Services - 439390-2018

09/10/2018    S194    - - Services - Contract notice - Restricted procedure 

United Kingdom-London: Architectural, construction, engineering and inspection services

2018/S 194-439390

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Transport for London
55 Broadway
London
SW1H 0BD
United Kingdom
Contact person: Ms Shaheen Lodhi
E-mail: psfw2@tfl.gov.uk
NUTS code: UK

Internet address(es):

Main address: https://tfl.gov.uk

Address of the buyer profile: https://tfl.gov.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: Public Transport

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

PSF2/94200 — Professional Services Frameworks 2 — Commercial Services

Reference number: DN369200
II.1.2)Main CPV code
71000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The purpose of this procurement is to establish a Framework Agreement to procure Commercial services professional consultancy services (the Framework Agreement) for Transport for London (TfL), The Greater London Authority (GLA), and all 32 London borough councils and the City of London.

The suite of TfL Professional Services Frameworks are TfL's and its Group Companies' primary means of accessing engineering, planning and project management support and expertise from the external supply chain. In line with its Commercial Strategy, TfL continues to work within a Category Management approach for replacing the current suite of Frameworks. Fundamental to the success of the programme is ensuring that the intended users have access to the necessary technical and specialist skills and services to meet their requirements. The key strategic objectives of the new suite of Frameworks includes higher quality service provision, reduced costs and greater value for money.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

— Lot 1: Estimating and Cost Intelligence,

— Lot 2: Quantity Surveying,

— Lot 3: Procurement,

— Lot 4: Claims Analysis and Management.

The Contracting Authority reserves the right to award Lot 1 Estimating and cost intelligence before the other Lots are awarded on the framework.

The duration of the Framework Agreement will be 4 years. TfL reserve the right to extend by a further 12 months.

II.2)Description
II.2.1)Title:

Estimating and Cost Intelligence

Lot No: 1
II.2.2)Additional CPV code(s)
71242000
71244000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Greater London

II.2.4)Description of the procurement:

To Provide support on the following:

Workstream 1: Curation of Cost Intelligence.

Analyse TfL cost data, maintain the TfL cost intelligence database and inflation cost model, produce the TfL Estimating Books and tender price inflation indices, support and advise the TfL estimating and cost management teams

Workstream 2: Cost Intelligence Research and Development.

Deliver research and development projects supporting the TfL Cost Intelligence development programme including gathering and analysing internal and external cost data and benchmarks to update existing or develop new cost models, cost breakdown and feedback structures, templates and processes; produce reports and provide professional advice to enhance TfL’s cost intelligence.

Workstream 3: Estimate Review and Assurance.

Provide independent expert review of estimates produced by others; confirm compliance with TfL guidance, procedures and templates; report on application of estimating best practice and provide assurance of estimate robustness.

Workstream 4: Estimate Service Delivery.

Prepare robust estimates utilising best practice and complying with TfL guidance, procedures and templates; providing associated professional advice and support to TfL.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Quantity Surveying

Lot No: 2
II.2.2)Additional CPV code(s)
71324000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Greater London

II.2.4)Description of the procurement:

The purpose of Estimating is to provide an approximation of project time and cost targets. Cost Planning is defined to be the assessment of cost prior to the availability of knowledge of the elemental contents of a project. Benchmarking is a process used in management in which organisations evaluate various aspects of their processes at the strategic and operational level against current best practice. Life Cycle Costing is a technique to establish the total cost of ownership. It is a structured approach that addresses all the elements of this cost and can be used to produce a spend profile of the product or service over its anticipated life-span. Value management is a structured means of improving business decisions with the aim of maximising the overall performance of an organisation, increasing effectiveness and enhancing competitiveness. It is concerned with optimising the conceptual, technical and operational aspects of a project's deliverables. Value engineering utilises a series of proven techniques during the implementation phase of a project.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

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II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Procurement

Lot No: 3
II.2.2)Additional CPV code(s)
79418000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Greater London

II.2.4)Description of the procurement:

Supplier Engagement is a way of initiating engagement with suppliers. Strategic procurement services determines the high level principles, vision, mission and values and the creation of a specific or linked procurement strategy/ies and sourcing delivery method(s) for a significant procurement event. The context for supply of these services is multi-£bn mega-projects and/or major projects in the infrastructure and transport sectors to OJEU-compliant public sector best practice standards. Operational procurement services identifies sources and recommends the means of procuring and contracting for goods and services for a project.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Claims Analysis and Management

Lot No: 4
II.2.2)Additional CPV code(s)
79000000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Claims analysis and management is the analysis and management of contractor claims and the preparation and management of employer claims with respect to the contract on behalf of the internal client with the objective of settling contractually due sums and settling and resolving disputes. The overall aim is to minimise financial and legal risk to their client.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 239-496102
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/11/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The Contracting Authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.

If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.

Please note all Economic Operators are required to express their interest by registration on the E-tendering website as listed below. After registering you should look for the Opportunity “PSF294200 — Professional Services Frameworks — Commercial Services". Economic operators interested in being considered for this opportunity must express interest by means of completing the Standard Selection Questionnaire detailing their capabilities.

Transport for London (TfL) reserve the right not to consider expressions of interest received after the closing date/time or received by means other than the portal.

TfL reserves the right at any stage to reject or disqualify or revise the pre-qualified status of any Tenderer who:

1) Provides information or confirmations which later prove to be untrue or incorrect; and/or

2) Does not submit a tender in accordance with the requirements of this ITT or as directed by TfL during the procurement process; and/or

3) Fulfils any one or more of the criteria detailed in Regulation 57 of the Public Contracts Regulations 2015.

This procurement process is being conducted electronically on the e-Tendering portal ProContract from Proactis. The portal can be accessed via the following link:

(https://procontract.due-north.com)

Transport for London (TfL) is a complex organisation operating both as an executive agency of the Greater London Authority (GLA) under the direction of the Mayor of London and as provider of transport services.

The services may be provided to GLA/TfL and/or its subsidiaries and may also encompass London Regional Transport (LRT). TfL will be establishing a Framework Agreement for use by all London Boroughs (and any future successors to these organisations), City of London and the Greater London Authority and all its Functional Bodies.

Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific Contracting Authority.

The Contracting Authority and other contracting bodies utilising the framework reserve the right to use any electronic portal during the life of the agreement.

This procurement process is being conducted electronically on the e-Tendering portal ProContract from Proactis. The portal can be accessed via the following link:

(https://procontract.due-north.com)

Interested suppliers must express their interest as soon as possible via the portal to access and download all relevant procurement documents and submit a Standard Selection Questionnaire by the deadline stated in IV.2.2 Time Limit for receipt of tenders, requests to participate or expressions of interest.

If you experience any problems registering on or using the TfL ProContract portal, please contact the ProContract helpdesk directly, as soon as possible, by email to:

Mailto:ProContractSuppliers@ProActis.com

VI.4)Procedures for review
VI.4.1)Review body
HM Courts and Tribunal Service
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 207947000

Internet address: https://www.gov.uk/government/organisations/hm-courts-and-tribunals-service

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Transport for London
55 Broadway
London
SW1H 0BD
United Kingdom
E-mail: psfw2@tfl.gov.uk
VI.5)Date of dispatch of this notice:
05/10/2018