Works - 449045-2016

21/12/2016    S246    Works - Contract notice - Restricted procedure 

United Kingdom-St Andrews: Construction work for university buildings

2016/S 246-449045

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: University of St Andrews
Postal address: The Old Burgh School, Abbey Walk
Town: St Andrews
NUTS code: UKM22
Postal code: KY16 9LB
Country: United Kingdom
Contact person: Adrian Wood
E-mail: procurement@st-andrews.ac.uk
Telephone: +44 1334462523

Internet address(es):

Main address: http://www.st-andrews.ac.uk/staff/money/procurement/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00111

I.2)Information about joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://in-tendhost.co.uk/universityofstandrews
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofstandrews
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/universityofstandrews
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Estates: Main Contractor for Refurbishment of Andrew Melville Hall.

Reference number: EST/161216/MD/SL
II.1.2)Main CPV code
45214400
II.1.3)Type of contract
Works
II.1.4)Short description:

Refurbishment Works at University of St Andrews Andrew Melville Hall.

II.1.5)Estimated total value
Value excluding VAT: 7 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45453100
II.2.3)Place of performance
NUTS code: UKM22
Main site or place of performance:

UK-St Andrews.

II.2.4)Description of the procurement:

Main Contractor for Refurbishment Works at University of St Andrews, Andrew Melville Hall Student Residences.

Overview of the Contract Requirement: The University is seeking to refurbish their student residences at Andrew Melville Hall in order to meet current HMO standards.

The Andrew Melville Halls extend to 276 bedrooms situated towards the west of the town at the North Haugh complex. The Halls are formed from a precast concrete structure and clad building designed by James Stirling and constructed between 1963 and 1968. The building is Grade A listed and the project will be sensitive to the requirements of Historic Environment Scotland and Fife Council.

The redevelopment of the student residences is planned to include the following:

— Replacement of roof coverings with new single ply membrane and insulation.

— Replacement of rooflights over the dining room.

— Repairs to external concrete wall panels where reinforcement is exposed

— Alterations and refurbishment of external, entrance and fire escape doors.

— Provision of stairwell fire lobbies to meet current standards.

— Refurbishment of bedrooms to improve insulation and provide more ergonomic furniture layout with integrated power and lighting.

— New doors and furniture to bedrooms and new floor finishes and decoration.

— Renewal of bathroom, shower and toilet facilities to all flats inc ventilation.

— Provision of new stairwell and lift to link kitchen with dining hall servery.

— Relocation of main servery to current finishing kitchen to increase seating space. New floor finishes and decoration.

— Redesign of kitchen inc new equipment to provide centralised catering service for several campuses. New dry and cold storage and office space.

— Reconfiguration of reception and office areas. New floor finishes and decoration.

— Renewal of mechanical and electrical services inc IT installations to building.

— Provision of a new loading bay area to serve the kitchens.

The project is currently proceeding through the Stage 4 design phase towards issue of tender documentation in February 2017. The LBC application was lodged in December 2016.

The successful Contractor will be required to take cognizance of the day to day operations of the University campus, and be sensitive to the needs of staff and students using it. It is envisaged that the successful Contractor will use the service access road and service yard area for a site compound.

A project team has been appointed to manage the refurbishment of the student residences, which this Contract forms a part. The successful tenderer will be required to work in partnership with the Project Team and the University to deliver the project. The proposed layout for the new facilities is included in the supplementary information.

Proposed Programme:

The following indicative schedule of dates may be subject to change as project requirements dictate:

Issue Contract Notice — 16.12.2016

Return of ESPD Documentation — 23.1.2017

Proposed issue of tender documents — 3r.3.2017

Proposed return of tender documents — 12.4.2017

Proposed date for appointment — 3.7.2017

Proposed site commencement date –31.7.2017

Proposed date for completion — 31.7.2018

Proposed Contract: The works will be procured via the SBCC Standard Form of Building Contract -2011 with quantities for use in Scotland.

Value: The estimated value of the Contract is between

7 000 000 — 7 250 000 GBP.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 7 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Bidders must pass the minimum standards (pass/fail) sections of the ESPD (Scotland).

Statements detailing the specific requirements can be found within the relevant sections of the Contract Notice.

The responses to these statements will be scored as per the scoring methodology detailed. The anticipated minimum number of bidders to be taken through is three and the maximum is 5.

ESPD Section 4C Question Scoring Methodology:

For 15 mark questions:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

5 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirements but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

10 — Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

12 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how these requirements will be fulfilled.

15 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

For 20 mark questions:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

5 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirements but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

10 — Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

15 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how these requirements will be fulfilled.

20 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

All tenders for the University of St Andrews are administered through our e-Tendering System (In-Tend). To Express and Interest please go to our tender web-site at: https://in-tendhost.co.uk/universityofstandrews

Please note that ‘Notes of Interest’ placed via PCS (Public Contracts Scotland) are not automatically accepted.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please refer to this statement when completing section 4A of the ESPD (Scotland):

Statement for 4A.1:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. For this procurement, this includes a requirement for all on site staff to be accredited under the Construction Skills Certification Scheme (CSCS) or equivalent.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Please refer to these statements when completing section 4B of the ESPD (Scotland):

Statement for 4B.2:

Bidders will be required to have an annual financial turnover of two times the estimated value of the contract as detailed within this contract notice. (14.5M GBP)

In the event that any tenderer does not meet the financial criteria for consideration but has a parent company that does, the tenderer may still be eligible where their tender submission is supported by a Parent Company Guarantee.

Statement for 4B.5:

It is a requirement of this contract that bidders can hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below. Note there is no requirement for separate Product Liability Insurance as the monetary value detailed against Public Liability insurance is inclusive of both types of insurance.

Employers (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 10 000 000 GBP

Professional Indemnity Insurance = 5 000 000 GBP

Statement for 4B.6

Bidder will be required to provide a Banker's Guarantee Bond or Performance Bond prior to award of contract to the value of the contract.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Scored ESPD Selection Question Weighting:

4C.1 Public Works Experience (45 marks).

4C.2 Professional and Technical Skills (20 marks).

4C.3 Technical Facilities and Measures for Ensuring Quality (15 marks).

4C.4 Supply Chain Management (20 marks).

Please refer to these statements when completing section 4C of the ESPD (Scotland):

Statement for 4C.1:

(Each example maximum 15 marks)Bidders will be required to provide three examples of works carried out in the past 5 years that demonstrate that they have the relevant experience to deliver the work as described in the Contract Notice which are over xx million GBP in value. Examples should include the following:

— Project Description.

— Final Value.

— Completion Date.

— Name of Architect

— Client Contact Information.

— Colour Images of Interior/Exterior.

Ideally examples will be of similar scope, type and complexity as the subject of this tender and have been delivered for an HE Sector Client in a live campus environment, and delivered under the same contract type.

Statement for 4C.2:

(20 marks)Bidders will be required to confirm details of the professional and technical skills and resources that they can call upon, especially those responsible for quality control. Response should include key staff CV's of proposed team, and ideally include those responsible for delivery of example projects.

Statement for 4C.3:

(15 marks) Bidders will be required to demonstrate the communication methods and processes utilized by the site team(s) and how this information is communicated to senior management to ensure quality throughout the construction phases. Bidders are required to demonstrate reporting tools to show how senior management have visibility of construction progress and associated activities.

Statement for 4C.4:

(20 marks)Bidders are required to describe their organisations arrangements for co-ordination and co-operation with sub-contractors and other suppliers. Bidders should provide details of how co-operation and co-ordination of work is achieved in practice and how other organisations are involved in drawing up method statements/safe systems etc. Details provided should also include general policies on the selection of sub-contractors and suppliers, how adequate health and safety procedures are ensured and how standards of performance and contract compliance are maintained.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/01/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 03/03/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

All tenders for the University of St Andrews are administered through our e-Tendering System (In-Tend). TO Express an Interest please go to our tender web-site at: https://in-tendhost.co.uk/universityofstandrews

Please note that ‘Notes of Interest’ placed via PCS (Public Contracts Scotland) are not automatically accepted.

ESPD Section 4D

For all lots:

1st Statement for ESPD 4D.1 Quality Management. The bidder must hold a UKAS (or equivalent) accredited independent third party

certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

2nd Statement for ESPD 4D.1 Health and Safety. The bidder must hold a UKAS (or equivalent), accredited independent third party

certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the

assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

1st Statement for ESPD 4D1.1 Quality Management. If the bidder does not hold UKAS (or equivalent) accredited independent third party

certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), then the bidder must have the following:

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that

the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is

periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and

set out responsibilities for quality management throughout the organisation.

2nd Statement for ESPD 4D1.1 Health and Safety. If the bidder does not hold a UKAS (or equivalent), accredited independent third party

certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the

assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum,then the bidder must have the following:

A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or

equivalent. The policy must be relevant to the nature and scale relevant to the nature and scale of your operations and set out

responsibilities for H&S management at all levels within the organisation. The policy must be relevant operations and set out your

company's responsibilities of H&S management and compliance with legislation.

Note: Organisations with fewer than five employees are not required by law to have a documented policy statement.

Sustainability:

The University will be requesting evidence from bidders of what Fair Work Practices they have in place. Detailed information will be

contained within the University's Invitation to tender (ITT) documentation.

ESPD Question reference 2D1 if applicable please provide information concerning subcontractors on whose capacity as a Bidder does not

rely on.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=473459.

The Contracting Authority does not intend to include a sub-contract clause in this contract for the following reason:

Not required.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

To be determined.

(SC Ref:473459).

VI.4)Procedures for review
VI.4.1)Review body
Official name: University of St Andrews
Postal address: The Old Burgh School, Abbey Walk
Town: St Andrews
Postal code: KY16 9LB
Country: United Kingdom
Telephone: +44 1334462523

Internet address: http://www.st-andrews.ac.uk/staff/money/procurement/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.

If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2014 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.

Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.

Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.

Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.

If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/12/2016