Services - 419266-2020

07/09/2020    S173

United Kingdom-London: IT services: consulting, software development, Internet and support

2020/S 173-419266

Prior information notice

This notice is for prior information only

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Home Office
Postal address: 2 Marsham Street
Town: London
NUTS code: UKI LONDON
Postal code: SW1P 4DF
Country: United Kingdom
Contact person: Nathaniel Smith
E-mail: nathaniel.smith21@homeoffice.gov.uk

Internet address(es):

Main address: https://www.gov.uk/government/organisations/home-office

I.2)Information about joint procurement
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Replacement of the Joint Asset Recovery Database (JARD) IT Systems

II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Services
II.1.4)Short description:

Replacement of the Joint Asset Recovery Database (JARD) IT systems.

II.1.5)Estimated total value
Value excluding VAT: 25 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48000000 Software package and information systems
48445000 Customer Relation Management software package
48510000 Communication software package
48517000 IT software package
72000000 IT services: consulting, software development, Internet and support
72210000 Programming services of packaged software products
72212445 Customer Relation Management software development services
72212500 Communication and multimedia software development services
72212517 IT software development services
72322000 Data management services
II.2.3)Place of performance
NUTS code: UKI LONDON
II.2.4)Description of the procurement:

The Joint Asset Recovery Database (JARD) is a legacy system that records asset recovery in England, Wales and Northern Ireland achieved as a result of executing powers under the Proceeds of Crime Act (POCA) 2002. JARD is a live operational database managed by the National Crime Agency (NCA). JARD entries are provided by law enforcement and prosecution agencies, including the Police, Crown Prosecution Service, HM Courts and Tribunals Service, Serious Fraud Office and Local Authorities.

Criminal bodies across the criminal justice system are responsible for investigating, prosecuting and enforcing asset recovery. The Home Office is responsible for the Government’s asset recovery policy and in ensuring transparent and effective performance measurement. Assets recovered under POCA are distributed to operational agencies under the Asset Recovery Incentivisation Scheme (ARIS).

JARD is an aging system that has been modified and updated on a number of occasions over its 15-year plus lifecycle. It is now, however, reaching the end of its useful life as it is not conducive to modern expectations of electronic data capture and subsequent analytical filtering and manipulation. To address these shortfalls, the National Crime Agency (NCA) in collaboration with Home Office Serious and Organised Crime Group (SOCG), is reviewing the functional capabilities required of a replacement system.

Procurement is to occur in 2 phases:

1) A market-place engagement exercise to determine potential commercial off-the-shelf solution options, alongside high-level indications of implementation approach and Very Rough Order of Magnitude (VROM) costs. This provides the NCA and Home Office with a basis for compiling a solutions options appraisal;

2) A call for competition (using appropriate channels which may be OJEU or existing frameworks) to select both a suitable software solution from the shortlisted software options and an implementation partner.

It is anticipated that the Future Asset Recovery IT System will require a breath of functionality encompassing elements of: case management; data warehousing; debt recovery management; financial monitoring and reconciliation; financial analytics and reporting; and document management. It is recognised that this breath of functionality may not exist with a single product. Potential suppliers are asked to provide details of which software package might be integrated to obtain the required solution.

The initial market-place engagement is to be executed through issuance of a Request for Information (RFI) on 2 September 2020 which must be completed and returned by 25 September 2020. The RFI is aimed at establishing the capability of potential suppliers to provide a solution that can satisfy the broad set of requirements stated, how they would approach implementation and validation of potential costs for build, operate and maintain such a system for a 5 year period. A pre-requisite for receiving the RFI is the agreement to and signing of a Non-Disclosure Agreement (NDA) which can be obtained using the HO eSourcing Portal (please see VI.3).

The subsequent call for competition will follow in 2021.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:
01/02/2021

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no

Section VI: Complementary information

VI.3)Additional information:

Request for Information (RFI) available from 2 September 2020 – closing date for responses 25 September 2020

Call for competition to follow in 2021.

It is anticipated that delivery will take place over a 12 to 18 month period following procurement – implementation targeted by the close of 2022.

This procurement will be managed electronically via the Home Office’s eSourcing Portal (JAGGAER). To participate in this procurement, participants must first be registered on the eSourcing Portal.

If you have not yet registered on the eSourcing Portal, this can be done online at https://homeoffice.app.jaggaer.com by following the link ‘To register click here’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

Once you have registered on the eSourcing Portal, a registered user can express an interest to receive the RFI. This is done by emailing nathaniel.smith21@homeoffice.gov.uk

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email.

The email will be processed and then the buyer will enable the supplier to access the NDA and, subsequent to receipt of signed NDA, the RFI online via the eSourcing Portal. The registered user will receive a notification email to alert them once this has been done.

For technical assistance on use of the eSourcing Portal please contact the JAGGAER Supplier Helpdesk at customersupport@jaggaer.com or 0800 069 8630 (8.00 — 18.00).

VI.5)Date of dispatch of this notice:
02/09/2020