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Services - 482209-2022

Submission deadline has been amended by:  582132-2022
05/09/2022    S170

Sweden-Umeå: Research and experimental development services

2022/S 170-482209

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Region Västerbotten (RVB)
National registration number: 232100-0222
Postal address: Region Västerbotten
Town: Umeå
NUTS code: SE331 Västerbottens län
Postal code: 90189
Country: Sweden
Contact person: Andreas Lundqvist
E-mail: andreas.lundqvist@regionvasterbotten.se
Internet address(es):
Main address: https://www.regionvasterbotten.se/
Address of the buyer profile: https://crane-pcp.eu/
I.1)Name and addresses
Official name: Consejería de Sanidad y Servicios Sociales
National registration number: S0611001I
Postal address: Avda. de las Américas, 2
Town: Mérida
NUTS code: ES431 Badajoz
Postal code: 06800
Country: Spain
Contact person: Aurora Venegas Marín
E-mail: sg@salud-juntaex.es
Internet address(es):
Main address: http://www.juntaex.es/con05/inicio
Address of the buyer profile: https://crane-pcp.eu/
I.1)Name and addresses
Official name: Region AGDER – Project owner Kristiansand kommune
National registration number: 820 852 982
Postal address: Postboks 4, 4685 Nodeland, NORWAY
Town: Kristiansand
NUTS code: NO092 Agder
Postal code: 4685
Country: Norway
Contact person: Ingrid Kjørstad
E-mail: ingrid.kjorstad@arendal.kommune.no
Internet address(es):
Main address: https://www.kristiansand.kommune.no/
Address of the buyer profile: https://crane-pcp.eu/
I.2)Information about joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:

This PCP is carried out by RVB, appointed as lead procurer to coordinate and lead the PCP in the name and on behalf of buyers group listed in I.1. The applicable national procurement law is Swedish.

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.e-avrop.com/vll/e-Upphandling/NoticeLink.aspx?id=76284
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.e-avrop.com/vll/e-Upphandling/NoticeLink.aspx?id=76284
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Pre-Commercial Procurement of R&D (Research and Development) Services to develop and ICT enabled comprehensive treatment of chronic patients in rural areas (CRANE)

Reference number: HSN 810-2022
II.1.2)Main CPV code
73100000 Research and experimental development services
II.1.3)Type of contract
II.1.4)Short description:

This contract notice invites interested operators to submit tenders to a procurement.

The procurement aims to trigger new solutions to be developed and tested to address the following challenge: facilitate effective, efficient, and user-friendly data driven services to enable self-care of chronic conditions for European rural population. The main technical challenges to be addressed are: striking the right balance between privacy and data protection, and the use of data for data driven services, getting most that IoMT, AI, sensors and other technologies could bring to self-care. GDPR is the cornerstone in CRANE using trust enabling and privacy preserving technologies. CRANE will provide services to patients, clinicians, and carers, such as monitoring, follow-up, motivation, education, training, communication.

II.1.5)Estimated total value
Value excluding VAT: 4 650 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
73100000 Research and experimental development services
32441100 Telemetry surveillance system
32441300 Telematics system
33195000 Patient-monitoring system
48000000 Software package and information systems
48211000 Platform interconnectivity software package
48814200 Patient-administration system
72000000 IT services: consulting, software development, Internet and support
72212190 Educational software development services
72212211 Platform interconnectivity software development services
80420000 E-learning services
80561000 Health training services
85323000 Community health services
II.2.3)Place of performance
NUTS code: SE331 Västerbottens län
NUTS code: NO092 Agder
NUTS code: ES431 Badajoz
II.2.4)Description of the procurement:

The procurement will take the form of a pre-commercial procurement (PCP) under which R&D service contracts will be awarded to a number of R&D providers in parallel in a phased approach. This will make it possible to compare competing alternative solutions.

Each selected operator will be awarded a framework agreement that covers 3 R&D phases.

The 3 phases are:

- R&D up to solution design

- R&D up to a prototype

- R&D up to original development, verification and testing of a limited set of first products or services.

After each phase, intermediate evaluations will be carried out to progressively select the best of the competing solutions. The contractors with the best-value-for-money solutions will be offered a specific contract for the next phase.

Testing is expected to take place in the three Buyers Regions:

- Region Västerbotten (Sweden)

- Extremadura (Spain)

- Agder Region (Norway)

This testing may also serve as a first customer test reference for the contractors. The procurement is expected to start in 31st August 2022 and end in 31st March 2026.

The selected operators will retain ownership of the intellectual property rights (IPRs) that they generate during the PCP and will be able to use them to exploit the full market potential of the developed solutions i.e. beyond the procurers. 70% to 80% of all healthcare costs in the EU - an estimated €700 billion - are currently spent 4 / 5 on chronic diseases.

The total budget for the PCP is 4,650,000 € covering all contracts to procurers in all phases.

In Phase 1, five contractors apply their solution design approach for the CRANE Challenge. The design level is schematic; planning and calculations are preliminary. During this phase, contractors and procurers will interact in a co-design and co-creation process where doubts and decisions will be agreed-upon. This phase aims to verify the conceptual, technological, organisational, regulatory, safety and budgetary feasibility of the solutions.

In Phase 2, three contractors refine and increase the level of detail of their designs and develop a prototype. The design level is as detailed as possible and calculations should be final. The use of the Co-Design procedure should be intensified. This phase aims to turn the schematic design to a prototype preparing all parties involved for rapid validation and implementation; and to give future users the opportunity to test the solution.

In Phase 3, two contractors implement their solution to be verified by Buyer Regions in the selected Pilot Sites in each country of the 3 Buyers. The solutions are installed, integrated, made operational, maintained and performance data collected.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 650 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 10/02/2023
End: 31/03/2026
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

This procurement receives funding from the European Union’s Horizon 2020 Research and Innovation Programme, under grant agreement No 965277 — CRANE PCP (https://crane-pcp.eu/). The EU has given a grant for this procurement, but is not participating as a contracting authority in the procurement. All communications and offers will be done in English.

II.2.14)Additional information

See section VI.3)

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Selection Criteria as stated in the Tender Documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2022/S 033-084774
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/10/2022
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 01/11/2022
Local time: 10:00


Information about authorised persons and opening procedure:

Tenders are opened in the procurement system eAvrop by at least one person appointed by Region Västerbotten. Opening minutes will be drawn up.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

Participation in the open market consultation that was held as part of the preparation for this procurement is not a prerequisite for submitting a tender.

This procurement is exempted from the WTO Government Procurement Agreement (GPA), the EU public procurement directives and the national laws that implement them. This is because it concerns the procurement of R&D services where the benefits do not accrue exclusively to the contracting authority for its use in the conduct of its own affairs.

Publication of this contract notice in the EU Official Journal is not to be understood as a waiver of this exemption. Publication is made on a voluntary basis and the procurement will not follow the procedures under the EU public procurement directives, but rather the procedure described in the tender documentation.

The open procedure was chosen in Section IV.1.1) ‘Procedure’ for formal reasons only. This is because it is not possible to publish a contract notice without selecting one of the listed procedures.

Offers must be submitted in English. All communication (before, during and after the procurement) must be made in English.

For more information, see:

- The project website (www.crane-pcp.eu)

- The Open Market Cosultation Q&A (FAQs | CRANE (crane-pcp.eu))

Please note that you need to create an account to be able to submit an offer for CRANE, account registration can be made at this link: https://www.e-avrop.com/register.aspx

VI.4)Procedures for review
VI.4.1)Review body
Official name: Förvaltningsrätten i Umeå
Postal address: Box 193
Town: Umeå
Postal code: 901 05
Country: Sweden
E-mail: forvaltningsratteniumea@dom.se
Telephone: +46 90-177400
Fax: +46 90-137588
Internet address: http://www.forvaltningsratteniumea.domstol.se
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The procurement is exempted from the EU public procurement directives (including the EU procurement remedies directives 89/665/EEC and 92/13/EEC — see above) and the national laws that implement them.

Publication of this notice in the Official Journal is not to be understood as a waiver of this exemption by the contracting authority.

The deadlines for the review procedures at the bodies for review, mentioned in IV.4.1) are: 15 days from notification of the award decision regarding the framework agreement.

VI.5)Date of dispatch of this notice: