Services - 424841-2018

29/09/2018    S188    - - Services - Contract notice - Open procedure 

United Kingdom-Belfast: Works for complete or part construction and civil engineering work

2018/S 188-424841

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Department for Infrastructure
Clarence Court Adelaide Street
Belfast
BT2 8GB
United Kingdom
Contact person: Mark McDowell
E-mail: pb1@infrastructure-ni.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

DfI Roads and Rivers T-1086 Term Contracts for Environmental Maintenance 2019

II.1.2)Main CPV code
45200000
II.1.3)Type of contract
Services
II.1.4)Short description:

The term contracts for environmental maintenance will include the following work activities: cleaning drainage systems, inspection of piped drainage systems, weed control, maintenance of grass areas, removal of fallen trees and other associated ancillary works in the following Local Government Districts:

— EMN1 — Causeway Coast and Glens,

— EME1 — Belfast,

— EMS1 — Armagh, Banbridge and Craigavon,

— EMW1 — Mid Ulster, and

— EMW2 — Derry and Strabane.

II.1.5)Estimated total value
Value excluding VAT: 213 600.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 5
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description
II.2.1)Title:

EMS1

Lot No: 1
II.2.2)Additional CPV code(s)
45230000
45220000
45000000
77310000
45110000
77340000
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

The Term contracts for Environmental Maintenance will include the following work activities: cleaning drainage systems, inspection of piped drainage systems, weed control, maintenance of grass areas, removal of fallen trees and other associated ancillary works in the following Local Government Districts:

— EMN1 — Causeway Coast and Glens,

— EME1 — Belfast,

— EMS1 — Armagh, Banbridge and Craigavon,

— EMW1 — Mid Ulster, and

— EMW2 — Derry and Strabane.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Term contract have varying renewal dates.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The term of contract EMS1 (2019) — shall initially be 3 years and may be extended on any number of occasions up to a maximum of 5 years at the sole discretion of the Employer. In the event the Employer is unable for any reason to award a new replacement contract the term may be extended for a further period or periods up to a maximum of 12 months.

II.2)Description
II.2.1)Title:

EMN1

Lot No: 2
II.2.2)Additional CPV code(s)
45230000
45220000
45000000
77310000
45110000
77340000
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

The Term contracts for Environmental Maintenance will include the following work activities: cleaning drainage systems, inspection of piped drainage systems, weed control, maintenance of grass areas, removal of fallen trees and other associated ancillary works in the following Local Government Districts:

— EMN1 — Causeway Coast and Glens,

— EME1 — Belfast,

— EMS1 — Armagh, Banbridge and Craigavon,

— EMW1 — Mid Ulster, and

— EMW2 — Derry and Strabane.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Term contract have varying renewal dates.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The term of contract EMN1 (2019) — shall initially be 3 years and may be extended on any number of. occasions up to a maximum of 5 years at the sole discretion of the Employer. In the event the Employer is unable for any reason to award a new replacement contract the term may be extended for a further period or periods up to a maximum of 12 months.

II.2)Description
II.2.1)Title:

EMW1

Lot No: 3
II.2.2)Additional CPV code(s)
45230000
45220000
45000000
77310000
45110000
77340000
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

The Term contracts for Environmental Maintenance will include the following work activities: cleaning drainage systems, inspection of piped drainage systems, weed control, maintenance of grass areas, removal of fallen trees and other associated ancillary works in the following Local Government Districts:

— EMN1 — Causeway Coast and Glens,

— EME1 — Belfast,

— EMS1 — Armagh, Banbridge and Craigavon,

— EMW1 — Mid Ulster, and

— EMW2 — Derry and Strabane.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Term contract have varying renewal dates.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The term of contract EMW1 (2019) — shall initially be 3 years and may be extended on any number of occasions up to a maximum of 5 years at the sole discretion of the Employer. In the event the Employer is unable for any reason to award a new replacement contract the term may be extended for a further period or periods up to a maximum of 12 months.

II.2)Description
II.2.1)Title:

EME1

Lot No: 4
II.2.2)Additional CPV code(s)
45230000
45220000
45000000
77310000
45110000
77340000
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

The Term contracts for Environmental Maintenance will include the following work activities: cleaning drainage systems, inspection of piped drainage systems, weed control, maintenance of grass areas, removal of fallen trees and other associated ancillary works in the following Local Government Districts:

— EMN1 — Causeway Coast and Glens,

— EME1 — Belfast,

— EMS1 — Armagh, Banbridge and Craigavon,

— EMW1 — Mid Ulster, and

— EMW2 — Derry and Strabane.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 830 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The term of contract EME1 (2019) — shall initially be 3 years and may be extended on any number of occasions up to a maximum of 5 years at the sole discretion of the Employer. In the event the Employer is unable for any reason to award a new replacement contract the term may be extended for a further period or periods up to a maximum of 12 months.

II.2)Description
II.2.1)Title:

EMW2

Lot No: 5
II.2.2)Additional CPV code(s)
45230000
45220000
45000000
77310000
45110000
77340000
II.2.3)Place of performance
NUTS code: UKN0
II.2.4)Description of the procurement:

The Term contracts for Environmental Maintenance will include the following work activities: cleaning drainage systems, inspection of piped drainage systems, weed control, maintenance of grass areas, removal of fallen trees and other associated ancillary works in the following Local Government Districts:

— EMN1 — Causeway Coast and Glens,

— EME1 — Belfast,

— EMS1 — Armagh, Banbridge and Craigavon,

— EMW1 — Mid Ulster, and

— EMW2 — Derry and Strabane.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Term contract have varying renewal dates.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The term of contract EMW2(2019) — shall initially be 3 years and may be extended on any number of occasions up to a maximum of 5 years at the sole discretion of the Employer. In the event the Employer is unable for any reason to award a new replacement contract the term may be extended for a further period or periods up to a maximum of 12 months.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/11/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30/01/2019
IV.2.7)Conditions for opening of tenders
Date: 01/11/2018
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Term contracts have varying renewal dates.

VI.2)Information about electronic workflows
VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). The evaluation of submissions (PQQPs or TSPs) will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis stated in II.2.5). All documents will only be available on line through the eTendersNI portal.

1) If your company is not already registered on eTendersNI you may do so through the eTendersNI portal https://etendersni.gov.uk/ epps/home.do — select the “Register as a Supplier” link and follow the on screen instructions.

2) Expression of interest and access to tender documentation — You may “Express an Interest” in a project and access the Tender Documentation via the projects CfT Menu. If you require assistance or help to navigate the site please consult the online help, or contact the eTendersNI help desk. The documents may be downloaded up to the closing date and time for the submission. Submissions must be completed and returned to the Contracting Authority using the online eTendersNI portal, to arrive not later than the time and date as stated in IV.2.2). The Contracting. Authority is utilising an electronic tendering system to manage this procurement and to communicate with Economic Operators. Accordingly, it is intended that all communications with the Contracting Authority, including the accessing and submission of tender. responses, will be conducted via eTendersNI. As part of its contract management procedures, the Contracting Authority and their CoPE will use the protocol for managing poor supplier performance contained in Procurement Guidance Note PGN 01/12.

Contract Management:

Principles and Procedures:

https://www.finance-ni.gov.uk/publications/procurement-guidance-note-0112contractmanagementprinciples and procedures. The Protocol sets out a series of five escalating stages to enable Contracting Authorities and. their CoPEs to manage poor performance by suppliers. At Stage 4, as an alternative to terminating the contract, senior management in the Contracting Authority/CoPE can issue a Notice of Written Warning. At stage 5, as an alternative to terminating the contract, a notice of unsatisfactory. Performance can be issued to the economic operator. These notices remain current for the period of time stated in the protocol and an economic operator must declare, in subsequent procurement competitions, if it has received a current notice of written warning or a current notice of unsatisfactory performance within 3 years of the TSP Submission Deadline. If an economic operator has received more than 1 current Notice of Written Warning the Contracting Authority/CoPE, at its discretion, can. consider an economic operator’s exclusion from future procurement competitions, being undertaken on behalf of bodies covered by the Northern Ireland Public Procurement Policy, for a minimum period of 12 months. If an Economic Operator is subject to a Notice of Unsatisfactory. Performance the Contracting Authority/CoPE, at its discretion, can consider the Economic Operator’s exclusion from future procurement competitions, being undertaken on behalf of bodies covered by the Northern Ireland Public Procurement Policy, for a period of 3 years. A list of these bodies subject to Northern Ireland Public Procurement Policy can be viewed at: https://www.financeni.gov.uk/articles/listpublic-bodies-which-ni-public-procurement-policy-applies

VI.4)Procedures for review
VI.4.1)Review body
The High Court
The Royal Court of Justice, Chichester Street
Belfast
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
26/09/2018