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Supplies - 414644-2016

25/11/2016    S228    European Commission - Supplies - Contract notice - Open procedure 

Belgium-Brussels: Supply of professional coffee machines and related services

2016/S 228-414644

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission
Postal address: 1049
Town: Bruxelles
NUTS code: BE1
Postal code: 1049
Country: Belgium
Contact person: OIB.02 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570

Internet address(es):

Main address: http://ec.europa.eu

Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm

I.1)Name and addresses
Official name: Council of the European Union (CEU)
Town: Bruxelles
NUTS code: BE1
Postal code: 1048
Country: Belgium
Contact person: OIB.02 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570

Internet address(es):

Main address: http://ec.europa.eu

Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm

I.1)Name and addresses
Official name: European Economic and Social Committee (EESC)
Town: Bruxelles
NUTS code: BE1
Postal code: 1040
Country: Belgium
Contact person: OIB.02 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570

Internet address(es):

Main address: http://ec.europa.eu

Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm

I.1)Name and addresses
Official name: Committee of the Regions (CoR)
Town: Bruxelles
NUTS code: BE1
Postal code: 1040
Country: Belgium
Contact person: OIB.02 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570

Internet address(es):

Main address: http://ec.europa.eu

Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm

I.1)Name and addresses
Official name: European Parliament
Postal address: rue Wiertz 60
Town: Bruxelles
NUTS code: BE1
Postal code: 1047
Country: Belgium
Contact person: OIB.02 Marchés publics
E-mail: oib-marches-publics@ec.europa.eu
Telephone: +32 22986989
Fax: +32 22960570

Internet address(es):

Main address: http://ec.europa.eu

Address of the buyer profile: http://ec.europa.eu/oib/procurement_fr.htm

I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2020
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply of professional coffee machines and related services.

Reference number: OIB.02/PO/2016/059/721.
II.1.2)Main CPV code
42968100
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Supply of professional coffee machines and related services:

— lot 1: 'supply of commercial coffee machines and related services',

— lot 2: 'supply of automatic coffee machines and related services'.

II.1.5)Estimated total value
Value excluding VAT: 4 230 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Supply of commercial coffee machines and related services

Lot No: 1
II.2.2)Additional CPV code(s)
42968100
39711310
II.2.3)Place of performance
NUTS code: BE1
Main site or place of performance:

Brussels-Capital Region and surrounding area (Belgium).

II.2.4)Description of the procurement:

Supply of commercial coffee machines and related services.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

48 months for the supplies contract and 60 months for the maintenance and repair contract payable on an hourly basis.

Justification for a framework agreement lasting more than 4 years: the machines acquired at the end of the contract need to have a preventive maintenance and repair service payable on an hourly basis.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Supply of automatic coffee machines and related services

Lot No: 2
II.2.2)Additional CPV code(s)
42968100
39711310
II.2.3)Place of performance
NUTS code: BE1
Main site or place of performance:

Brussels-Capital Region and surrounding area (Belgium), Luxembourg (Grand Duchy of Luxembourg) and Strasbourg (France).

II.2.4)Description of the procurement:

Supply of automatic coffee machines and related services.

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 3 230 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

48 months for the supplies contract and 60 months for the maintenance and repair contract on an hourly basis.

Justification for a framework agreement lasting more than 4 years: the machines acquired at the end of the contract need to have a preventive maintenance and repair service on an hourly basis.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

the tenderer shall enclose identity details (see Annex 1 to the specifications), and all the documents and information required under point III.1 'Conditions for participation' of this notice and listed in Annex I to the specifications.

The tenderer shall enclose documentary proof with the name of the country in which he has his head office or is domiciled, as required under law in his country of residence.

The tenderer shall enclose a duly signed and dated solemn declaration stating that he is not in any of the situations which would exclude him from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm

NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signature of the contract.

NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

the tenderer must provide:

— copy of the financial statements (balance sheets and operating accounts) for the past 3 financial years, showing the annual pre-tax profit. If, for a valid reason, the tenderer is unable to provide them, he must enclose a statement as to annual pre-tax profits for the past 3 years. If the financial statements or the declaration show an average loss over the past 3 years, the tenderer must furnish another document as proof of his financial and economic capacity, such as the appropriate guarantee from a third party (e.g. the parent company), statements from auditors, chartered accountants or equivalent,

— statement as to the average specific annual turnover during the past 3 financial years.

Minimum level(s) of standards possibly required:

lot 1:

to be selected, the tenderer must provide proof of an average specific annual turnover for the past 3 financial years of 250 000 EUR;

lot 2:

to be selected, the tenderer must provide proof of an average specific annual turnover for the past 3 financial years of 800 000 EUR.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Information and formalities necessary for evaluating whether requirements have been met:

the tenderer must provide:

a list of the main public and/or private contracts that are directly related to the object of this contract and that were carried out during the past 3 years, with details of their values, durations, start dates and full particulars (contact name, address, telephone number, e-mail address) of their public or private recipients.

Minimum level(s) of standards possibly required:

lot 1:

performance of 6 contracts with a minimum value of 15 000 EUR is required;

lot 2:

performance of 6 contracts with a minimum value of 25 000 EUR is required.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/01/2017
Local time: 17:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 23/01/2017
Local time: 10:00
Place:

Office pour les infrastructures et la logistique — Bruxelles (OIB), bâtiment CSM1, cours Saint-Michel 1 (entrée côté rue Père de Deken 23), 1040 Bruxelles, BELGIUM.

Information about authorised persons and opening procedure:

1 duly authorised representative per tenderer may attend the opening of tenders (a passport or identity card must be presented). Tenderers wishing to attend must inform Unit OIB.02.002 Public Procurement, in writing (see address details given in point I.1), no later than 2 working days prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

36 months after award.

VI.2)Information about electronic workflows
VI.3)Additional information:

1) The specifications and additional documents (including questions and answers) will be available at the following web address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2020 Interested parties are requested to register via the website. They will then be notified by the online public procurement system of any updates available for this invitation to tender. Parties not registered on the site are requested to consult it regularly. The Commission cannot be held responsible should tenderers not be aware of any additional information on this invitation to tender given on this website.

The website will be updated regularly; it is the responsibility of tenderers to check for any updates and modifications during the tendering period.

Additional information on contract terms, contract renewals, conditions for participation, minimum levels of capacity required, total estimated contract volume, etc. can be found in the specifications available on the aforementioned website. No paper version will be issued. EMAS-certified since 2005, the OIB adopts an environmentally friendly attitude. EMAS is the eco-management and audit scheme, the EU voluntary instrument used by organisations to improve their environmental performance.

2) For lot 1, the coffee machines will be delivered in the Brussels-Capital Region.

For lot 2, the coffee machines will be delivered in the following manner (for information purposes) at the various sites of all the contracting authorities: Brussels-Capital Region and surrounding area (69 %), Luxembourg (17 %) and Strasbourg (14 %).

3) Executive agencies may be included in the contract as contracting authorities (within a limit of 10 % of the total contract value and for all the executive agencies taken together) if, at the time of publication of this invitation to tender, they were not yet officially set up or in the process of being set up and, consequently, no formal designation could be specified in the invitation to tender documents.

4) For further information on participating in invitations to tender and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure 'Doing business with the European Commission', accessible via the link:

http://ec.europa.eu/oib/procurement_fr.htm

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
14/11/2016