Services - 420990-2019

06/09/2019    S172    - - Services - Contract notice - Negotiated procedure 

Denmark-Gentofte: Procurement software package

2019/S 172-420990

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Ørsted Services A/S
27446485
Nesa Allé 1
Gentofte
2820
Denmark
E-mail: info@orsted.dk
NUTS code: DK011

Internet address(es):

Main address: www.orsted.com

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://dongenergy.scanmarket.com/SupplierRegistration/NewSupplier?eventId=331845&ccsum=c20e8252a6a1337733c70b44f2400634
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity
Electricity

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Digital Platform for Sourcing to Contract Lifecycle Management Service

II.1.2)Main CPV code
48490000
II.1.3)Type of contract
Services
II.1.4)Short description:

The purpose of this tender is to acquire one or more cloud based digital platform(s) including implementation, consultancy, training in the platform to support the transformation of the procurement department of Ørsted towards a unified organization sharing tools and processes. Tender consists of 2 lots with modules covering Sourcing, SRM/SPM and contract authoring and CLM. Governance is an optional modul.

II.1.5)Estimated total value
Value excluding VAT: 34 000 000.00 DKK
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

Sourcing, Supplier Registration Management and Supplier Performance Management

Lot No: 1
II.2.2)Additional CPV code(s)
48490000
II.2.3)Place of performance
NUTS code: DK011
II.2.4)Description of the procurement:

Lot 1: a digital platform (SaaS) to deliver functionalities covering activities for the sourcing, supplier performance management and supplier relationship management processes. It could deliver functions for supplier self-registrations, publishing events, e-sourcing tenders, communication with suppliers. Supplier performance management could offer functions for registration of performance, draw data from internal and external sources and combine this in a comprehensive view. It includes consultancy, integration, implementation, training and as an option a Governance module.

The maximum spend for consultancy hours is expected to be 2 500 000 DKK per lot.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 17 000 000.00 DKK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Ørsted is entitled to extend the term by another 12 months subject to 3 months written notice to supplier before the expiry of the term. Ørsted is entitled to apply this right of extension of the term 4 times.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Please refer to pre-qualification notice.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Options included is:

— governance workflow module,

— migration,

— integrations.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Contract Authoring and Contract Lifecycle Management

Lot No: 2
II.2.2)Additional CPV code(s)
48490000
II.2.3)Place of performance
NUTS code: DK011
II.2.4)Description of the procurement:

Lot 2: a digital platform/SaaS that deliveres functionalities covering activities in contract authoring and contract lifecycle management. It could deliver functions for to enhance contract authoring through automation, registration and tracking of obligations, claims handling and contract amendments. It includes consultancy, integration, implementation, training and as an option a governance workflow module.

The maximum spend for consultancy hours is expected to be 2 500 000 DKK per lot.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 17 000 000.00 DKK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Ørsted is entitled to extend the term by another 12 months subject to 3 months written notice to supplier before the expiry of the term. Ørsted is entitled to apply this right of extension of the term 4 times.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Please refer to pre-qualification notice.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Options included is:

— governance workflow module,

— migration,

— integrations.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 06/10/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Klagenævnet for Udbud
Toldboden 2
Viborg
8800
Denmark
Telephone: +45 35291095

Internet address: https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Konkurrence- og Forbrugerstyrelsen
Carl Jacobsens Vej 35
Valby
2500
Denmark
Telephone: +45 41715000

Internet address: www.kfst.dk

VI.5)Date of dispatch of this notice:
05/09/2019