Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Official name: Europol
Postal address: Eisenhowerlaan 73
Town: The Hague
Postal code: 2517 KK
Country: Netherlands
For the attention of: Procurement Office
E-mail: procurement@europol.europa.eu
Telephone: +31 703531594
Fax: +31 703180808
Internet address(es):
General address of the contracting authority: http://www.europol.europa.eu
Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=1246
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)Type of the contracting authorityEuropean institution/agency or international organisation
I.3)Main activityPublic order and safety
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Fixed telephony services to Europol.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 5: Telecommunications services
NUTS code NL332 Agglomeratie 's-Gravenhage
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with a single operator
Duration of the framework agreement
Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 1 265 000 EUR
II.1.5)Short description of the contract or purchase(s)
This call for tender is aimed at satisfying Europol's need for fixed telephone services. In brief it entails:
— the migration from the current telephony solution (ISDN30, PSTN and ISDN2) to the contractor's proposed solution for fixed telephone (scenario 1+2) while keeping the Europol-owned infrastructure,
— providing voice communication services: incoming calls, fixed-to-fixed and fixed-to-mobile outgoing calls between Europol and any geographical zone and fixed-to-special national calls (toll free, premium rate, emergency numbers, etc.), also including maintenance, monitoring, reporting and contract management.
Europol may also make the decision to build a second site with office space and a data centre likely in the Netherlands (so-called ‘Somewhere in the Netherlands’ (SNL)).
II.1.6)Common procurement vocabulary (CPV)64210000 Telephone and data transmission services, 64211100 Local telephone services, 64211200 Long distance telephone services, 64215000 IP telephone services, 64214400 Communication land-line rental, 45314000 Installation of telecommunications equipment
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)LotsThis contract is divided into lots: no
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The maximum expenditure for the complete lifetime of the contract will be 1 265 000 EUR.
Europol may make use of a negotiated procedure without prior publication of a contract notice, to increase the value of the framework contract up to 25 % for ‘repetition of similar services’ under Article 134(1)(f) RAP, including for example the SNL. In compliance with Article 134(3) RAP, this procedure may be used only during the execution of the original contract and at the latest during the 3 years following its signing.
II.2.2)Information about optionsOptions: no
II.2.3)Information about renewalsThis contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: As described in the invitation to tender.
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: As described in the invitation to tender.
Minimum level(s) of standards possibly required: As described in the invitation to tender.
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
As described in the invitation to tender.
Minimum level(s) of standards possibly required:
As described in the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
D/C1/1515.
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate4.2.2016 - 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upAny EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tendersDate: 8.2.2016 - 10:00
Place:
Europol Headquarters, Eisenhowerlaan 73, 2517 KK The Hague, NETHERLANDS.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Maximum 2 representatives per tenderer. Please see further instructions in the invitation to tender.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures VI.4.2)Lodging of appealsPrecise information on deadline(s) for lodging appeals: Within 2 months of notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:17.12.2015