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Services - 458642-2015

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26/12/2015    S250

United Kingdom-Stretford: Software package and information systems

2015/S 250-458642

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Trafford Council
Postal address: 1st Floor, Trafford Town Hall
Town: Stretford
Postal code: M32 0TH
Country: United Kingdom
For the attention of: Mrs Christine Atherton
E-mail: chris.atherton@trafford.gov.uk
Telephone: +44 1619124664

Internet address(es):

General address of the contracting authority: http://www.trafford.gov.uk/

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Bury Council
Postal address: Town Hall Knowsley Street
Town: Bury
Postal code: BL9 0SW
Country: United Kingdom

Official name: Manchester City Council
Postal address: Town Hall
Town: Manchester
Postal code: M60 2LA
Country: United Kingdom

Official name: Oldham Metropolitan Borough Council
Postal address: Civic Centre, West Street
Town: Oldham
Postal code: OL1 1UT
Country: United Kingdom

Official name: Rochdale Council
Postal address: Number One Riverside,Smith Street
Town: Rochdale
Postal code: OL16 1XU
Country: United Kingdom

Official name: Salford City Council
Postal address: Salford Civic Centre,, Chorley Road
Town: Swinton
Postal code: M27 5AW
Country: United Kingdom

Official name: Stockport Metropolitan Borough Council
Postal address: Town Hall,Edward Street
Town: Stockport
Postal code: SK1 3XE
Country: United Kingdom

Official name: Tameside Council
Postal address: Wellington Road,
Town: Ashton-under-Lyne
Postal code: OL6 6DL
Country: United Kingdom

Official name: Wigan Council
Postal address: Town Hall,
Town: Wigan
Postal code: WN1 1YN
Country: United Kingdom

Official name: Blackburn with Darwen Council
Postal address: King William Street,Town Hall
Town: Blackburn
Postal code: BB1 7DY
Country: United Kingdom

Official name: Blackpool Council
Postal address: Town Hall, Corporation St
Town: Blackpool
Postal code: FY1 1EJ
Country: United Kingdom

Official name: Cheshire East Council
Postal address: Town Hall, Cheshire
Town: Macclesfield
Postal code: SK10 1EA
Country: United Kingdom

Official name: Warrington Borough Council
Postal address: New Town House, Buttermarket Street
Town: Warrington
Postal code: WA1 2NH
Country: United Kingdom

Official name: Bolton Council
Postal address: Victoria Square
Town: Bolton
Postal code: BL1 1RU
Country: United Kingdom

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Electoral Management System including Associated Support and Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services

NUTS code UKD NORTH WEST (ENGLAND)

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Short description of the contract or purchase(s)
The contract is for the provision of an electoral registration and elections management system including associated support and maintenance capable of managing all aspects of elections and the electoral registration processes in accordance with current and future legislation and to enable the Returning Officer (RO)/ Electoral Registration Officer (ERO) to meet statutory deadlines. The lead authority for this procurement exercise is Trafford Council on behalf of the Association of Greater Manchester Authorities (AGMA). AGMA is a partnership between 10 Local Authorities and other public sector bodies within the Greater Manchester Area. In addition, AGMA has a number of associate members from Greater Manchester and the surrounding areas. The Local Authority letting the agreement (Trafford Council) will be establishing this agreement by or on behalf of those AGMA members, associate members and the associate bodies linked to these Authorities. The current members of AGMA are: Bolton Council, Bury Council, Manchester City Council, Oldham Metropolitan Borough Council, Rochdale Council, Salford City Council, Stockport Metropolitan Borough Council, Tameside Council, Trafford Council and Wigan Council. The Associate Members of AGMA are: Blackburn with Darwen Council, Blackpool Council, Cheshire East and Warrington Borough Council It is conceivable that AGMA membership and associate membership may change over the life of the AGREEMENT, and hence either expand or contract the list of contracting bodies eligible to use this Agreement. Should any changes occur, then the details of such changes will be made available to interested parties. The contract is let by Trafford Borough Council as a member of AGMA and lead Authority for the collaborative Electoral Management System Framework Agreement. The Framework Agreement is open to all members of AGMA. 10 Councils have fully committed to the solution. They are as follows: Bolton Council Bury Council Manchester City Council Oldham Council Rochdale Council Salford Council Tameside Council Trafford Borough Council Warrington Council Wigan Council.
II.1.5)Common procurement vocabulary (CPV)

48000000 Software package and information systems

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Quality. Weighting 80
2. Price. Weighting 20
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
9Z2G-LU08T7
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 169-300613 of 9.9.2014

Section V: Award of contract

Lot No: 1 - Lot title: Electoral Management System including Associated Support and Maintenance
V.1)Date of contract award decision:
3.11.2015
V.2)Information about offers
Number of offers received: 4
Number of offers received by electronic means: 4
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Idox plc
Postal address: 2nd Floor,1310 Waterside, Arlington Business Park
Town: Theale
Postal code: RG7 4SA
Country: United Kingdom

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0
V.5)Information about subcontracting
Lot No: 1 - Lot title: Electoral Management System including Associated Support and Maintenance
V.1)Date of contract award decision:
3.11.2015
V.2)Information about offers
Number of offers received: 4
Number of offers received by electronic means: 4
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Xpress Software Ltd
Postal address: The Election Centre,33 Clarendon Road
Town: London
Postal code: N8 0NW
Country: United Kingdom

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0
V.5)Information about subcontracting
Lot No: 1 - Lot title: Electoral Management System including Associated Support and Maintenance
V.1)Date of contract award decision:
3.11.2015
V.2)Information about offers
Number of offers received: 4
Number of offers received by electronic means: 4
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Democracy Counts Ltd
Postal address: 3A Old Liverpool Road
Town: Warrington
Postal code: WA5 1ED
Country: United Kingdom

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0
V.5)Information about subcontracting
Lot No: 1 - Lot title: Electoral Management System including Associated Support and Maintenance
V.1)Date of contract award decision:
3.11.2015
V.2)Information about offers
Number of offers received: 4
Number of offers received by electronic means: 4
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Official name: Halarose Ltd
Postal address: Goring House, Beechwood Court, Long Toll, Oxfordshire
Town: Woodcote
Postal code: RG8 0RR
Country: United Kingdom

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0
V.5)Information about subcontracting

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Trafford Council Talbot Road Stretford M32 0TH internet address https://www.trafford.gov.uk

VI.3.3)Service from which information about the lodging of appeals may be obtained

Official name: Trafford Council
Postal address: Talbot Road, Stretford
Town: Manchester
Postal code: M32 0TH
Country: United Kingdom

VI.4)Date of dispatch of this notice:
22.12.2015