Services - 451313-2018

16/10/2018    S199    - - Services - Contract notice - Open procedure 

United Kingdom-Abergele: Architectural and related services

2018/S 199-451313

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Cartrefi Conwy Cyfyngedig Ltd
Morfa Gale, North Wales Business Park, Cae Eithin
Abergele, Conwy
LL22 8LJ
United Kingdom
Contact person: Adrian Johnson
Telephone: +44 1492805541
NUTS code: UKL1

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement

Framework Agreement for Asset Management Consultancy Services

Reference number: CC-AMCS
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Cartrefi Conwy Cyfyngedig Limited (the Authority) is seeking to appoint a single provider of asset management consultancy services to deliver support to the Authority over a 4 year period via Framework Agreement as and when required by the Authority to support its programme of asset management works. The Framework Agreement will be made available to other Contracting Authorities in the UK, as set out further below in Section II.2.4.

II.1.5)Estimated total value
Value excluding VAT: 80 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKL1
Main site or place of performance:


II.2.4)Description of the procurement:

The Authority is seeking to appoint a single suitable and properly qualified service provider experienced in delivering services similar to the services being let under this Framework Agreement under a form of Framework Agreement with a 4 year term with call-off consultancy appointments to provide various asset management services. The form of Framework Agreement is the ACA Framework Alliance Contract with bespoke amendments and the consultancy appointments are bespoke appointments [The Framework Agreement also allows for bespoke forms of appointment to be used].

Call-off appointments will be made by direct selection. The Authority (or any Contracting Authority appointing under the Framework Agreement) may consult the service provider in writing, requesting it to supplement its tender as necessary, as provided for by Regulation 33(7)(b) of the Public Contracts Regulations 2015. The term of any call-off appointment may extend beyond the term of the Framework Agreement.

The categories of services which may be called off under the framework agreement are as follows:

— property performance asset services,

— client support services,

— procurement and project management services,

— development services,

— financial services,

— multi-disciplinary professional services.

The services are more fully set out in the procurement documents, which are available at the address listed above.

The Authority is letting this Framework Agreement for itself and on behalf of other social landlords operating within the UK (for a full list, see: and publications/current-registered-providers-of-social-housing), including Local Authorities within the UK (for a full list see: social-media/go-further/a-z-councils-online) and ALMOs within the UK (for a full list see: member_list). Joint ventures comprising any of the above potential clients (or the Authority) and subsidiary companies of the above potential clients (and those of the Authority) may also utilise the Framework Agreement.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 80 %
Quality criterion - Name: Cost / Weighting: 20 %
Price - Weighting: 20 %
II.2.6)Estimated value
Value excluding VAT: 80 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Appointment to the framework agreement is no guarantee of work or of any minimum amount of work pursuant to that Framework Agreement.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As set out in the procurement documents.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The selection criteria are stated in the procurement documents. The financial standing criterion will require Tenderers to prove their annual turnover is no less than 40 000 000 per GBP annum.

III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Execution of the services is reserved to a particular profession referenced to the relevant law, regulation or administrative provision. Some of the services can only be carried out by providers with the relevant qualifications.

This is a legislative requirement in the United Kingdom. Please see the procurement documents for further information.

Qualifications equivalent to those states will be considered wherever this is allowed under law.

III.2.2)Contract performance conditions:

The Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. The Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with the Authority shall be incurred entirely at that applicant's/tenderer's risk.

The Authority anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006, might apply to the transfer of personnel from the incumbent Contractor(s)/the Authority under this procurement. The Authority's detailed requirements will be set out in the Framework Agreement.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/11/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/11/2018
Local time: 12:00
Information about authorised persons and opening procedure:

In accordance with the Authority's standing orders and good procurement practice.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The Authority is adopting a 2-envelope approach to this procurement. Tenderers will be required to pass certain suitability thresholds in order for their Tender to be reviewed further. Submissions for the suitability questions and the Tender will be submitted to separate folders on the Portal and Tenders will not be opened for any Tenderer which is unsuccessful in satisfying the suitability criteria.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales website at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:85482)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales
Royal Courts of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice
United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
United Kingdom
VI.5)Date of dispatch of this notice: