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Belgium-Brussels: UCA 16/076 — Business continuity planning (BCP) consultancy services
Section I: Contracting authority
Section II: Object
UCA 16/076 — Business continuity planning (BCP) consultancy services.
The basic project which is the subject of the contract is described as follows:
The General Secretariat of the Council of the EU has been carrying out and implementing business continuity planning (BCP) activities for a number of years and is looking to appoint BCP consultants to support it in a variety of BCP tasks based on international standard ISO 22301, such as, indicatively: optimisation of business continuity management strategy and plans, business impact analysis, table-top exercises, assistance during real crises, awareness raising, training, and assistance with any other activity relating to business continuity, as required.
The contract is intended to provide for BCP consultancy and support assignments totalling up to — indicatively — 50 working days per year, on the assumption that half of these days would be executed at the Secretariat's premises in Brussels (‘on site’) and half from the consultant's premises (‘off site’, i.e. no travel required).
After an initial period of 2 years, the contract may be renewed for 2 periods of 1 year each.
The General Secretariat of the Council does not publish the estimated monetary value of its contracts. The estimated volume of services/supplies is set out in the tender specifications.
Section III: Legal, economic, financial and technical information
The tenderer must appoint at least 3 business continuity consultants, each one with a minimum certification of BCI (http://www.thebci.org) at the level of MBCI, or ISO 22301 lead implementer or lead auditor, or equivalent. The tenderer may be asked to provide for each of these consultants a short CV and proof of minimum certification.
The tenderer must have specific turnover in the domain of BCP consultancy services.
For each of the last 3 financial years, the tenderer must have specific turnover of a minimum of 100 000 EUR per year (in the domain of BCP consultancy services). The tenderer may be asked to provide relevant proof.
The tenderer must have specific experience in the domain of BCP consultancy services.
The tenderer must have completed (alone, in groupings/consortia, or as subcontractor) over the past 5 years at least 3 important assignments, each one for a different client, in the business continuity planning (BCP) domain (‘important assignment’ defined in this context as comprising 30 man-days of work or more). The tenderer may be asked to provide a certificate from each of the 3 clients with details of the services, man-days, dates and results of these assignments.
The tenderer's proposed staff must have the capacity to work fluently in English at level C2 of the common European framework of reference for languages.
Section IV: Procedure
General Secretariat of the Council of the EU, Justus Lipsius building, Brussels, BELGIUM.
The opening of offers may have to be rescheduled at short notice in case of unforeseen events taking place in or around the General Secretariat's premises on the planned date for the opening of offers.
Section VI: Complementary information
For a period of 3 years after the conclusion of the initial contract, the Secretariat may use a negotiated procedure with the economic operator awarded this contract, without prior publication of a contract notice for new services consisting in the repetition of similar services provided that these services conform to the basic project described in II.1.4.
Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff an appeal has to be lodged with the General Court. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
Time limits are extended on account of distance by a fixed period of 10 days regardless of the place of establishment or habitual residence of the person concerned.