Services - 430973-2019

13/09/2019    S177    Services - Prior information notice without call for competition - Not applicable 

United Kingdom-Liverpool: Office machinery, equipment and supplies except computers, printers and furniture

2019/S 177-430973

Prior information notice

This notice is for prior information only


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The Minister for the Cabinet Office acting through Crown Commercial Service (CCS)
Postal address: 9th Floor, The Capital, Old Hall STreet
Town: Liverpool
Postal code: L3 9PP
Country: United Kingdom
Contact person: RM6174 MFD Mailbox
Telephone: +44 3450103503

Internet address(es):

Main address:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Other activity: Public Procurement

Section II: Object

II.1)Scope of the procurement

Multifunctional Devices, Managed Print Software, Equipment and Associated Services

Reference number: RM6174
II.1.2)Main CPV code
30100000 Office machinery, equipment and supplies except computers, printers and furniture
II.1.3)Type of contract
II.1.4)Short description:

Crown Commercial Service (CCS) acting as the authority intends to put in place a pan public sector agreement for the provision of multifunctional devices, managed print software, equipment and associated services to be utilised by central government departments and all other UK public sector bodies, including local authorities, health, police, fire and rescue, education establishments (including schools, colleges and other educational establishments), charities and third sector and devolved administrations.

CCS will be partnering with YPO and ESPO to put this agreement in place.

Suppliers wishing to engage with the authority to help shape this commercial vehicle should email quoting ‘RM6174 PIN Interest’ in the subject box.

II.1.5)Estimated total value
Value excluding VAT: 900 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes

Multifunctional Devices, Managed Print Software, Equipment and Associated Services

Lot No: 1
II.2.2)Additional CPV code(s)
30100000 Office machinery, equipment and supplies except computers, printers and furniture
30120000 Photocopying and offset printing equipment
30121000 Photocopying and thermocopying equipment
30121100 Photocopiers
30121200 Photocopying equipment
30121300 Reproduction equipment
30123000 Office and business machines
30125000 Parts and accessories of photocopying apparatus
30174000 Label making machines
30192400 Reprographic supplies
30232100 Printers and plotters
30232130 Colour graphics printers
48000000 Software package and information systems
48311100 Document management system
48613000 Electronic data management (EDM)
48773100 Print-spooling software package
48800000 Information systems and servers
50310000 Maintenance and repair of office machinery
50313000 Maintenance and repair of reprographic machinery
50313100 Photocopier repair services
50313200 Photocopier maintenance services
72212311 Document management software development services
72212772 Print utility software development services
72212780 System, storage and content management software development services
72220000 Systems and technical consultancy services
72221000 Business analysis consultancy services
72222100 Information systems or technology strategic review services
72222200 Information systems or technology planning services
72222300 Information technology services
72223000 Information technology requirements review services
72228000 Hardware integration consultancy services
72512000 Document management services
79212000 Auditing services
79212200 Internal audit services
79311000 Survey services
79311200 Survey conduction services
79410000 Business and management consultancy services
79520000 Reprographic services
79521000 Photocopying services
79800000 Printing and related services
79810000 Printing services
79811000 Digital printing services
79820000 Services related to printing
79821000 Print finishing services
79995100 Archiving services
II.2.3)Place of performance
II.2.4)Description of the procurement:

Multifunctional devices, managed print software, equipment and associated services.

The framework will be broken down into individual lots which will be finalised once customer and supplier engagement activity is completed. However, an indication of the types of services that will be requires include, but are not limited to:

— entry level print management software (including consumables),

— multifunctional devices, print management and software services (including consumables),

— managed print and content management audit and consultancy services (including consumables),

— GovPrint a cloud based managed print solution supporting a Software as a Service (SaaS),

— printing equipment and print production equipment,

— audits and consultancy services.

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:

Section IV: Procedure

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

Crown Commercial Service in conjunction with its partners YPO and ESPO intend to hold market engagement sessions during autumn 2019 with industry experts and suppliers interested in helping to shape the new agreement.

If you are interested in attending and supporting the market engagement sessions please express your interest by emailing no later than midday on 30.9.2019. Further details of the market engagement will only be provided to you directly once you have registered your organisation’s interest.

Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

The date in II.3) is the estimated date of publication, please refer to the CCS pipeline page for updates and monitor tenders electronic daily for the publication of the OJEU contract notice.

VI.5)Date of dispatch of this notice: