United Kingdom-Glasgow: Construction consultancy services
Section I: Contracting authority
Main address: http://www.spa.police.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762
Section II: Object
PROC19/20-584 — Provision of Estates Professional Services (Framework Agreement)
The Scottish Police Authority (known as the ‘the Authority’) is seeking to create a multi-supplier/multi-lot framework agreement for the provision of Estates Professional Services.
The authority are responsible for the upkeep and maintenance of approximately five hundred and eighty (580) properties and facilities, throughout the whole geographical area of Scotland.
This framework agreement will be used to assist with, or take responsibility for, the design, costing or implementation of a wide variety of projects under the direction of the Estates team. The framework agreement will cover the full geographical areas of Scotland.
This framework agreement shall be divided into seven (7) individual lots, a maximum of four (4) contractors shall be appointed to each lot. Tenderers are invited to bid for one (1), multiple or all lots, however part lots will not be considered.
Lot 2: Civil and Structural Engineering
Police Scotland, 2 French Street, Dalmarnock, Glasgow, G40 4EH.
Contract duration 2 years (+1 year) (+1 year).
Contract shall be renewed in 2 years or 4 years if optional extensions are activated.
Lot 3: Architectural Services
Lot 4: Quantity Surveying Services
Lot 5: Project Management Services
Lot 6: Building Surveying Services
Lot 7: Fire Safety Engineering Services
Lot 1: Mechanical and Electrical Engineering
Section III: Legal, economic, financial and technical information
ESPD Question 4A.1 trade registers:
It is a requirement of this tender that if the tenderer is UK based they must hold a valid registration with Companies House. Where the tenderer is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. Tenderers within the UK must confirm if they are registered under Companies House within this question, if the tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
ESPD Question 4A.2 authorisation/membership:
Where it is required, within a tenderer’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Tenderers must confirm if they hold the following authorisation or memberships (this varies depending on each individual lot).
Lot 1: mechanical and electrical engineering:
— Chartered institute of building services engineers (CIBSE) or Association of consulting engineers (ACE) or Institute of engineering and technology (IET), or
— Energy Institute (EI).
Lot 2: civil and structural engineering:
— Institute of Civil Engineers (ICE) or Association of Consulting Engineers (ACE), or
— Institute of Structural Engineers (IStructE).
Lot 3: architectural services:
— Royal Incorporation of British Architects (RIBA).
Lot 4: quantity surveying services:
— Royal Institution of Chartered Surveyors (RICS).
Lot 5: project management services:
— Association for Project Management (APM) or Institute of Civil Engineers (ICE), or
— Chartered Institute of Building (CIOB) or Royal Institution of Chartered Surveyors (RICS).
Lot 6: building surveying services:
Lot 7: fire safety engineering services:
— Institution of Fire Engineers (IFE).
It is a requirement of this framework that tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded framework, indicated below:
ESPD Question 4B5 insurances:
— employers (compulsory) liability insurance = 10 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current employers liability insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies,
— public liability insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current public liability insurance certificate,
— professional indemnity insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current professional indemnity insurance certificate.
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.
ESPD Question 4B6 financial standing:
The authority will access a credit safe report for a tenderers organisation and use the information contained within to assist with the assessment of the tenderer’s economic and financial standing. Tenders are asked to provide their company number within the ESPD to allow the authority to access a credit safe report.
Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.
If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you from this contract. It is the contractor’s responsibility to ensure that the information held by credit safe is accurate and up to date.
For the avoidance of doubt, the SPA will request a report from credit safe following the closing date for the receipt of the tenders to ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start companies/sole traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references, etc.
Tenderers should be aware that any outstanding County Court Judgements will have a detrimental effect on the rating held by credit safe and it is your responsibility to ensure that the information held by credit safe is accurate and up to date — failure to do so will result in rejection of your submission.
Important note: This requirement is not applicable to sole traders/charities. Sole traders/charities may be required to provide a bankers reference if successful.
Tenderer's will be required to provide evidence of having the necessary capacity and capability to deliver the requirements stated within the tender documents.
The below requirements will be requested during the tender process:
ESPD Question 4C.1.2 technical and professional ability:
Tenderers will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the provision of estates professional services.
Two (2) examples of the provisions of services specifically relating to the services required under this contract for each applicable lot that the tenderer is bidding for will be required and must be from the last three (3) years.
If tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.
The authority will use the information you provide to evaluate whether your organisation; consortium members and/or named subcontractors have the relevant professional and technical skills required for this procurement exercise.
During the period of the framework agreement, the contractor shall monitor and measure their performance against the key performance indicators (KPIs) detailed below:
— quality: category weight (30 %),
— contract outcome: sub-weighting: 80 %,
— continual improvement and innovation: sub-weighting: 20 %,
— cost — category weight (20 %),
— invoice accuracy: sub-weighting: 100 %,
— service — category weight (40 %),
— complaints: sub-weighting: 30 %,
— communication: sub-weighting: 30 %,
— management information: sub-weighting: 20 %,
— accuracy: sub-weighting: 20 %,
— sustainability: category weight (10 %),
— sustainability: sub-weighting — 50 %,
— community benefits: sub-weighting — 50 %.
Section IV: Procedure
N/A Contract Duration 2 Years (+1 year)(+1year)
Via Public Contract Scotland Tender.
Section VI: Complementary information
Framework shall renewed in 2 years or 4 years if optional extensions are activated.
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Due to character limit on Public Contract Scotland, please refer to contract notice requirements document which can be found within the attachment area of Public Contract Scotland Tender for the following requirements:
— ESPD Question 4D.1 quality assurance/health and safety requirements,
— ESPD Question 4D.2 environmental management standards requirements,
— assessment of employment status,
— living wage,
— equality and diversity,
— declaration of non-involvement in serious organised crime,
— subcontractor detail,
— data protection.
The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 13283
For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as:
— targeted recruitment and training (providing employment and training opportunities/apprenticeships),
— SME and social enterprise development,
— community engagement.
As part of your response to the quality criteria, tenderers are requested to provide an outline of all community benefits you can offer for this contract.
Internet address: http://www.spa.police.uk