Services - 483166-2017

02/12/2017    S232    European Central Bank - Services - Contract notice - Competitive procedure with negotiation 

Germany-Frankfurt-on-Main: ECB - Provision of current and historical economic and financial data

2017/S 232-483166

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Central Bank
Sonnemannstraße 22
Frankfurt am Main
60314
Germany
Contact person: Spyridon Panagopoulos
E-mail: procurement@ecb.europa.eu
Fax: +49 69/13447110
NUTS code: DE712

Internet address(es):

Main address: http://www.ecb.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.ecb.europa.eu/secure/procurement/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of current and historical economic and financial data.

Reference number: PRO-003445.
II.1.2)Main CPV code
72300000
II.1.3)Type of contract
Services
II.1.4)Short description:

This contract notice relates to the ECB's joint public tender (negotiated) procedure conducted in accordance with Article 4 of the Decision of the European Central Bank of 17.11.2008 laying down the framework for joint Eurosystem procurement (ECB/2008/17) and Article 2(2) of the Decision (EU) 2016/245 of the European Central Bank of 9.2.2016 laying down the rules on procurement (ECB/2016/2, as amended) for the allocation of 1 or more contracts (framework agreements) for the provision of current and historical economic data to the ECB and to current and future member of the Eurosystem Procurement Coordination Office (EPCO) (the beneficiaries). The names of institutions entitled to participate in EPCO's activities as well as the date from which they obtain that right, are available at the following link: http://www.epco.lu/links.php

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: DE712
Main site or place of performance:

1. ECB premises, Frankfurt am Main, Germany.

2. Beneficiaries premises (as applicable).

II.2.4)Description of the procurement:

The scope of the services tendered out by the ECB comprises the provision to the ECB and/or current and future EPCO members (beneficiaries) of current and historical economic and financial data, which are required to conduct the ECB's statutory tasks according to the Treaty on the Functioning of the European Union (TFEU) and the Statute of the European System of Central Banks and of the European Central Bank (Protocol No 4 to the TFEU, OJEU C 326, 26.10.2012, page 230) and banking supervision tasks according to Council Regulation (EU) No 1024/2013 of 15.10.2013 for end users in the ECB (the services).

The ECB's end users require:

1) no restrictions in terms of number of users (i.e. site licence (flat fee — full access) rather than individual user licensing and permissioning). As a reference, the current number of the ECB's end users of economic and financial data is between 150 and 200. This is a non-binding estimate for the future; the actual number of the ECB's end users under the contract tendered out might differ;

2) no restrictions in terms of download volumes;

3) no restrictions in terms of internal use of the raw data, as well as the transmission and publication of derived analysis;

4) the product should ideally provide data for the following categories, sourced from private, public and/or proprietary sources:

a. economic and social indicators;

b. equity — proprietary and/or third party;

c. fixed income — proprietary and/or third-party indices, intraday, end-of-day and historical corporate and sovereign yields and prices, yield curves, metrics (including but not limited to maturity, spreads, coupon, duration, etc.);

d. volatility indices — proprietary and/or third-party indices;

e. commodities — indices, historical, intraday and end-of-day prices;

f. derivatives — options, futures, forwards, swaptions on equity, fixed income, commodities, interest and exchange rates;

g. credit default swaps — proprietary and/or third-party indices, prices, volumes, spreads for sovereigns, financial and non-financial corporations;

h. broker estimates — proprietary and/or third-party estimates including but not limited to financial ratios, earnings, profitability, sales, etc;

i. fundamental data — including but not limited to balance sheet, income statement, cash flow statements, etc.

j. exchange rates — major world currencies (including but not limited to the euro, US dollar, pound sterling, Japanese yen, Swiss franc, Norwegian krone, etc.);

k. interest rates (including but not limited to discount rates, prime rates, etc.);

5) geographical coverage: Europe, Americas, Asia Pacific and rest of the world, as specified in Section I.1.3.5 of the call for applications;

6) client support and training, on site (on the ECB premises in Frankfurt am Main, Germany), online as well as via a helpdesk in the English language, Monday to Friday between 8:30 and 17:30 CEST.

The ECB intends to contract 1 or more suppliers by awarding a contract (framework agreement) to 1 or more suppliers offering the best value for money, provided that multiple suppliers meeting all requirements are available. The contract(s) will have a duration of 4 years. Notwithstanding the expiry of the contract(s), orders agreed on the basis of the contract(s) prior to their expiry may continue until the completion of the respective services.

The beneficiaries may order the services as specified above either as site licence or as individual user licence and permissioning, under the usage and pricing terms and conditions laid down in the contract(s). The scope, usage and pricing terms and conditions may be further specified in the bilateral specific agreements to be made by the beneficiary and the contractor(s).

For more information about the beneficiaries, please see Chapter I of the call for applications and the EPCO website: http://www.epco.lu/links.php

The scope of the procurement is further specified in the call for applications and the annexes thereto.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

The ECB intends to invite 4 candidates to submit a tender, provided that a sufficient number of suitable candidates are available. The ECB shall invite the candidates (i) whose applications comply with the formal requirements laid down in the call for applications (CFA); (ii) who meet the eligibility criteria set out in Section III.3 of the CFA; and (iii) who best meet the selection criteria set out in Section III.4 of the CFA.

Criteria for shortlisting the candidates:

Among the candidates meeting the minimum requirements, the ECB shall select those with the highest professional and technical capacity with regard to their expertise and prior experience, which will be assessed on the basis of the (maximum 6) reference contracts submitted by the candidate with their application. Selection and shortlisting will be based on the following selection criteria:

1) selection criterion 1 (‘SC-1’): quality of the reference contracts (weighting: 60 %).

The applications will be evaluated against the quality of the submitted reference contracts. The quality of the submitted reference contracts shall be assessed on the basis of their comparability in terms of scope, size and complexity with the contract tendered by the ECB, in particular with regard to the extent those reference contracts meet the ECB's end user requirements specified in Section I.1.3 of the CFA. Additional information of this selection criterion is provided in Section III.4.3.1 of the CFA;

2) selection criterion 2 (‘SC-2’): number of comparable reference contracts (weighting: 40 %).

The applications shall be evaluated against the number of the comparable reference contracts listed, submitted with the application. Additional information of this selection criterion is provided in Section III.4.3.2 of the CFA.

The score obtained for SC-1 (‘S1’) and SC-2 (‘S2’) will be multiplied with its allocated weight to calculate the weighted score per sub-criterion. The weighted scores will be added together to calculate the total score (‘TS’) by applying the following mathematical formula: TS= [(S1 X 0.6) + (S2 X 0.4)].

The candidates will be ranked on the basis of their total score. The 4 candidates with the highest total scores will be shortlisted for participating in the second stage of the tender procedure. If more candidates are ranked in fourth place with the same total scores, the ECB will shortlist all those candidates for participating in the second stage of the tender procedure.

For more information on the selection and shortlisting of the candidates, please refer to Section III.4.3 of the CFA.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Not applicable.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Not applicable.

Minimum level(s) of standards possibly required:

Not applicable.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Minimum requirements:

In order to qualify, candidates must meet the following minimum requirements:

1) candidates shall demonstrate that they have performed from 1.1.2013 until the expiry of the time limit for the submission of applications at least 2 reference contracts that are comparable in terms of scope, size and complexity with the contract tendered by the ECB. A reference contract is considered ‘comparable’ if (a) it has a minimum duration of 24 months; (b) it pertains to the provision of current and historical economic and financial data; and (c) its scope, size, and complexity are similar to the ECB's end users requirements specified in Section I.1.3 of the CFA. Candidates shall prove meeting this minimum requirement by submitting as part of their application the completed Annex 2 to the CFA with at least 2 and up to 6 reference contracts;

2) candidates shall have as a minimum the ability to provide (a) client support on site (on the ECB premises in Frankfurt am Main, in case server-side software and/or components need to be installed on ECB servers), online as well as via a helpdesk in the English language, Monday to Friday, 8:30–17:30 CET and (b) client training on site (on the ECB premises in Frankfurt am Main), online as well as via a helpdesk in the English language, Monday to Friday, 8:30–17:30 CET. Candidates shall prove meeting this minimum requirement by completing Sections 3.2 and 3.3 of the application form (Annex 1 to the CFA).

For more information on the qualitative selection of the candidates, please refer to Sections III.4.1 and III.4.2 of the CFA.

Minimum level(s) of standards possibly required:

Not applicable.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/12/2017
Local time: 18:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 29/01/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The procurement documentation can be downloaded from an Internet platform. If you are interested in participating in the procurement procedure, register via the Internet platform using the following Internet address, user name and password:

Internet address: https://www.ecb.europa.eu/secure/procurement/

User ID: 003445/S/SFI/2017/CFA

Password: B06853

After you have registered, an e-mail will be sent to you with a new user name and password. Use the new user name and password to download the procurement documentation from the above Internet address.

However, your mere registration and downloading the procurement documents does not constitute an application. You must submit your application in hard copy version to the ECB, on time, in the format requested and including the content as further instructed in the application documentation.

Should you experience any problems in accessing the Internet platform for registration and/or downloading the documentation, please do not hesitate to contact the ECB under the following e-mail address: procurement@ecb.europa.eu quoting the procurement number and the problem experienced. The ECB shall endeavour to answer all queries concerning access as quickly as possible but cannot guarantee a minimum response time. The ECB shall not be bound to reply to queries received less than 7 calendar days before the time limit for the submission of tenders.

The procurement procedure shall be open on equal terms to all natural or legal persons resident or located in the European Union and to all natural and legal persons resident or located in a country which has ratified the World Trade Organisation Agreement on Government Procurement or has concluded with the European Union a bilateral agreement on procurement under the conditions laid down in the said agreements.

The procurement procedure is conducted in accordance with Decision (EU) 2016/245 of the European Central Bank of 9.2.2016 laying down the rules on procurement (ECB/2016/2), OJ L 45, 20.2.2016, p. 15 as amended, available on the ECB website at http://www.ecb.europa.eu/ecb/jobsproc/tenders/html/index.en.html

During the procurement procedure tenderers shall not contact any ECB staff members or organisations/persons working for the ECB with regard to this tender procedure other than the person indicated in Section I.1). Tenderers shall also not contact potential competitors unless they intend to form a temporary grouping with them or to involve them as subcontractors. Any violation of this communication rule may lead to the exclusion of the tenderer in question.

VI.4)Procedures for review
VI.4.1)Review body
Procurement Review Body of the European Central Bank, c/o Legal Advice Team
Sonnemannstraße 20
Frankfurt am Main
60314
Germany
Telephone: +49 6913440
Fax: +49 6913446886

Internet address: http://www.ecb.europa.eu

VI.4.2)Body responsible for mediation procedures
European Ombudsman
1 avenue du Président Robert Schuman
Strasbourg
67001
France
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Pursuant to Article 39 of Decision (EU) 2016/245 of the European Central Bank of 9.2.2016 laying down the rules on procurement (ECB/2016/2), unsuccessful candidates/tenderers may challenge in writing the ECB's decision to reject their application or tender within 15 days of receipt of the information specified in Article 34(3) of Decision (EU) 2016/245 of the European Central Bank of 9.2.2016 laying down the rules on procurement (ECB/2016/2), or, if no information is requested, within 15 days of receipt of notification in accordance with Article 34(1).

The appeal shall be submitted in English to the ECB's Procurement Review Body (PRB) and include all supporting information and reasoned objections. The PRB shall address the appeal in line with Article 39(2), (3) of Decision (EU) 2016/245 of the European Central Bank of 9.2.2016 laying down the rules on procurement (ECB/2016/2).

VI.4.4)Service from which information about the review procedure may be obtained
Central Procurement Office
Sonnemannstraße 20
Frankfurt am Main
60314
Germany
Telephone: +49 6913440

Internet address: http://www.ecb.europa.eu

VI.5)Date of dispatch of this notice:
22/11/2017