Services - 430972-2019

13/09/2019    S177    Services - Prior information notice without call for competition - Not applicable 

United Kingdom-Liverpool: Storage and warehousing services

2019/S 177-430972

Prior information notice

This notice is for prior information only


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The Minister for the Cabinet Office acting through Crown Commercial Service
Postal address: 9th Floor, The Capital Building, Old Hall Street
Town: Liverpool
Postal code: L3 9PP
Country: United Kingdom
Contact person: RM6175 Records Management Mailbox
Telephone: +44 3450103503

Internet address(es):

Main address:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Other activity: Public Procurement

Section II: Object

II.1)Scope of the procurement

Records Information Management and Associated Services

Reference number: RM6175
II.1.2)Main CPV code
63120000 Storage and warehousing services
II.1.3)Type of contract
II.1.4)Short description:

Crown Commercial Service (CCS) acting as the authority intends to put in place a Pan Public Sector Agreement for the provision of multifunctional devices, managed print software, equipment and associated services to be utilised by central government departments and all other UK public sector bodies, including local authorities, health, police, fire and rescue, education establishments (including schools, colleges and other educational establishments), charities and third sector and devolved administrations.

CCS will be partnering with YPO to put this agreement in place.

Suppliers wishing to engage with the Authority to help shape this commercial vehicle should email quoting ‘RM6175 PIN Interest’ in the subject box.

II.1.5)Estimated total value
Value excluding VAT: 900 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes

Records Information Management and Associated Services

Lot No: 1
II.2.2)Additional CPV code(s)
48311100 Document management system
63121000 Storage and retrieval services
63121100 Storage services
64216200 Electronic information services
72312000 Data entry services
72312100 Data preparation services
72312200 Optical character recognition services
72313000 Data capture services
72512000 Document management services
79131000 Documentation services
79212000 Auditing services
79212200 Internal audit services
79311000 Survey services
79311200 Survey conduction services
79410000 Business and management consultancy services
79995100 Archiving services
79995200 Cataloguing services
79996100 Records management
79999100 Scanning services
92512000 Archive services
92512100 Archive destruction services
II.2.3)Place of performance
II.2.4)Description of the procurement:

Records information management and associated services:

The framework will be broken down into individual lots which will be finalised once customer and supplier engagement activity is completed. However, an indication of the types of services that will be requires include, but are not limited to:

— storage of active and inactive records,

— specialist records management services (cataloguing, listing, appraisal and selection, triage sensitivity review and file preparation services),

— scanning and data entry services,

— shredding, destruction and disposal services,

— patient record preparation services.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:

Section IV: Procedure

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

Crown Commercial Service in conjunction with its partners YPO intend to hold market engagement sessions during autumn 2019 with industry experts and suppliers interested in helping to shape the new agreement. If you are interest in attending and supporting the market engagement sessions please express your interest by emailing no later than midday on 30.9.2019. Further detail will be provided.

Your email must be titled RM6175 and clearly state: the name of your organisation, and contact details for the individual(s) who will be participating in the market engagement.

Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

The date in II.3) is the estimated date of publication, please refer to the CCS pipeline page for updates and monitor tenders electronic daily for the publication of the OJEU contract notice.

VI.5)Date of dispatch of this notice: