Services - 439593-2015

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15/12/2015    S242

United Kingdom-Caerphilly: Building and facilities management services

2015/S 242-439593

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: The Welsh Ministers (National Procurement Service)
Postal address: T'yr Afon, Bedwas Road
Town: Caerphilly
Postal code: CF83 8WT
Country: United Kingdom
For the attention of: Jonathan Morgan
Telephone: +44 3007900170

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
Public order and safety
Economic and financial affairs
Housing and community amenities
Social protection
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: The National Procurement Service is a pan public sector organisation which will deliver ‘All-Wales’ contracts and frameworks for any public sector organisations in Wales

Official name: Blaenau Gwent County Borough Council

Official name: Bridgend County Borough Council

Official name: Caerphilly County Borough Council

Official name: Cardiff Council

Official name: Carmarthenshire County Council

Official name: Ceredigion County Borough Council

Official name: Conwy County Borough Council

Official name: Denbighshire County Council

Official name: Flintshire County Council

Official name: Gwynedd Council

Official name: Isle of Anglesey County Council

Official name: Merthyr Tydfil County Borough Council

Official name: Monmouthshire County Council

Official name: Neath Port Talbot County Borough Council

Official name: Newport City Council

Official name: Pembrokeshire County Council

Official name: Powys County Council

Official name: Rhondda Cynon Taf County Borough Council

Official name: City and County of Swansea Council

Official name: Torfaen County Borough Council

Official name: Vale of Glamorgan Council

Official name: Wrexham County Borough Council

Official name: Aberystwyth University

Official name: Bangor University

Official name: Cardiff University

Official name: Cardiff Metropolitan University

Official name: Glyndwr University

Official name: Swansea University

Official name: Trinity St David University

Official name: University of South Wales

Official name: University of South Wales Registry

Official name: Dyfed-Powys Police

Official name: Gwent Police

Official name: South Wales Police

Official name: North Wales Police

Official name: Bridgend College

Official name: Cardiff and Vale College

Official name: Coleg Ceredigion

Official name: Coleg Gwent

Official name: Coleg Harlech

Official name: Grwp Llandrillo Menai

Official name: Coleg Morgannwg

Official name: Coleg Powys

Official name: Coleg Sir Gar

Official name: Deeside College

Official name: Gower College Swansea

Official name: Merthyr Tydfil College

Official name: Neath Port Talbot College

Official name: Pembrokeshire College

Official name: St Davids Catholic College

Official name: Yale College Wrexham

Official name: Ystrad Mynach College

Official name: Mid and West Wales Fire and Rescue Service

Official name: North Wales Fire and Rescue Service

Official name: South Wales Fire and Rescue Service

Official name: National Assembly for Wales

Official name: Welsh Government

Official name: Arts Council of Wales

Official name: Care Council for Wales

Official name: HEFCW

Official name: HEPCW

Official name: National Library for Wales

Official name: National Museum of Wales

Official name: Natural Resources Wales

Official name: Sport Wales

Official name: ABM University Health Baord

Official name: Aneurin Bevan Health Board

Official name: Betsi Cadwaladr University Health Board

Official name: Cardiff and Vale University Health Board

Official name: Cwm Taf Health Board

Official name: Hywel Dda University Health Board

Official name: Powys Teaching Health Board

Official name: Velindre NHS Trust

Official name: Welsh Ambulance Services NHS Trust

Official name: Public Health Wales

Official name: Pembrokeshire Coast National Park

Official name: Snowdonia National Park

Official name: Brecon Beacons National Park

Official name: Members of Welsh Council for Voluntary Action

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
NPS Framework for the Provision of Facilities Management Services Phase 2.
II.2)Type of contract and place of delivery or of performance
Service category No 1: Maintenance and repair services


II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
The National Procurement Service wishes to implement a suite of phased Frameworks covering Facilities Management Services required by the Welsh Public Sector. The first phase of Framework was for a Managed Service solution, while this second phase of framework will be for the direct supply of services including but not limited to the following:
— Mechanical Services;
— Fire Alarm and Equipment Maintenance;
— Security Services;
— Pest Control.
The phasing is to account for the various ways in which the Welsh Public Sector currently procures its Facilities Management Services.
Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at
Estimated cost excluding VAT:
Range: between 15 000 000 and 30 000 000 GBP


This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

79993000 Building and facilities management services, 79993100 Facilities management services, 50531100 Repair and maintenance services of boilers, 45259300 Heating-plant repair and maintenance work, 50882000 Repair and maintenance services of restaurant equipment, 50710000 Repair and maintenance services of electrical and mechanical building installations, 51100000 Installation services of electrical and mechanical equipment, 45350000 Mechanical installations, 50413200 Repair and maintenance services of firefighting equipment, 50531200 Gas appliance maintenance services, 50712000 Repair and maintenance services of mechanical building installations, 50720000 Repair and maintenance services of central heating, 50324200 Preventive maintenance services, 79710000 Security services, 90922000 Pest-control services

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
The purpose of this notice is to notify the market of this forthcoming proposed tender opportunity for the Provision of a Facilities Management Framework Phase 2 which is being conducted by the National Procurement Service for Wales (NPS). The NPS acts on behalf of the public sector in Wales to deliver value for money from the procurement of common and repetitive goods and services ‘once for Wales’.
The vision for the creation of the NPS was ‘to transform public procurement in Wales to world class collaboration, leading changes which improve public services and drive economic renewal through practical leadership and harnessing professional skills and technology to make a lasting and substantial step change in Welsh public sector procurement.’
The NPS was launched by Ministers on the 21.11.2013 and meets a Programme for Government commitment and addresses the recommendations of both ‘Buying Smarter in Tougher Times’ and the McClelland Review. The NPS is an independent organisation, ‘hosted’ by the Welsh Government and the contracting party will be the Welsh Ministers.
The NPS on behalf of the Welsh public sector wishes to establish a collaborative framework agreement for the Provision of a Facilities Management Framework. This Framework will be made available to use by all members of the NPS. The lotting structure of this Framework is to be confirmed.
The NPS will be engaging closely with potential bidders during the procurement process to create a suitable and cost-effective solution for its customers.
Suppliers should be aware that the NPS have a number of drivers in place to promote the principles of sustainable development including:
— Government of Wales Act 2006 — Section 79;
— Local Government Act 2000.
The NPS is striving to develop a vibrant Welsh economy capable of delivering strong and sustainable economic growth by providing opportunities for everyone in Wales. Sustainable Development means ensuring that our actions contribute in the round to social, economic, and environmental well-being now and in the future; improving the environment, building stronger communities, reducing social exclusion and poverty and encouraging the development of the economy.
The commitment to deliver ‘Community Benefit’ outcomes from our procurement activity is designed to ensure that wider social and economic issues are taken into account when spending public money. The intention is to achieve the very best value for money in the widest sense. Consequently, Community Benefit clauses will be considered as part of the proposed procurement as core or non-core or a combination of both to address socio-economic and/or environmental issues.

Further information will be provided once an OJEU Contract Notice is issued. Expressions of interest can be made to the following e-mail address: npsconstruction&

The NPS will not respond directly to expressions of interest but those wishing to express interest will be invited to a supplier awareness event.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
(WA Ref:38078).
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: