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Section I: Contracting authority
Section II: Object
774_18 eProcurement Solutions
ESPO is seeking to establish a Framework Agreement with a number of service providers for the provision of eProcurement Solutions.
The framework will offer customers access to a number of comprehensive eProcurement web-based solutions and will be split into 7 distinct modules:
— eTendering (including eEvaluation),
— Dynamic Purchasing System (DPS),
— eContract Management,
— eVendor (Supplier Management),
— Complete eProcurement Solution.
Service providers must be able to deliver the above 6 core modules as a minimum.
The procure-to-pay module is a non-mandatory solution to be delivered through the framework should the service provider offer the module as part of their services.
— Procure-to-Pay (P2P)
The Invitation to Tender documentation can only be requested directly from email@example.com.
The framework will offer customers access to a number of comprehensive eProcurement web-based solutions and will be split into seven distinct modules:
ESPO operates an eProcurement portal, through which it usually conducts tender exercises. However, ESPO has determined that the specialised nature of this procurement means that, in order to be able to demonstrate that the confidentiality of tenders has been preserved, the use of electronic means of communication would require specific tools, devices or file formats that are not generally available or supported by generally available applications. Regulation 22(3) of the Public Contracts Regulations 2015 permits ESPO not to use electronic means of communication in these circumstances. Therefore, ESPO shall carry out communication in accordance with regulation 22(4) of the Public Contracts Regulations 2015 and the tender process will be completed outside the portal, through a postal exercise.
In order to submit a tender for this procurement, you are required to submit one paper copy and one electronic copy (i.e. USB “flash” drive), to ESPO prior to the tender closing date and time.
Further details on this process are contained within the Invitation to Tender.
Any communications during the process will be via firstname.lastname@example.org. All Tenderers must regularly check their designated email for updates and have sole responsibility for doing so.
The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.
As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK:
— local authorities,
— educational establishments (including academies),
— central government departments and agencies,
— police, fire and rescue and coastguard emergency services,
— NHS and HSC bodies, including ambulance services,
— registered charities,
— registered social Landlords or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal
ESPO has established a commercial trading company, ESPO Trading td, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful supplier will be asked to enter into an additional separate Framework Agreement (the Second Framework) with ESPO Trading Ltd on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
The Second Framework Agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Ltd will enter into the Framework Agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
Section III: Legal, economic, financial and technical information
This contract will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Ltd.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.
Section IV: Procedure
Section VI: Complementary information
— Registered Social Landlords or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal
ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.