Services - 446818-2016

20/12/2016    S245    Council of the European Union - Services - Contract notice - Open procedure 

Belgium-Brussels: UCA 16/076 — Business continuity planning (BCP) consultancy services

2016/S 245-446818

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Council of the European Union, General Secretariat
Postal address: rue de la Loi 175
Town: Brussels
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Postal code: 1048
Country: Belgium
Contact person: Procurement Coordination Unit, Office JL 10 70 KL
E-mail: tendering@consilium.europa.eu
Telephone: +32 22818062
Fax: +32 22800262

Internet address(es):

Main address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2077

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2077
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

UCA 16/076 — Business continuity planning (BCP) consultancy services.

Reference number: UCA 16/076.
II.1.2)Main CPV code
79410000 Business and management consultancy services
II.1.3)Type of contract
Services
II.1.4)Short description:

The basic project which is the subject of the contract is described as follows:

The General Secretariat of the Council of the EU has been carrying out and implementing business continuity planning (BCP) activities for a number of years and is looking to appoint BCP consultants to support it in a variety of BCP tasks based on international standard ISO 22301, such as, indicatively: optimisation of business continuity management strategy and plans, business impact analysis, table-top exercises, assistance during real crises, awareness raising, training, and assistance with any other activity relating to business continuity, as required.

II.1.5)Estimated total value
Value excluding VAT: 1.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79430000 Crisis management services
II.2.3)Place of performance
NUTS code: BE1 RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
II.2.4)Description of the procurement:

The General Secretariat of the Council of the EU has been carrying out and implementing business continuity planning (BCP) activities for a number of years and is looking to appoint BCP consultants to support it in a variety of BCP tasks based on international standard ISO 22301, such as, indicatively: optimisation of business continuity management strategy and plans, business impact analysis, table-top exercises, assistance during real crises, awareness raising, training, and assistance with any other activity relating to business continuity, as required.

The contract is intended to provide for BCP consultancy and support assignments totalling up to — indicatively — 50 working days per year, on the assumption that half of these days would be executed at the Secretariat's premises in Brussels (‘on site’) and half from the consultant's premises (‘off site’, i.e. no travel required).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

After an initial period of 2 years, the contract may be renewed for 2 periods of 1 year each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The General Secretariat of the Council does not publish the estimated monetary value of its contracts. The estimated volume of services/supplies is set out in the tender specifications.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The tenderer must appoint at least 3 business continuity consultants, each one with a minimum certification of BCI (http://www.thebci.org) at the level of MBCI, or ISO 22301 lead implementer or lead auditor, or equivalent. The tenderer may be asked to provide for each of these consultants a short CV and proof of minimum certification.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The tenderer must have specific turnover in the domain of BCP consultancy services.

Minimum level(s) of standards possibly required:

For each of the last 3 financial years, the tenderer must have specific turnover of a minimum of 100 000 EUR per year (in the domain of BCP consultancy services). The tenderer may be asked to provide relevant proof.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The tenderer must have specific experience in the domain of BCP consultancy services.

Minimum level(s) of standards possibly required:

The tenderer must have completed (alone, in groupings/consortia, or as subcontractor) over the past 5 years at least 3 important assignments, each one for a different client, in the business continuity planning (BCP) domain (‘important assignment’ defined in this context as comprising 30 man-days of work or more). The tenderer may be asked to provide a certificate from each of the 3 clients with details of the services, man-days, dates and results of these assignments.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The tenderer's proposed staff must have the capacity to work fluently in English at level C2 of the common European framework of reference for languages.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/02/2017
Local time: 16:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, French
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 16/02/2017
Local time: 15:30
Place:

General Secretariat of the Council of the EU, Justus Lipsius building, Brussels, BELGIUM.

Information about authorised persons and opening procedure:

The opening of offers may have to be rescheduled at short notice in case of unforeseen events taking place in or around the General Secretariat's premises on the planned date for the opening of offers.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

For a period of 3 years after the conclusion of the initial contract, the Secretariat may use a negotiated procedure with the economic operator awarded this contract, without prior publication of a contract notice for new services consisting in the repetition of similar services provided that these services conform to the basic project described in II.1.4.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff an appeal has to be lodged with the General Court. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

Time limits are extended on account of distance by a fixed period of 10 days regardless of the place of establishment or habitual residence of the person concerned.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Council of the European Union, secrétariat général — DGA4 — unité de coordination des acquisitions
Postal address: rue de la Loi 175
Town: Bruxelles
Postal code: 1048
Country: Belgium
E-mail: tendering@consilium.europa.eu
Telephone: +32 22818062
Fax: +32 22800262

Internet address: http://www.consilium.europa.eu/en/general-secretariat/public-procurement/

VI.5)Date of dispatch of this notice:
08/12/2016