Works - 44866-2019

30/01/2019    S21    European Court of Auditors - Works - Contract award notice - Open procedure 

Luxembourg-Luxembourg: Maintenance of installations and electrical, HVAC and sanitary works in the buildings of the European Court of Auditors

2019/S 021-044866

Contract award notice

Results of the procurement procedure

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Court of Auditors
Postal address: 12, rue Alcide De Gasperi
Town: Luxembourg
NUTS code: LU
Postal code: L-1615
Country: Luxembourg
Contact person: Service des appels d'offres et contrats
E-mail: eca-procurement.service@eca.europa.eu
Telephone: +352 4398-47611
Fax: +352 4398-46667

Internet address(es):

Main address: http://www.eca.europa.eu

I.2)Information about joint procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Maintenance of installations and electrical, HVAC and sanitary works in the buildings of the European Court of Auditors

Reference number: AO 675
II.1.2)Main CPV code
45300000
II.1.3)Type of contract
Works
II.1.4)Short description:

The aim of this invitation to tender procedure is to select a contractor who will ensure the provision of maintenance for the technical installations of the European Court of Auditors, and to undertake electrical, HVAC and sanitary works.

The contract is divided into two separate lots:

— lot 1: maintenance of the electrical and security installations and electrical works in the buildings of the Court of Auditors,

— lot 2: maintenance of the HVAC and sanitary installations and HVAC and sanitary works in the buildings of the Court of Auditors.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 9 585 450.19 EUR
II.2)Description
II.2.1)Title:

Maintenance of the installations and electrical works

Lot No: 1
II.2.2)Additional CPV code(s)
50711000
45310000
31000000
II.2.3)Place of performance
NUTS code: LU
Main site or place of performance:

12, rue Alcide de Gasperi à L-1615 Luxembourg — Kirchberg, LUXEMBOURG

II.2.4)Description of the procurement:

The maintenance services covered by this contract are as follows:

— all preventive maintenance operations,

— all corrective maintenance operations,

— all ducting services,

— all assistance services for environmental management,

— assistance during periodic inspections undertaken by the approved body.

These services are to be performed throughout the duration of the contract according to the needs of the Court.

The electrical works, which do not amount to interventions covered by maintenance services, and which may be necessary during the contract, concern in particular minor modifications and / or refurbishment or renovation projects, or the monitoring of works undertaken by a third party company. Small modifications can be made throughout the life of the contract depending on the needs of the Court, while refurbishment or renovation projects are more complex operations requiring the intervention of several companies. Each of these projects will only be performed once during the contract.

The list of main installations concerned for the contract is set out in Annex 2A. Their technical and quantitative description is given for information purposes only. This list is non-exhaustive and should, if necessary, be completed by the contractor. All installations are presumed to be in good working order. All ancillary equipment, installations and accessories are considered to be an integral part of the installations.

The Court has drawn up a provisional and non-exhaustive list of services and supplies that could be requested by the Court, either as part of the corrective maintenance or as part of the works related to this contract (Annex 2C). This does not constitute a commitment by the Court to undertake these services / works, and the list is likely to evolve over time and according to needs.

II.2.5)Award criteria
Price
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Budget of the European Union

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Maintenance of the installations and HVAC and sanitary works

Lot No: 2
II.2.2)Additional CPV code(s)
50720000
50730000
45330000
II.2.3)Place of performance
NUTS code: LU
Main site or place of performance:

12, rue Alcide de Gasperi à L-1615 Luxembourg — Kirchberg, LUXEMBOURG

II.2.4)Description of the procurement:

The maintenance services covered by this contract are as follows:

— all preventive maintenance operations,

— all corrective maintenance operations,

— all ducting services,

— all assistance services for environmental management,

— assistance during periodic inspections undertaken by the approved body.

These services are to be performed throughout the duration of the contract according to the needs of the Court.

The HVAC and sanitary works, which do not amount to interventions covered by maintenance services, and which may be necessary during the contract, concern in particular minor modifications and/or refurbishment or renovation projects, or the monitoring of works undertaken by a third party company. Small modifications can be made throughout the life of the contract depending on the needs of the Court, while refurbishment or renovation projects are more complex operations requiring the intervention of several companies. Each of these projects will only be performed once during the contract.

The list of main installations concerned for the contract is set out in Annex 2A. Their technical and quantitative description is given for information purposes only. This list is non-exhaustive and should, if necessary, be completed by the contractor. All installations are presumed to be in good working order. All ancillary equipment, installations and accessories are considered to be an integral part of the installations.

The Court has drawn up a provisional and non-exhaustive list of services and supplies that could be requested by the Court, either as part of the corrective maintenance or as part of the works related to this contract (Annex 2C). This does not constitute a commitment by the Court to undertake these services / works, and the list is likely to evolve over time and according to needs.

II.2.5)Award criteria
Price
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Budget of the European Union

II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 205-467118
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: SG2 675 Lot 1
Lot No: 1
Title:

Maintenance of the installations and electrical works

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
14/01/2019
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Socom SA
Postal address: 10, rue du Commerce
Town: Foetz
NUTS code: LU
Postal code: L-3895
Country: Luxembourg
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 5 000 000.00 EUR
Total value of the contract/lot: 3 984 999.26 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:

Mechanical maintenance of fire extinguishing systems – Ad hoc maintenance – 2-5%

Access control – Ad hoc maintenance – 2-5%

Maintenance and repair of blinds

Section V: Award of contract

Contract No: SG2 675 Lot 2
Lot No: 2
Title:

Maintenance of the installations and HVAC and sanitary works

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
16/01/2019
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: a+p kieffer omnitec Sàrl
Postal address: 7-9, rue Guillaume Kroll
Town: Luxembourg
NUTS code: LU
Postal code: L-1882
Country: Luxembourg
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 5 900 000.00 EUR
Total value of the contract/lot: 5 600 450.93 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:

Water sampling and analysis

Gas detection

Maintenance of water treatment systems

Degreasing kitchen facilities

Isolation, insulation and firebreak works

Maintenance of sprinkler installations

Draining of degreaser and oil separator

Isolation and retightening of firebreaks

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu/

VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Postal code: 67001
Country: France
Telephone: +33 388172313

Internet address: http://ombudsman.europa.eu/

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the tenderer being notified of the award decision or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Court of Auditors, Service des appels d'offres et contrats
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: L-1615
Country: Luxembourg
E-mail: eca-procurement.service@eca.europa.eu
Telephone: +352 4398-45540
Fax: +352 4398-46955

Internet address: http://www.eca.europa.eu

VI.5)Date of dispatch of this notice:
18/01/2019