Services - 409918-2015

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20/11/2015    S225    - - Services - Contract notice - Restricted procedure 

United Kingdom-Oldbury: Architectural, construction, engineering and inspection services

2015/S 225-409918

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Contact point(s): Corporate Procurement Service
For the attention of: Andy Jukes
B69 3DB Oldbury
United Kingdom

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
United Kingdom
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
United Kingdom
Internet address:

Tenders or requests to participate must be sent to: Sandwell MBC In-Tend Supplier Portal (please see Internet address URL below)
United Kingdom
Internet address:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Landscape Design and Architectural Building Design and Contract Supervision Services for the Restoration of West Smethwick Park.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Following a successful Round 1 Heritage Lottery Fund (HLF) grant, Sandwell Metropolitan Borough Council is seeking to move forward to a Round 2 submission to HLF.
The Council is seeking to appoint a multi-disciplinary professional design team that will work in partnership with the authority through the development stage to develop restoration proposals for West Smethwick Park, its historic features and produce designs for a new pavilion. The team will need to comprise landscape architectural and architectural design expertise together with all other associated disciplines necessary to take forward the development elements of the project. In addition we also require specialists in community consultation, engagement and green space management and development.
The Council wishes to procure professional multi-disciplinary design services to design, and subject to a successful Round 2 award, supervise implementation of the restoration project.
The Council are following the restricted procedure for this procurement and the PQQ and related documents will be available to Applicants upon an expression of interest on the Sandwell MBC In-tend Supplier Portal.

If you would like to apply for this contract, please visit to access the Sandwell MBC In-tend Supplier Portal. You will be required to login using an existing account or register a new 1. To register a new account, from the homepage click on ‘Register’ to complete the simple registration process and receive your unique login details. Once you have registered your company and received your login details, from the homepage enter your email address and password then click ‘Login’. Once logged into the system, click on ‘Tenders’ from the top menu bar to list all the current opportunities. Once you have found the relevant opportunity you should click on ‘View Details’. You will then have access to the ‘Express Interest’ button at the bottom of the screen which will provide you with immediate access to the PQQ and related documents.

Once you have reviewed the PQQ documentation please inform us of your decision to participate by selecting either ‘Opt In’ or ‘Opt Out’. In order to access the online Questionnaire and submit a response, you will be required to ‘Opt In’.
All enquiries related to the PQQ should be directed through the Sandwell MBC In-tend Supplier Portal ‘Correspondence’ function by no later than 17:00 on 11.12.2015. The Council is under no obligation to respond to any enquiries received after this date.
PQQ's must be submitted through the Sandwell MBC In-tend Supplier Portal by no later than 15:00 on 18.12.2015 which is the date fixed for submission of responses to the PQQ.
The last date for expressions of interest on the Sandwell MBC In-tend Supplier Protal will be 17:00 on 11.12.2015.
For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the ‘Guidance for Suppliers’ section of the website located on the top menu bar.
All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal.
If you require further assistance in respect of the Sandwell MBC In-tend Supplier Portal please contact the In-tend support team on +44 8442728810.
Important notice: as 1 of our suppliers, we need to make sure you receive our email notifications.

To ensure our emails reach your inbox please add our email domain to your safe senders and check your spam filter settings. Thank you.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract period is for 4 years and the total value of contract is 385 000 GBP.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.4.2016. Completion 4.2.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details are in the terms and conditions of the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see invitation to tender.
Minimum level(s) of standards possibly required: Please see invitation to tender.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The council requires the Applicant to maintain a stable workforce directly employed by their company.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The document has been produced to enable the Council to identify and short-list a minimum of five suitable economic operators which in the Council's opinion meet the required minimum standards and whom will be invited to tender for Landscape and Architectural Design Development services, at an agreed price and specification and in accordance with the terms and conditions which will be established and accepted.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 11.12.2015 - 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.12.2015 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Funding provided by Heritage Lottery Fund.
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the ward decision before the contract is entered into.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: