Works - 453451-2019

27/09/2019    S187

United Kingdom-London: Repair and maintenance services

2019/S 187-453451

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: London Borough of Hammersmith and Fulham
Postal address: London
Town: London
NUTS code: UKI33 Kensington & Chelsea and Hammersmith & Fulham
Postal code: W6 9JU
Country: United Kingdom

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement


II.1.2)Main CPV code
50000000 Repair and maintenance services
II.1.3)Type of contract
II.1.4)Short description:

The London Borough of Hammersmith and Fulham is looking to engage with local and small medium enterprises (SMEs) for the provision of planned and responsive works to our schools and other Council buildings by way of a dynamic purchasing system (DPS).

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKI33 Kensington & Chelsea and Hammersmith & Fulham
II.2.4)Description of the procurement:

The London Borough of Hammersmith and Fulham is looking to engage with local and small medium enterprises (SMEs) for the provision of planned and responsive works to our schools and other Council buildings. The DPS will be divided into different categories of works and these are:

— multi-works,

— roofs,

— drains and drainage systems,

— general build,

— heating and boiler systems,

— groundworks,

— electrical and lighting equipment,

— windows,

— CCTV and monitoring systems,

— intercom and security equipment,

— landscaping and horticultural.

A panel of pre-qualified contractors will be set up for each works category, and then this will enable the Council to undertake further competition exercises amongst the pre-qualified contractors on that panel. If you wish to express an interest in joining the DPS, you are invited to complete the supplier selection questionnaire (SSQ) in order to meet our minimum requirements. You can apply for multiple panels. Further competitions for specific contracts will be undertaken from the relevant panel in 2 formats:

1) Planned maintenance — packages of works will be tendered and evaluated on quality and price award criteria;

2) Responsive/emergency Repairs — quick response exercise based on price only tenders.

This arrangement will be for a period of 4 years and new contractors can apply to join at any time during this term.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The London Borough of Hammersmith and Fulham reserves the right the extend the term of this DPS.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/10/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court of Justice
Postal address: The, 7 Rolls Buildings, Holborn
Town: London
Postal code: EC4A 1NL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: