Services - 481884-2017

01/12/2017    S231    Services - Contract notice - Competitive procedure with negotiation 

United Kingdom-Coventry: Software package and information systems

2017/S 231-481884

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: University Hospitals Coventry and Warwickshire NHS Trust (UHCW)
Postal address: Clifford Bridge Road
Town: Coventry
NUTS code: UKG
Postal code: CV2 2DX
Country: United Kingdom
E-mail: eprenquiries@uhcw.nhs.uk

Internet address(es):

Main address: https://www.uhcw.nhs.uk/

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/uhcw/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/uhcw/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

UHCW Electronic Patient Record Programme.

Reference number: RKB1604TEND
II.1.2)Main CPV code
48000000
II.1.3)Type of contract
Services
II.1.4)Short description:

University Hospitals Coventry and Warwickshire NHS Trust (UHCW) wishes to procure the implementation and ongoing support and development of an Electronic Patient Record (EPR) which in future can be extendable to other healthcare organisations within Coventry and Warwickshire's STP footprint to create an Electronic Citizen Record (ECR).

In the first instance UHCW requires a fully integrated Patient Administration System (PAS), Maternity, Renal and Electronic Prescribing and Medicines Administration (EPMA) system which together offer the most extensive enterprise-wide clinical and administrative functionality.

II.1.5)Estimated total value
Value excluding VAT: 49 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48000000
II.2.3)Place of performance
NUTS code: UKG
II.2.4)Description of the procurement:

University Hospitals Coventry and Warwickshire NHS Trust (UHCW) wishes to procure the implementation and ongoing support and development of an Electronic Patient Record (EPR) which in future can be extendable to other healthcare organisations within Coventry and Warwickshire's STP footprint to create an Electronic Citizen Record (ECR).

In the first instance UHCW requires a fully integrated Patient Administration System (PAS), Maternity, Renal and Electronic Prescribing and Medicines Administration (EPMA) system which together offer the most extensive enterprise-wide clinical and administrative functionality.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 49 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

3 x 12 months periods at the discretion of UHCW.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

Please refer to the Selection Questionnaire.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 139-252162
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/01/2018
Local time: 11:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 19/01/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

UHCW is leading this procurement on behalf of itself and other health and care organisations within the footprint of the Sustainability and Transformation Plan (STP) for Coventry and Warwickshire who will be entitled to access and receive the benefits of the resulting services and systems. These organisations include but are not limited to Warwickshire North and Coventry and Rugby CCGs, Coventry City Council and Coventry and Warwickshire Partnership Trust.

VI.4)Procedures for review
VI.4.1)Review body
Official name: University Hospitals Coventry and Warwickshire NHS Trust (UHCW)
Postal address: Clifford Bridge Road
Town: Coventry
Postal code: CV2 2DX
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
30/11/2017