Supplies - 443259-2019

20/09/2019    S182    Supplies - Voluntary ex ante transparency notice - Negotiated procedure without a call for competition 

Denmark-Copenhagen: Fluorescent microscopes

2019/S 182-443259

Voluntary ex ante transparency notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: University of Copenhagen
Postal address: Nørregade 10
Town: Copenhagen K
NUTS code: DK DANMARK
Postal code: 1165
Country: Denmark
Contact person: Natasja Oxlund
E-mail: natasja.oxlund@adm.ku.dk

Internet address(es):

Main address: www.ku.dk

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Acquisition of a Olympus IXplore ScanR system

II.1.2)Main CPV code
38515200 Fluorescent microscopes
II.1.3)Type of contract
Supplies
II.1.4)Short description:

We intend to procure an Olympus IXplore High-Content Screening system for high-throughput microscopy. The product is intended for the protein imaging platform, a microscopy facility at CPR with approx. 100 users in the next 5 years. The platform already has 2 such microscopes, but these are chronically overbooked (11 h per workday per microscope) and the demand is rising steeply. A third microscope (with additional confocal imaging options) will help overcome this bottleneck.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 2 497 479.00 DKK
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: DK DANMARK
II.2.4)Description of the procurement:

We intend to procure an Olympus IXplore High-Content Screening system for high-throughput microscopy. The product is intended for the protein imaging platform, a microscopy facility at CPR with approx. 100 users in the next 5 years. The platform already has 2 such microscopes, but these are chronically overbooked (11 h per workday per microscope) and the demand is rising steeply. A third microscope (with additional confocal imaging options) will help overcome this bottleneck.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure without prior publication
  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • absence of competition for technical reasons
Explanation:

There are several technical reasons for this microscope which are only offered by this supplier:

1) The Olympus ScanR screening station is the only dedicated high-throughput microscope that uses a classic microscope stand with an eye-piece for visual inspection of the samples and a universal stage holder for highest flexibility of carrier formats (plates, dishes, slides, chambers). This is an essential requirement for imaging of a huge variety of different microscope samples in high-throughput mode and the possibility to inspect the samples by eye;

2) It is also the only dedicated high-throughput system with full flexibility for using custom templates to acquire images at multiple positions across the sample;

3) It is the only high-throughput microscope that can be upgraded with photobleaching laser control, a demand that could arise in the platform, when other microscopes are phased out;

4) Olympus is the only supplier of a new generation of ultra-thin objective lenses with high numerial aperture (X-line) for unprecedented flat-field imaging and chromatic aberration correction, which brings a cutting edge in image quality in confocal high-content imaging without immersion oil;

5) The Olympus ScanR system has integrated cytometry-like analysis tools for gating cell populations after image analysis and profiling of single cell responses. This is a key feature for all our applications on this type of microscope, as can be documented by several papers published by CPR using this function (quantitative image-based cytometry, QIBC).

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
04/09/2019
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: Olympus Danmark
Postal address: Tempovej 48-50
Town: Ballerup
NUTS code: DK DANMARK
Postal code: 2750
Country: Denmark
E-mail: allan.hemmingsen@olympus.dk
Telephone: +45 40706590
Fax: +45 44734801
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 2 497 479.00 DKK
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Danish Public Contracts Appeal Board
Postal address: Naevnenes Hus, Toldboden 2
Town: Viborg
Postal code: 8800
Country: Denmark
E-mail: nh@naevneneshus.dk
Telephone: +45 72405600

Internet address: www.klfu.dk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/09/2019