Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s) I.2)Type of the contracting authorityMinistry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activityGeneral public services
Other: public procurement
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract
RM3781 — Multifunctional Devices, Managed Print and Content Services and Records and Information Management — Lot 3 Managed Print Services and Content Management Services.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Primarily in the UK with some limited requirement Overseas.
NUTS code UK UNITED KINGDOM
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Short description of the contract or purchase(s)
The provision of Managed Print and Content Management Services throughout the United Kingdom tailored to provide managed print strategies and content management solutions involving Automation / Optimisation.
The duration of the Lot 3 Framework Agreement is for four (4) years (48 months), with a maximum Call Off Contract period of seven (7) years (84 months).
The scope of this Lot 3 Managed Print and Content Management Services is for the provision of a Fully Outsourced solution which enables strategic management of information including printed output which is tailored to the requirements of Contracting Authorities.
As part of the overall delivery of a Fully Outsourced Solution the Potential Provider shall provide hardware, software, applications and ongoing management of the solution, as appropriate and consultancy services.
Potential Providers shall be able to provide all of the following requirements of Managed Print Services:
— Optimal range of equipment;
— Security management;
— Inventory management;
— Online notification system;
— Automated work-flow/business optimisation process;
— Third parties and multi vendor fleet-management;
— Post- order maintenance services.
The following Content Management Services shall only be delivered as enhanced Services, in addition to the above, as part of the Fully Outsourced solution.
— Document/ information;
— Supporting mobile workforce;
— Electronic Document and Records Management Systems (EDRMS);
— Hybrid mail.
II.1.5)Common procurement vocabulary (CPV)79800000 Printing and related services, 30100000 Office machinery, equipment and supplies except computers, printers and furniture, 30121100 Photocopiers, 30121200 Photocopying equipment, 30121300 Reproduction equipment, 30123000 Office and business machines, 30125000 Parts and accessories of photocopying apparatus, 30192400 Reprographic supplies, 48311100 Document management system, 48613000 Electronic data management (EDM), 50310000 Maintenance and repair of office machinery, 50313000 Maintenance and repair of reprographic machinery, 50313100 Photocopier repair services, 50313200 Photocopier maintenance services, 64216200 Electronic information services, 72212311 Document management software development services, 72212780 System, storage and content management software development services, 72512000 Document management services, 79131000 Documentation services, 79521000 Photocopying services, 79800000 Printing and related services, 79810000 Printing services, 79811000 Digital printing services, 79820000 Services related to printing, 79821000 Print finishing services, 79995100 Archiving services, 79999100 Scanning services, 92512000 Archive services
II.1.6)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)Value: 125 000 000 GBP
Excluding VAT
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of
1. Quality. Weighting 50
2. Price. Weighting 50
IV.2.2)Information about electronic auctionAn electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
RM3781
IV.3.2)Previous publication(s) concerning the same contract Section V: Award of contract
Contract No: 1. RM3781 Lot No: 3 - Lot title: Managed Print and Content Management ServicesV.1)Date of contract award decision:26.10.2016
V.2)Information about offersNumber of offers received: 12
V.3)Name and address of economic operator in favour of whom the contract award decision has been takenOfficial name: Canon (UK) Ltd
Postal address: Cockshot Hill, Woodhatch, Surrey
Town: Reigate
Postal code: RH2 8BF
Country: United Kingdom
E-mail: tender_team@cuk.canon.co.uk
Telephone: +44 01737220000
Fax: +44 01737220022
Internet address: http://www.canon.co.uk
V.4)Information on value of contractInitial estimated total value of the contract:
Value: 125 000 000 GBP
Excluding VAT
V.5)Information about subcontractingThe contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Not known
Contract No: 2. RM3781 Lot No: 3 - Lot title: Managed Print and Content Management ServicesV.1)Date of contract award decision:26.10.2016
V.2)Information about offersNumber of offers received: 12
V.3)Name and address of economic operator in favour of whom the contract award decision has been takenOfficial name: Capita Business Services Ltd
Postal address: 71 Victoria Street
Town: London
Postal code: SW1H 0XA
Country: United Kingdom
E-mail: engagewithus@capita.co.uk
Telephone: +44 02077991525
Internet address: http://www.capita.com
V.4)Information on value of contractInitial estimated total value of the contract:
Value: 125 000 000 GBP
Excluding VAT
V.5)Information about subcontractingThe contract is likely to be sub-contracted: no
Contract No: 3. RM3781 Lot No: 3 - Lot title: Managed print and Content Management ServicesV.1)Date of contract award decision:26.10.2016
V.2)Information about offersNumber of offers received: 12
V.3)Name and address of economic operator in favour of whom the contract award decision has been takenOfficial name: HP Inc UK Limited
Postal address: Building 1, Floor 2, Cain Road
Town: Bracknell
Postal code: RG12 1HN
Country: United Kingdom
E-mail: hpukpsframeworks@hp.com
Telephone: +44 02079490300
Fax: +44 01344363344
Internet address: http://www.hp.com
V.4)Information on value of contractInitial estimated total value of the contract:
Value: 125 000 000 GBP
Excluding VAT
V.5)Information about subcontractingThe contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Not known
Contract No: 4. RM3781 Lot No: 3 - Lot title: Managed Print and Content Management ServicesV.1)Date of contract award decision:26.10.2016
V.2)Information about offersNumber of offers received: 12
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken V.4)Information on value of contractInitial estimated total value of the contract:
Value: 125 000 000 GBP
Excluding VAT
V.5)Information about subcontractingThe contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Not known
Contract No: 5. RM3781 Lot No: 3 - Lot title: Managed Print and Content Management ServicesV.1)Date of contract award decision:26.10.2016
V.2)Information about offersNumber of offers received: 12
V.3)Name and address of economic operator in favour of whom the contract award decision has been takenOfficial name: Lexmark International Limited
Postal address: Highfield House, Foundation Park, 8 Roxborough Way, Berkshire
Town: Maidenhead
Postal code: SL6 3UD
Country: United Kingdom
Telephone: +44 07974150157
Fax: +44 08704440033
Internet address: http://lexmark.co.uk
V.4)Information on value of contractInitial estimated total value of the contract:
Value: 125 000 000 GBP
Excluding VAT
V.5)Information about subcontractingThe contract is likely to be sub-contracted: no
Contract No: 6. RM3781 Lot No: 3 - Lot title: Managed Print and Content Management ServicesV.1)Date of contract award decision:26.10.2016
V.2)Information about offersNumber of offers received: 12
V.3)Name and address of economic operator in favour of whom the contract award decision has been takenOfficial name: Vision (Office Automation) Limited
Postal address: Caxton house, Watermark Way, Hertfordshire
Town: Hertford
Postal code: SG13 7TZ
Country: United Kingdom
E-mail: bids@visionplc.co.uk
Telephone: +44 08449808700
Fax: +44 01992509666
Internet address: http://www.visionplc.co.uk
V.4)Information on value of contractInitial estimated total value of the contract:
Value: 125 000 000 GBP
Excluding VAT
V.5)Information about subcontractingThe contract is likely to be sub-contracted: no
Contract No: 7. RM3781 Lot No: 3 - Lot title: Managed Print and Content Management ServicesV.1)Date of contract award decision:26.10.2016
V.2)Information about offersNumber of offers received: 12
V.3)Name and address of economic operator in favour of whom the contract award decision has been takenOfficial name: Xerox (UK) Ltd
Postal address: Bridge House, Oxford Road, Middlesex
Town: Uxbridge
Postal code: UB8 1HS
Country: United Kingdom
E-mail: UXB.BidTeam@xerox.com
Telephone: +44 01895251133
Fax: +44 01895843444
Internet address: http://www.xerox.co.uk
V.4)Information on value of contractInitial estimated total value of the contract:
Value: 125 000 000 GBP
Excluding VAT
V.5)Information about subcontractingThe contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Not known
Section VI: Complementary information
VI.1)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
The following information has been captured in accordance with the requirements of Regulation 50 of the Public Contracts Regulations 2015:
The Authority received a total of 12 tenders in response to Lot 3 of this procurement, all of which were received electronically via the Authority's e-Sourcing Suite.
The Authority did not receive any tenders from economic operators.
They Authority received two (2) tenders from Small and Medium Enterprises (SMEs).
The Authority did not receive tenders from non-EU States or other EU Member States.
This Framework Agreement commenced on 26.10.2016 for an initial term of 48 months. The Framework Agreement will conclude on 26.10.2020.
The NUTS Code(s) for Canon UK Ltd, Capita Business Services Ltd, HP UK Limited, Konica Minolta Business Solutions (UK) Ltd, Lexmark International Ltd, Vision (Office Automation) Limited; Xerox (UK) Ltd is the UK.
Canon UK Ltd, Capita Business Services Ltd, HP Inc UK Limited, Konica Minolta Business Solutions (UK) Ltd, Lexmark International Ltd, Vision (Office Automation) Limited, Xerox (UK) Ltd are not a group of economic operators.
Canon UK Ltd, Capita Business Services Ltd, HP Inc UK Limited, Konica Minolta Business Solutions (UK) Ltd, Lexmark International Ltd.
Vision (Office Automation) Limited, Xerox (UK) Ltd are not Small and Medium Enterprises (SMEs).
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:22.11.2016