Services - 445744-2019

23/09/2019    S183    - - Services - Contract notice - Open procedure 

United Kingdom-Glasgow: Construction consultancy services

2019/S 183-445744

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Scottish Police Authority
1 Pacific Quay, 2nd Floor
Glasgow
G51 1DZ
United Kingdom
E-mail: Charlotte.Reid@scotland.pnn.police.uk
NUTS code: UKM82

Internet address(es):

Main address: http://www.spa.police.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

PROC19/20-584 — Provision of Estates Professional Services (Framework Agreement)

Reference number: PROC19/20-584
II.1.2)Main CPV code
71530000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Scottish Police Authority (known as the ‘the Authority’) is seeking to create a multi-supplier/multi-lot framework agreement for the provision of Estates Professional Services.

The authority are responsible for the upkeep and maintenance of approximately five hundred and eighty (580) properties and facilities, throughout the whole geographical area of Scotland.

This framework agreement will be used to assist with, or take responsibility for, the design, costing or implementation of a wide variety of projects under the direction of the Estates team. The framework agreement will cover the full geographical areas of Scotland.

This framework agreement shall be divided into seven (7) individual lots, a maximum of four (4) contractors shall be appointed to each lot. Tenderers are invited to bid for one (1), multiple or all lots, however part lots will not be considered.

II.1.5)Estimated total value
Value excluding VAT: 980 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Lot 2: Civil and Structural Engineering

Lot No: 2
II.2.2)Additional CPV code(s)
71311000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Police Scotland, 2 French Street, Dalmarnock, Glasgow, G40 4EH.

II.2.4)Description of the procurement:

Lot 2: Civil and Structural Engineering

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 73 500.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract duration 2 years (+1 year) (+1 year).

Contract shall be renewed in 2 years or 4 years if optional extensions are activated.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 3: Architectural Services

Lot No: 3
II.2.2)Additional CPV code(s)
71200000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Police Scotland, 2 French Street, Dalmarnock, Glasgow, G40 4EH.

II.2.4)Description of the procurement:

Lot 3: Architectural Services

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 112 500.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract duration 2 years (+1 year) (+1 year).

Contract shall be renewed in 2 years or 4 years if optional extensions are activated.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 4: Quantity Surveying Services

Lot No: 4
II.2.2)Additional CPV code(s)
71324000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Police Scotland, 2 French Street, Dalmarnock, Glasgow, G40 4EH.

II.2.4)Description of the procurement:

Lot 4: Quantity Surveying Services

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 220 500.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract duration 2 years (+1 year) (+1 year).

Contract shall be renewed in 2 years or 4 years if optional extensions are activated.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 5: Project Management Services

Lot No: 5
II.2.2)Additional CPV code(s)
72224000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Police Scotland, 2 French Street, Dalmarnock, Glasgow, G40 4EH.

II.2.4)Description of the procurement:

Lot 5: Project Management Services

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 196 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract duration 2 years (+1 year) (+1 year).

Contract shall be renewed in 2 years or 4 years if optional extensions are activated.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 6: Building Surveying Services

Lot No: 6
II.2.2)Additional CPV code(s)
71315300
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Police Scotland, 2 French Street, Dalmarnock, Glasgow, G40 4EH.

II.2.4)Description of the procurement:

Lot 6: Building Surveying Services

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 73 500.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract duration 2 years (+1 year) (+1 year).

Contract shall be renewed in 2 years or 4 years if optional extensions are activated.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 7: Fire Safety Engineering Services

Lot No: 7
II.2.2)Additional CPV code(s)
35110000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Police Scotland, 2 French Street, Dalmarnock, Glasgow, G40 4EH.

II.2.4)Description of the procurement:

Lot 7: Fire Safety Engineering Services

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quaity / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 49 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract duration 2 years (+1 year) (+1 year).

Contract shall be renewed in 2 years or 4 years if optional extensions are activated.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 1: Mechanical and Electrical Engineering

Lot No: 1
II.2.2)Additional CPV code(s)
71333000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Police Scotland, 2 French Street, Dalmarnock, Glasgow, G40 4EH.

II.2.4)Description of the procurement:

Lot 1: Mechanical and Electrical Engineering

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 245 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract duration 2 years (+1 year) (+1 year).

Contract shall be renewed in 2 years or 4 years if optional extensions are activated.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

ESPD Question 4A.1 trade registers:

It is a requirement of this tender that if the tenderer is UK based they must hold a valid registration with Companies House. Where the tenderer is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. Tenderers within the UK must confirm if they are registered under Companies House within this question, if the tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

ESPD Question 4A.2 authorisation/membership:

Where it is required, within a tenderer’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Tenderers must confirm if they hold the following authorisation or memberships (this varies depending on each individual lot).

Lot 1: mechanical and electrical engineering:

— Chartered institute of building services engineers (CIBSE) or Association of consulting engineers (ACE) or Institute of engineering and technology (IET), or

— Energy Institute (EI).

Lot 2: civil and structural engineering:

— Institute of Civil Engineers (ICE) or Association of Consulting Engineers (ACE), or

— Institute of Structural Engineers (IStructE).

Lot 3: architectural services:

— Royal Incorporation of British Architects (RIBA).

Lot 4: quantity surveying services:

— Royal Institution of Chartered Surveyors (RICS).

Lot 5: project management services:

— Association for Project Management (APM) or Institute of Civil Engineers (ICE), or

— Chartered Institute of Building (CIOB) or Royal Institution of Chartered Surveyors (RICS).

Lot 6: building surveying services:

— Royal Institution of Chartered Surveyors (RICS).

Lot 7: fire safety engineering services:

— Institution of Fire Engineers (IFE).

III.1.2)Economic and financial standing
List and brief description of selection criteria:

It is a requirement of this framework that tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded framework, indicated below:

ESPD Question 4B5 insurances:

— employers (compulsory) liability insurance = 10 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current employers liability insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies,

— public liability insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current public liability insurance certificate,

— professional indemnity insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current professional indemnity insurance certificate.

Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.

ESPD Question 4B6 financial standing:

The authority will access a credit safe report for a tenderers organisation and use the information contained within to assist with the assessment of the tenderer’s economic and financial standing. Tenders are asked to provide their company number within the ESPD to allow the authority to access a credit safe report.

Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.

If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you from this contract. It is the contractor’s responsibility to ensure that the information held by credit safe is accurate and up to date.

For the avoidance of doubt, the SPA will request a report from credit safe following the closing date for the receipt of the tenders to ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start companies/sole traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references, etc.

Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by credit safe and it is your responsibility to ensure that the information held by credit safe is accurate and up to date — failure to do so will result in rejection of your submission.

Important note: This requirement is not applicable to sole traders/charities. Sole traders/charities may be required to provide a bankers reference if successful.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Tenderer's will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents.

The below requirements will be requested during the tender process:

ESPD Question 4C.1.2 technical and professional ability:

Tenderers will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the provision of estates professional services.

Two (2) examples of the provisions of services specifically relating to the services required under this contract for each applicable lot that the tenderer is bidding for will be required and must be from the last three (3) years.

If tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.

Guidance:

The authority will use the information you provide to evaluate whether your organisation; consortium members and/or named subcontractors have the relevant professional and technical skills required for this procurement exercise.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

During the period of the framework agreement, the contractor shall monitor and measure their performance against the key performance indicators (KPIs) detailed below:

— quality: category weight (30 %),

— contract outcome: sub-weighting: 80 %,

— continual improvement and innovation: sub-weighting: 20 %,

— cost — category weight (20 %),

— invoice accuracy: sub-weighting: 100 %,

— service — category weight (40 %),

— complaints: sub-weighting: 30 %,

— communication: sub-weighting: 30 %,

— management information: sub-weighting: 20 %,

— accuracy: sub-weighting: 20 %,

— sustainability: category weight (10 %),

— sustainability: sub-weighting — 50 %,

— community benefits: sub-weighting — 50 %.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 28
In the case of framework agreements, provide justification for any duration exceeding 4 years:

N/A Contract Duration 2 Years (+1 year)(+1year)

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 22/04/2020
IV.2.7)Conditions for opening of tenders
Date: 25/10/2019
Local time: 12:00
Place:

Police Scotland, 2 French Street, Dalmarnock, Glasgow, G40 4EH.

Information about authorised persons and opening procedure:

Via Public Contract Scotland Tender.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Contract duration 2 years (+1 year) (+1 year).

Framework shall renewed in 2 years or 4 years if optional extensions are activated.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Due to character limit on Public Contract Scotland, please refer to contract notice requirements document which can be found within the attachment area of Public Contract Scotland Tender for the following requirements:

Vetting:

— ESPD Question 4D.1 quality assurance/health and safety requirements,

— ESPD Question 4D.2 environmental management standards requirements,

— assessment of employment status,

— living wage,

— equality and diversity,

— declaration of non-involvement in serious organised crime,

— subcontractor detail,

— data protection.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 13283

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as:

— targeted recruitment and training (providing employment and training opportunities/apprenticeships),

— SME and social enterprise development,

— community engagement.

As part of your response to the quality criteria, tenderers are requested to provide an outline of all community benefits you can offer for this contract.

(SC Ref:598287)

VI.4)Procedures for review
VI.4.1)Review body
Scottish Police Authority
1 Pacific Quay, 2nd Floor
Glasgow
G51 1DZ
United Kingdom
Telephone: +44 1786895000

Internet address: http://www.spa.police.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/09/2019