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Luxembourg-Luxembourg: Technical and electrical installation inspections
Section I: Contracting authority
Section II: Object
Technical and electrical installation inspections
The services to be performed under this contract are for inspections of the technical and electrical installations of buildings occupied by the European Court of Auditors, as defined in Annex A of the specifications.
The technical and electrical installation inspections are subdivided into 2 programmes:
a) group I — periodic inspections of technical and electrical installations; and
b) group II — ad-hoc inspections of technical and electrical installations, in addition to periodic inspections, following a specific request from the Court.
European Court of Auditors, Luxembourg-Kirchberg
a) group I — periodic inspections of technical and electrical installations.
The complete list of the installations concerned, their locations and the frequency of the inspections are detailed in Annex A.
The technical and quantitative description of the installations covered by the contract, given in Annex A, indicates the current state of the installations.
The Court reserves the right to modify the technical and quantitative state of the installations.
Any substantial modifications will be the subject of a written amendment.
All ancillary equipment and accessories are considered an integral part of the installations.
The contractor is expected to have verified on site, at the time of the site visit, the nature and state of the installations. It accepts these in the state in which it finds them when the contract comes into force.
Services other than those provided for in Annex A which may be necessary during the course of the contract may also be entrusted to the contractor. For example, at the request of the Court, the contractor may carry out technical approvals of services performed by outside firms on or in connection with the installations covered by these specifications, and formulate possible observations on such occasions. Merely as an indication, below are some examples of redevelopment or renovation projects that the Court intends to carry out in 2019, and for which the contractor may be requested to give its technical approval: renovation of the vehicle control in the delivery area, the installation of motorised doors in the car park (construction of a concrete wall and painting), and transformation of the old computer room.
The tenderer's attention is drawn to the fact that a number of the inspections requested in Annex A are inspections more related to the performance of the systems than to their safety (‘non-regulatory’ inspections).
General budget of the European Union
Section III: Legal, economic, financial and technical information
By submitting an offer, tenderers acknowledge that they have the legal capacity to perform the contract.
Tenderers must be registered in the professional register or the trade register under the conditions laid down by the legislation of the country in which the tenderer is established.
Tenderers must have sufficient resources and financial means to perform the contract.
The requirements in terms of economic and financial capacity are that the tenderer’s overall average annual turnover for the last 3 years for the activity related to the subject of the contract must be equal to or greater than twice the estimated annual amount, being 165 000 EUR.
The economic and financial capacity of the tenderer will be evaluated on the basis of the turnover of the last 3 financial years.
If, for some exceptional reason which the contracting authority considers to be justified, the tenderer is unable to produce the means of proof required, it is permitted to provide evidence of its financial capacity by any means which the contracting authority deems suitable.
Tenderers must have sufficient technical and professional capacity to perform the contract in compliance with the contract terms, taking into account the value and scale of the orders.
Proof of technical and professional capacity will be established on the basis of:
a) a copy of the tenderer's accreditation as an inspection body in accordance with the Ministerial Regulation of 6.5.1996 concerning the intervention of inspection bodies with regard to the competence and responsibilities of the inspection of labour and mines.
For tenderers who are registered in another EU country, an equivalent accreditation issued in the country where the tenderer is registered, may be submitted during the tender process. In this case, the tenderer must be approved by the Inspectorate of Labour and Mines (ITM) at the latest on 1.1.2019 (date of entry into force of the contract);
b) a copy of the accreditation of the Ministry of Sustainable Development according to the Law of 21.4.1993 on the accreditation of natural or legal persons, private or public, other than the State, for the accomplishment of technical study and verification tasks in the field of the environment (fields A, C).
For tenderers who are registered in another EU country, an equivalent accreditation issued in the country where the tenderer is registered, may be submitted during the tender process. In this case, the tenderer must be approved by the Ministry of Sustainable Development at the latest on 1.1.2019 (date of entry into force of the contract).
Section IV: Procedure
European Court of Auditors, 12, rue Alcide de Gasperi, Luxembourg-Kirchberg, LUXEMBOURG
Tenderers or their representative wishing to attend the opening of tenders should confirm this in writing (e-mail: firstname.lastname@example.org) by 9.11.2018 (12:00) at the latest, and must provide their due authorisation to represent their company or the consortium. Only one person per company/consortium may attend.
Section VI: Complementary information
A site visit is planned for 10.10.2018 (10:00).
The site visit will take place at the following address: 12, rue Alcide de Gasperi, L-1615 Luxembourg-Kirchberg, LUXEMBOURG (please go to the reception desk of the main building of the Court of Auditors, 12, rue Alcide de Gasperi at L-1615 Luxembourg-Kirchberg, LUXEMBOURG).
The site visit is highly recommended.
If the date is not convenient, tenderers may put forward another date, although the date for submission of the tender cannot be modified.
Tenderers are requested to confirm their attendance by e-mail, no later than 16:00 on the day before the site visit, to email@example.com
Within 2 months of the tenderer being notified of the award decision or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.