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Works - 489116-2017

08/12/2017    S236    Works - Contract notice - Competitive procedure with negotiation 

United Kingdom-Maidstone: Construction, foundation and surface works for highways, roads

2017/S 236-489116

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Kent County Council
Postal address: County Hall
Town: Maidstone
NUTS code: UKJ4
Postal code: ME14 1XQ
Country: United Kingdom
Contact person: Mr Craig Merchant
E-mail: craig.merchant@kent.gov.uk
Telephone: +44 3000416475

Internet address(es):

Main address: http://www.kent.gov.uk

Address of the buyer profile: http://www.kent.gov.uk

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=c274df45-9bda-e711-80e7-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=c274df45-9bda-e711-80e7-005056b64545
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

SS17064 Road Asset Renewal Contract

Reference number: DN311888
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Kent County Council’s current Resurfacing Contract (including major surfacing works that may include reconstruction of the highway) is due to expire on 30 June 2018. During the initial two-year term, the average spend of the contract was £9m per annum, but with a challenging forecast in public sector funding, it is highly likely this will be less in the future. That said, the client pursues every opportunity to secure additional resource to fund specific maintenance projects.

The contract will commence upon 1 July 2018 and will continue for a period of 30 months unless terminated in accordance with the Conditions of Contract attached in Schedule 3 of this Invitation to Tender. There is also a potential for a further contract extension of up to 2 years.

II.1.5)Estimated total value
Value excluding VAT: 45 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKJ4
II.2.4)Description of the procurement:


A Selection Questionnaire (SQ) is being released on 6 December 2017 and this will run until 10 January 2018. Only the SQ needs to be completed at this time. All other documents are provided for information purposes only in line with the Public Contract Regulations 2015.

Following the SQ, an ITT will be released in January 2017 and will run until February 2018. It is the Council’s intention to use a Competitive Procedure with Negotiation where the Negotiation period will take place in March 2018. The Council may award contracts on the basis of the initial tenders without negotiation.

If required, the Council will reduce the number of candidates invited to submit tenders using the criteria within the SQ. Between 3 and 6 bidders will be shortlisted to progress to the ITT. After initial tender submission, the Council may reduce the number of candidates invited to negotiate using the criteria within the Award Criteria.

Selection and Award Criteria

The Council shall base the award of this contract on the most economically advantageous tender with regard to price and quality. Full details can be found in the tender documentation.

Expression of Interest and Tender Process

Expressions of interest will only be accepted via the Kent Business Portal. In order to submit your interest in this opportunity, please select the "Login and Express an Interest" button located at the bottom of this page.

Note that in order to successfully submit your interest you will first need to register for an account. After registration is complete and you have received your login details, you should return to the advert for the opportunity and express your interest.

Access to the SQ will be made available to those that expressed an interest from 6 December 2017 and will run until 10 January 2018.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/07/2018
End: 31/12/2020
This contract is subject to renewal: yes
Description of renewals:

The contract will commence upon 1 July 2018 and will continue for a period of 30 months unless terminated in accordance with the Conditions of Contract attached in Schedule 3 of this Invitation to Tender. There is also a potential for a further contract extension of up to 2 years.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 21/01/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Kent County Council
Postal address: County Hall
Town: Maidstone
Postal code: ME141XQ
Country: United Kingdom

Internet address: www.kent.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: