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United Kingdom-Carmarthen: Tree-cutting services
Section I: Contracting authority
Section II: Object
The Supply of Arboricultural Works on Trees Affected by Ash Dieback and Other Health Related Issues (DPS)
Carmarthenshire County Council is looking to establish a Dynamic Purchasing System (DPS) for the supply of services relating to Ash Dieback and other tree felling works. Contractors will be required to be suitably qualified and experienced to undertake works primarily associated with Highways, however the DPS will also provide for Ash Dieback and other tree felling works on housing sites, industrial estates, school and other sites located and owned within Carmarthenshire. Additionally, there may be the requirement for works to be undertaken on private land at the Council’s request and emergency tree felling works. The DPS will be operated on a fully electronic basis and is open to new entrants throughout its term who meet the minimum criteria specified in the tender documents.
Carmarthenshire County Council (‘the Council’) is seeking suitably qualified and experienced Contractors to undertake Ash Dieback and other tree felling works within a Dynamic Purchasing System (‘DPS’). At this stage, the Council is considering an initial period of 4 years which includes the option to extend in 1 year periods for a further period of up to 4 years or until the agreement is no longer fit for purpose.
Carmarthenshire County Council has the second largest length of highways network in Wales, covering 3,500 km of public highway, with 110 schools, some of which contain an extensive number of trees. Also maintained are parks, playgrounds and open spaces. We also maintain land on housing estates and social services establishments, Council owned buildings and leisure centres.
The proposed DPS will predominately deal with the removal of Trees infected with Hymenoscyphus fraxineus (Ash Dieback). A survey undertaken in 2019 of the A and B roads in the County identified trees for removal as they are showing more than 50 % dieback of the crown. Recent school surveys have highlighted sites that need trees removing. Trees showing at least 50 % dieback of the crown during our surveys have been tagged with orange ribbon or marked with orange spray paint. Diseased trees within the highway verge will be removed by the County Council. The authority will also liaise with private landowners and will be offering our services to take down trees adjacent the highway provided they agree to pay the costs for felling and provided it does not impact on the overall programme. Contractors will be asked to identify separate costs where an opportunity exists to work with private landowners.
12-month rolling period after the initial 4 years for a further period of up to 4 years.
There is no limit on the number of bidders that may join the DPS.
A Dynamic Purchasing System (DPS) is a two-stage process. In the initial setup stage, all Bidders who meet the selection criteria and are not excluded will be admitted to the DPS. There is no limit on the number of bidders that may join a DPS. Individual contracts are awarded during the second stage. In this stage, the Council invites all suppliers on the DPS to bid for the specific contract.
Section III: Legal, economic, financial and technical information
All conditions are listed within the tender documentation.
As set out within the tender documentation.
Section IV: Procedure
Section VI: Complementary information
Live tender webinar – Dynamic Purchasing System Ash Dieback, Carmarthenshire County Council.
Business Wales will be delivering a tender specific workshop that will offer support and guidance in developing your skills and knowledge to tender for the Dynamic Purchasing system for Ash Dieback
The workshop will include:
— navigation of Sell2Wales;
— navigation of etenderwales website;
— highlighting buyer requirements;
— guidance on creating high quality responses;
— understanding evaluation model.
Details of the time and date are provided in the tender documents.
To book your place on this webinar please contact Business Wales on 01267 233 749 or e-mail firstname.lastname@example.org. This webinar will be presented using the Zoom platform. On receipt of your booking we will provide you with the link to the webinar.
Etenderwales Portal: to assist you in locating these opportunities on eTenderWales Procurement System, the project code is: project_45172. The initial PQQ application deadline is 21 October 2020.
This DPS application is comprised of one main Pre-qualification questionnaire (PQQ) under project_45172.
All DPS documents such as the specification, terms and conditions, instructions to bidders etc. are all contained within project_45172.
Please also ensure you check the attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the application pack.
To express an interest in this DPS register your company on the eSourcing Portal: www.etenderwales.bravosolution.co.uk.
If you require any further assistance use the online help, or the BravoSolution helpdesk which is available Monday-Friday (8 a.m.-6 p.m.) on:
— email: email@example.com
— phone: 0800 368 4850/fax 020 7080 0480.
Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=103714
The buyer considers that this contract is suitable for consortia.