market/publicprocurement/e-procurement/e-certis/index_fr.htm

Tenderers are advised to provide the aforementioned documents during the procedure or before the contract award stage.
The European Parliament reserves the right to request documentary evidence also for the subcontractors within the same time limit.
2. The tenderer to whom the contract is to be awarded is exempt from having to provide the documentary evidence referred to in paragraph 1 if it has already been submitted as part of another European Parliament procurement procedure, and provided that the documents in question are less than 1 year old and still valid. In such a case, the tenderer must solemnly declare that the supporting documents have already been provided for a previous contract award procedure, which he will specify, and that no change in his situation has occurred.
* Proof of legal status and capacity:
the tenderer must submit with his tender, for himself and, where appropriate, for all members of the grouping and all proposed subcontractors, as evidence of his status and legal capacity, a copy of his memorandum and articles of association or an equivalent document informing the European Parliament of his place of establishment (see Article 4), the persons with powers of representation, decision making or control with regard to him (see Article 13), his legal form and capacity for carrying out the contract. If the proof submitted turns out to be insufficient, the European Parliament may demand further evidence during the tender evaluation process. In the absence of the aforementioned proof, the European Parliament reserves the right to consider the tender unacceptable.
For tenders submitted by a natural person, the proof required must include a copy of an identity document and any other type of document enabling the person's legal capacity to carry out the contract to be assessed (VAT registration, entry on the professional or trade register, etc.).
* Authorisations and accreditation:
the tenderer must hold the administrative authorisations required to carry out the activity referred to in the contract in accordance with national law in his country.
To this end, he must submit 1 or more supporting documents to provide proof of this authorisation. As documentary evidence, the European Parliament accepts enrolment on the trade or professional register, a statement under oath or a certificate showing membership of a specific organisation, or VAT registration. If none of these documents provides sufficient evidence to prove and evaluate the existence of such authorisation, the European Parliament may accept other equivalent official documents submitted by the tenderer.
In the case of an economic grouping, proof of the authorisation to produce the object referred to by the contract shall be provided by each member of the grouping.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: the financial and economic capacity will be assessed on the information contained in the following documents, to be supplied by tenderers:
— copy of the complete financial statements (balance sheet, profit and loss account, cash flow table and annexes) published in the annual report, appended to the tax return or, failing this, certified exact and sincere by a representative of the tenderer, for the past 2 financial years for which accounts have been closed,
— simplified balance sheets and profit and loss accounts, on the financial information sheet given in Annex V to the administrative clauses, covering the past 2 financial years for which accounts have been closed,
— proof of valid professional risk insurance cover.
Minimum level(s) of standards possibly required: — positive profit margin (gross operating surplus) during the past 2 financial years for which accounts have been closed,
— minimum annual turnover of 1 000 000 EUR, realised in the field covered by the contract to be awarded, over the past 2 financial years for which accounts have been closed,
— valid professional risk insurance cover.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
technical and professional capacity will be assessed on the basis of the information contained in the following documents:
— organisation chart, naming those responsible for the assignments to be carried out, as detailed in the technical specifications (i.e. the responsible engineers or architects and their deputies, the communications expert), as well as copies of their professional diplomas, attestations and certificates together with CVs.
— list of the principal services performed over the past 3 years, with details of their values, dates and the public or private recipients thereof. Where the recipient of said services was an EU institution department, economic operators shall provide proof of this in the form of certificates issued or countersigned by the appropriate body.
Minimum level(s) of standards possibly required:
for the contract referred to in this invitation to tender, the European Parliament requires tenderers to have the following technical and professional capacities:
* at least 3 years' experience in services carried out in the field of this contract during the past 3 years;
* the tenderer's own staff (not including subcontractors) during the past 3 years must have included, as a minimum:
— 2 engineers,
— 2 architects,
— 1 communications expert,
— 2 architectural draughtsmen/technicians,
— 1 legal expert specialised in town planning law,
— 2 management secretaries,
— 1 graphic designer;
* the engineering or architectural project manager responsible for the building analysis team:
— must have at least 10 years' technical experience in building adaptation (study and performance) and the design of techniques to optimise PRM mobility (renovation of public buildings accessible to PRM, adaptation of workstations for PRM, making events accessible to PRM, guidance for visually-impaired persons in buildings, improvement of PRM mobility in public access establishments, mobility advice for PRM, research and development of methodologies to improve PRM autonomy in public access buildings),
— must have a master's degree within the meaning of the Bologna Process, or equivalent, in civil engineering or architecture,
— must have at least 5 years' experience as the head of a multidisciplinary team of engineers, architects or other specialists in the field covered by this contract;
* the deputy engineering or architectural project manager:
— must have at least 8 years' technical experience in the fields and topics similar to those required for 'the engineering or architectural project manager',
— must have a master's degree within the meaning of the Bologna Process, or equivalent (civil engineering or architecture);
* the communications expert:
— must have at least 10 years' experience in communication techniques and drafting guides, manuals and brochures, as well as in the development of communication means,
— must have knowledge of all modern communication means and all formats adapted to different disabilities, such as Braille and all electronic formats,
— must have a master's degree within the meaning of the Bologna Process, or equivalent, in communication,
— must provide proof of experience in at least 2 projects with the characteristics described in the technical specifications and related to drafting documents with the same level of complexity,
— must have at least 5 years' experience as the head of a multidisciplinary team of communications experts, technicians and/or scientists.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 55

2. Quality. Weighting 45

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
INLO.AO-2012-029-LUX-UCI-03.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 2.2.2015
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
2.2.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 6.2.2015

Place:

European Parliament, Konrad Adenauer Building, plateau de Kirchberg, rue Alcide de Gasperi, 2929 Luxembourg, LUXEMBOURG (meeting point at the building's reception).

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: only 1 representative per tenderer may attend the opening of tenders.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The electronic version of the invitation to tender documents can be downloaded directly from the e-Tendering platform of the Official Journal of the European Union (address in point I.1).
NB: the title of point IV.3.4 'Time limit for receipt of tenders or requests to participate' must be taken as the deadline for submission of tenders, in accordance with the specifications.
NB: 3 mandatory site visits will be organised in accordance with the conditions of the invitation to tender documents. Failure to attend will render tenders inadmissible.
The answers to written questions from tenderers wishing to obtain further information on the invitation to tender documents will be published on the e-Tendering platform stated in point I.1, on the date given in the invitation to tender documents and will not be sent individually.
The European Parliament reserves the right to carry out the option to use a negotiated procedure under Article 134(1)(f) of the rules of application of the Financial Regulation, to entrust the successful tenderer with new services or works consisting in the repetition of similar services or works, provided that these services or works conform to the basic project of this invitation to tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the Court of Justice of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: appeals must be lodged within 2 months with the General Court of the Court of Justice of the European Union (see address above). A complaint to the European Ombudsman does not suspend the deadline for appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: General Court of the Court of Justice of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
20.11.2014