Supplies - 481193-2020

12/10/2020    S198

Norway-Jaren: Occupational clothing

2020/S 198-481193

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Politiets fellestjenester
National registration number: 974 761 157
Postal address: Postboks 116
Town: Jaren
NUTS code: NO NORGE
Postal code: 2714
Country: Norway
Contact person: Silje Skagen
E-mail: silje.skagen@politiet.no
Telephone: +47 61318000
Internet address(es):
Main address: http://www.politiet.no
I.1)Name and addresses
Official name: Kriminalomsorgen
Town: Lillestrøm
NUTS code: NO NORGE
Country: Norway
Contact person: Silje Skagen
E-mail: silje.skagen@politiet.no
Internet address(es):
Main address: www.kriminalomsorgen.no
I.1)Name and addresses
Official name: Tolletaten
Town: Oslo
NUTS code: NO NORGE
Country: Norway
Contact person: Silje Skagen
E-mail: silje.skagen@politiet.no
Internet address(es):
Main address: www.toll.no
I.1)Name and addresses
Official name: Sysselmannen på Svalbard
Town: Longyearbyen
NUTS code: NO NORGE
Country: Norway
Contact person: Silje Skagen
E-mail: silje.skagen@politiet.no
Internet address(es):
Main address: www.sysselmannen.no
I.1)Name and addresses
Official name: Politiets Sikkerhetstjeneste (PST)
Town: Oslo
NUTS code: NO NORGE
Country: Norway
Contact person: Silje Skagen
E-mail: silje.skagen@politiet.no
Internet address(es):
Main address: www.pst.no
I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=280572&B=POLITIET
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=280572&B=POLITIET
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Civil Working Clothes and Protective Equipment

Reference number: 20/17441
II.1.2)Main CPV code
18110000 Occupational clothing
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Norwegian Police Shared Services (Norwegian: PFT), hereafter called the contracting authority, shall, on behalf of the Norwegian Customs, the Norwegian Correctional Service, the Governor of Svalbard and the Norwegian Police Security Service enter into a contract for the procurement of civil working clothes and protective equipment. The purpose of the procurement is to cover the need for various types of standard off-the-shelf clothing, including working clothes for kitchen and office personnel, working clothes and protective equipment. Based on previous years’ procurements, the estimated value is approx. NOK 5.5 million during the contract period, including the option years. See the tender documentation for a further description.

II.1.5)Estimated total value
Value excluding VAT: 5 500 000.00 NOK
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Working Clothes for Kitchen and Office Personnel

Lot No: 1
II.2.2)Additional CPV code(s)
18110000 Occupational clothing
II.2.3)Place of performance
NUTS code: NO NORGE
Main site or place of performance:

Jaren.

II.2.4)Description of the procurement:

Working clothes for kitchen and office personnel are used when other uniforms or clothes are not in use. The kitchen clothing shall in this context be used by personnel in institutional household kitchens, smaller kitchens and associated locations. The office clothing is used by office personnel, reception personnel and course administration personnel that requires civilian, attractive clothing in connection with representation or other assignments requiring this type of clothing.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Price - Weighting: 60 %
II.2.6)Estimated value
Value excluding VAT: 700 000.00 NOK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract has a 2-year duration with the option to extend for 1 year + 1 year (1 + 1). The maximum contract duration is four (4) years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The contract has a 2-year duration with the option to extend for 1 year + 1 year (1 + 1). The maximum contract duration is four (4) years.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Workwear and Protection Equipment

Lot No: 2
II.2.2)Additional CPV code(s)
18444000 Protective headgear
18830000 Protective footwear
33735000 Goggles
35113400 Protective and safety clothing
35113470 Protective shirts or pants
II.2.3)Place of performance
NUTS code: NO NORGE
Main site or place of performance:

Jaren.

II.2.4)Description of the procurement:

The products in this lot are intended as a supplement to other approved equipment, and the products will be used in very different contexts. The working clothes and protective equipment shall be used by personnel carry out cleaning, undercover police work, forensic technology, workshop and janitor services, as well as personnel who need working clothes with a robust design.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Price - Weighting: 60 %
II.2.6)Estimated value
Value excluding VAT: 4 800 000.00 NOK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract has a 2-year duration with the option to extend for 1 year + 1 year (1 + 1). The maximum contract duration is four (4) years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The contract has a 2-year duration with the option to extend for 1 year + 1 year (1 + 1). The maximum contract duration is four (4) years.

This lot also contains an option to extend the scope of a product. Refer to the tender documentation for more information.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established.

Documentation requirement:

• Norwegian companies: company registration certificate.

• Foreign companies: verification that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Documentation requirement:

Credit rating based on the last known fiscal figures. The rating must be carried out by a credit rating company with a license to conduct this service.

If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, the tenderer can prove his economic and financial capacity with any other document that the contracting authority deems suitable.

Minimum level(s) of standards possibly required:

Tenderers must have sufficient economic and financial capacity to fulfil the contract. Creditworthiness with no requirement for guarantees will be sufficient to meet the requirement.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Documentation requirement:

1) A description of up to 3 of the most relevant/comparable assignments during the last 3 years. Relevant/comparable assignments mean a central company agreement involving delivery of equivalent product portfolio and many different buyers and delivery locations. The list must include a statement of the deliveries´ value, dates and recipients (name, telephone number and e-mail address). It is the tenderer's responsibility to confirm relevance through the description. Tenderers can document experience by referring to the competence of the personnel that he can use for this assignment, including experience that has been acquired while the personnel carried out services for another supplier.

2) Tenderers must submit documentation of their quality assurance and management system. The following documentation will be accepted:

Certificate of the company's quality system/management system, issued by independent bodies that confirm that the tenderer fulfils quality assurance standards in accordance with ISO 9001 or equivalent,

Or

A description that, as a minimum, covers the company´s procedures/routines for:

— dealing with deviations and claims;

— approval of sub-suppliers;

— the process from the receipt and registration of orders until delivery at the customer.

3) Tenderers must present documentation of their environmental management system. The following documentation will be accepted:

• valid attestations/certificates issued by an independent body (e.g. ISO 14001, EMAS, Miljøfyrtårn or equivalent); or

• a description of the tenderer´s own environment management system. The description must, as a minimum, include the organisation's environmental policy and environmental goals.

Minimum level(s) of standards possibly required:

1) Tenderers must have experience from comparable assignments.

2) Tenderers must have a good and well-functioning quality assurance and management system for the services that will be provided.

3) Tenderers must have an environmental management system.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 07/12/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Danish, English, Norwegian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 28/02/2021
IV.2.7)Conditions for opening of tenders
Date: 07/12/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Oslo Tingrett
Postal address: Postboks 2106 Vika
Town: Oslo
Postal code: 0125
Country: Norway
E-mail: oslo.tingrett@domstol.no
Telephone: +47 22035200
Internet address: https://www.domstol.no/no/Enkelt-domstol/oslo--tingrett/om-domstolen/
VI.4.2)Body responsible for mediation procedures
Official name: Oslo Tingrett
Postal address: Postboks 2106 Vika
Town: Oslo
Postal code: 0125
Country: Norway
E-mail: oslo.tingrett@domstol.no
Telephone: +47 22035200
Internet address: https://www.domstol.no/no/Enkelt-domstol/oslo--tingrett/om-domstolen/
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Politiets fellestjenester (PFT)
Town: Jaren
Country: Norway
E-mail: post.fellestjenester@politiet.no
Internet address: https://www.politiet.no/om/organisasjonen/andre/pft/
VI.5)Date of dispatch of this notice:
07/10/2020