II.1.4)Short description:
The Fund’s current contract is due for renewal, therefore, the aim of this procurement exercise is to competitively tender these services providing an opportunity for the fund to ensure we are receiving value for money and a rationalised service more suited to our present needs.
The successful service provider will offer a range of multi-functional devices to meet the print, scanning and copying needs of the fund across its offices, of which there are 10 at present (Belfast, Birmingham, Cardiff, Exeter, Glasgow, Leeds, London, Manchester, Newcastle, Newtown) – specifications of each office has been further detailed below.
II.2.4)Description of the procurement:
The Fund’s current contract is due for renewal, therefore, the aim of this procurement exercise is to competitively tender these services providing an opportunity for the Fund to ensure we are receiving value for money and a rationalised service more suited to our present needs.
The successful service provider will offer a range of multi-functional devices to meet the print, scanning and copying needs of the fund across its offices, of which there are 10 at present (Belfast, Birmingham, Cardiff, Exeter, Glasgow, Leeds, London, Manchester, Newcastle, Newtown) – specifications of each office has been further detailed below.
II.2.5)Award criteriaQuality criterion - Name: Detail your approach to managing your own environmental footprint and corporate social responsibilities. / Weighting: 8
Quality criterion - Name: How will you ensure that services provided through this contract are compliant with the Big Lottery Fund’s Welsh Language scheme and the Welsh Language Act / Weighting: 8
Quality criterion - Name: Demonstrate that you are able to commit to the communication and accountability requirements in section 5.11 / Weighting: 8
Quality criterion - Name: Demonstrate how you will monitor quality and comply with the maintenance response times on an ongoing basis. / Weighting: 8
Quality criterion - Name: Demonstrate how you will meet high levels of customer service standards throughout this project implementation phase, particularly given the demanding time scales. / Weighting: 8
Quality criterion - Name: Detail your proposal for offering a pull printing solution / Weighting: 8
Quality criterion - Name: Demonstrate that your solution is compliant with the GDPR requirements. / Weighting: 8
Quality criterion - Name: Detail the device specification identifying where the minimum specification detailed in section 3.1.2 has been met and provide comments against the “nice-to-have” requirements. / Weighting: 8
Quality criterion - Name: Confirm that all devices are compatible with all grades of recycled paper, specifically the paper that the fund currently uses “Steinbass Evolution white 4.0 100 % recycled” / Weighting: 8
Quality criterion - Name: Detail how devices manage consumable and incorporate automatic ordering. / Weighting: 8
Cost criterion - Name: Tender with lowest cost for providing the service over the maximum 4 years duration will receive 100 % of the marks 20 marks. This will be evaluated on total cuml NET cost for the maximum term / Weighting: 20