Services - 475207-2018

27/10/2018    S208    - - Services - Contract notice - Restricted procedure 

United Kingdom-Glasgow: Architectural, construction, engineering and inspection services

2018/S 208-475207

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Scottish Canals
Canal House, 1 Applecross Street
Glasgow
G4 9SP
United Kingdom
Contact person: Steven Menzies
Telephone: +44 1413326936
E-mail: procurement@scottishcanals.co.uk
NUTS code: UKM

Internet address(es):

Main address: http://www.scottishcanals.co.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13122

I.2)Information about joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Architect and Design Framework

Reference number: P18-0001
II.1.2)Main CPV code
71000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Scottish Canals is looking for partner organisations to provide a range of architecture and design services to aid the organisation deliver a number of projects in the operational, commercial, and regeneration and development work of the organisation. The contract value given in the anticipated maximum value of the framework over the 5 year period. This estimate comes from previous work carried out as well as from anticipated funding applications and aspirational spend. There is no guarantee that these spend levels will be delivered during the contract life, or that the spend profile will be uniform during the contract.

II.1.5)Estimated total value
Value excluding VAT: 2 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description
II.2.1)Title:

Medium/High Value or Risk Projects

Lot No: 1
II.2.2)Additional CPV code(s)
71000000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Scotland wide across canal network.

II.2.4)Description of the procurement:

Lot 1 will be used to deliver our core projects or work required by Scottish Canals. It is likely that the project will require multi discipline design input through RIBA stages 0 to 6 although some projects may require input at selected stage(s) only. Examples of previous work in this area is given in the tender documents.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 2 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded with an initial contract period with an option to extend to a maximum contract period of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Financial information and business probity questions (ESPD Question Set):

— insurance levels,

— fair work practices,

— references,

— skills,

— experience.

Full details of the requirements and weightings of the objective criteria for choosing the limited number of candidates is contained in the documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Low Value or Risk Project Work

Lot No: 2
II.2.2)Additional CPV code(s)
71000000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Scotland wide across canal network

II.2.4)Description of the procurement:

Lot 2 has been introduced as part of this framework to deliver more straightforward work that may only include selected delivery stages from the RIBA Plan of work 2013 with a reduced number of design disciplines required. The type of work envisaged for this lot may include items such as drawing updates or internal layout plans.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded with an initial contract period with an option to extend to a maximum contract period of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

Financial information and business probity questions (ESPD Question Set):

— insurance levels,

— fair work practices,

— references,

— skills,

— experience.

Full details of the requirements and weightings of the objective criteria for choosing the limited number of candidates is contained in the documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

For 4A.1: If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

For 4A.2: Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

— for 4B.1: Bidders are required to give information for the last 2 years,

— for 4B.2: Bidders will be required to have an average yearly turnover of a minimum of 2 000 000 GBP for the last 2 years for lot 1,

— for 4B.2: Bidders will be required to have an average yearly turnover of a minimum of 200 000 GBP for the last 2 years for lot 2,

— for 4B.5: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

—— employer’s (compulsory) liability insurance = 10 000 000 GBP (lot 1 and 2),

—— public liability insurance = 10 000 000 GBP (lot 1 and 2),

—— professional indemnity insurance = 3 000 000 GBP (lot 1),

—— professional indemnity insurance = 250 000 GBP (lot 2).

III.1.3)Technical and professional ability
List and brief description of selection criteria:

For 4.C.1: Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU contract notice or the relevant section of the site notice.

For 4.C.4: Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the site notice.

For 4.C.6: Bidders will be required to confirm that their managerial staff have the relevant educational and professional qualifications needed to carry out the roles.

For 4.C.10: Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Each professional discipline must be carried out by suitably qualified staff in each of these disciplines.

III.2.2)Contract performance conditions:

A range of delivery and performance KPIS will be included as part of the contract delivery requirements.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The unique nature of the canal network in Scotland including many heritage assets, scheduled ancient monuments, water control and containment installations, as well as unique structures such as The Falkirk Wheel. A longer framework period allows for time for all parties to gain a better understanding of these assets and provide better value for money through the framework.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/11/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 20/02/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Framework will be re-tendered at end of contract period in 2024

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This Framework Agreement will run for a initial period of two years with the option to extend for additional periods up to a maximum of a total contract period, including extensions, of 5 years.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 11541. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Full details of community benefits are included as award criteria and will be published with the tender document.

(SC Ref:551139)

VI.4)Procedures for review
VI.4.1)Review body
Scottish Canals
Canal House, 1 Applecross Street
Glasgow
G4 9SP
United Kingdom
Telephone: +44 1413326936
E-mail: procurement@scottishcanals.co.uk

Internet address: http://www.scottishcanals.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Scottish Canals will incorporate a minimum 10 calendar day standstill period before entering into the contract at the point information on the award of the contract is communicated to tenderers. Any appeal should be directed to the contact details set out in VI.4.3) below. If an appeal regarding the award of a contract has not been successfully resolved, the regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or the Court of Session in Scotland. Where a contract has not been entered into the Court may order the setting aside of the contract award decision or order the Authority to amend any documents and may award damages. If the contract has already been entered into when the appeal is lodged, the Court may only award damages unless satisfied that one of the prescribed grounds for ineffectiveness applies.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
26/10/2018