Services - 506226-2020

23/10/2020    S207

Kenya-Nairobi: Software programming and consultancy services

2020/S 207-506226

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Embassy of Switzerland (to Kenya, Rwanda, Burundi, Uganda and Somalia) Rosslyn Green Estate, P.O. Box 2600
Postal address: Rosslyn Green Drive, off Red Hill Road
Town: Nairobi
NUTS code: 00 Not specified
Postal code: 00621
Country: Kenya
Contact person: Dr Thomas Oertle
E-mail: thomas.oertle@eda.admin.ch
Internet address(es):
Main address: https://www.simap.ch
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: http://www.simap.ch/shabforms/servlet/Search?NOTICE_NR=1149967
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: PLEASE DO NOT OPEN – BID Dr Thomas Oertle Embassy of Switzerland (to Kenya, Rwanda, Burundi, Uganda and Somalia) Rosslyn Green Estate, P.O. Box 2600
Postal address: Rosslyn Green Drive, off Red Hill Road
Town: Nairobi
Postal code: 00621
Country: Kenya
Contact person: Dr Thomas Oertle
E-mail: thomas.oertle@eda.admin.ch
NUTS code: 00 Not specified
Internet address(es):
Main address: https://www.simap.ch
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

‘Third-Party Monitoring Digital Dashboard Services’ Duration 1 April 2021-31 December 2024 (Core services) and 1 January 2025-31 December 2028 (Optional Services)

II.1.2)Main CPV code
72200000 Software programming and consultancy services
II.1.3)Type of contract
Services
II.1.4)Short description:

Switzerland introduces a framework for risk governance and adaptive programming in Somalia. It comprises a system of remote monitoring of humanitarian and development programmes to inform decision-making, ensure accountability and feedback. The object of this tender is a digital platform, developed in an agile approach, which will receive, verify, store and display data, collected by a third-party monitoring provider, in dashboards to present performance assessments to multiple stakeholders.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: CH0 SCHWEIZ/SUISSE/SVIZZERA
Main site or place of performance:

It is expected that the winning bidder is able to deliver the project entirely remotely. If face-to-face consultations in the field (Nairobi) were necessary, this would be assessed and agreed upon between winning bidder and the contracting authority.

II.2.4)Description of the procurement:

Switzerland introduces a framework for risk governance and adaptive programming in Somalia. It comprises a system of remote monitoring of humanitarian and development programmes to inform decision-making, ensure accountability and feedback. The object of this tender is a digital platform, developed in an agile approach, which will receive, verify, store and display data, collected by a third-party monitoring provider, in dashboards to present performance assessments to multiple stakeholders.

II.2.5)Award criteria
Criteria below
Cost criterion - Name: AC 1.1 Mandate overview and team resources / Weighting: 15 %
Cost criterion - Name: AC 1.2 Project proposal / Weighting: 20 %
Cost criterion - Name: AC 1.3 Technical proposal / Weighting: 20 %
Cost criterion - Name: AC 1.4 dashboard mockups / Weighting: 15 %
Cost criterion - Name: AC 1.5 Financial proposal / Weighting: 30 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2021
End: 31/12/2024
This contract is subject to renewal: yes
Description of renewals:

Subject to milestone reviews at 12 months, 2 years and 4 years. Optional services to commence pending review, start: 1 January 2025-31 December 2028.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Optional services to commence pending review, start: 1 January 2025-31 December 2028.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/12/2020
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.7)Conditions for opening of tenders
Date: 11/01/2021
Local time: 23:59
Information about authorised persons and opening procedure:

The bids are not opened publicly.

In accordance with PPO Art. 8 para. 1d, the contracting authority safeguards the confidential character of all information provided by the bidder. The information to be published after the award of the mandate and the information to be disclosed in the framework of the PPA Art. 23 para. 2 and 3 remain subject to reservation.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Partial offers are not permitted.

Conditions for countries not party to the WTO agreement: None.

Terms of business: these General Terms and Conditions for IT Services (GTC IT Services) and General Terms and Conditions for IT Works Contracts and Contracts for the Maintenance of Individual Software (GTC IT Maintenance) shall be deemed accepted by the contractor on submission of the offer.

Negotiations: remain reserved.

Basic procedural principles: the contracting authority awards public contracts for services provided in Switzerland only to bidders who ensure compliance with the health and safety regulations and employment conditions for employees, as well as equal pay for women and men. If the service is provided outside Switzerland, the participant must ensure at least compliance with the International Labour Organisation’s fundamental conventions in accordance with Annex 2a PPO. The self-declaration form ‘Compliance with working conditions, workplace health and safety regulations and requirement of equal pay for men and women: Declaration by the supplier’ has to be signed and is to be submitted with the participant application.

Additional information: the option of directly awarding follow-up mandates is reserved.

Procedures for appeal: in accordance with Art. 30 of the Law on Public Procurement an appeal can be lodged in writing within 20 days of publication of the above instruction with the Federal Administrative Court, Postfach, 9023 St Gallen. The complaint is to be submitted in duplicate and must contain the request, the reasons supporting it including indication of the evidence and the signature of the complainant or his/her representative. The complaint must be accompanied by a copy of the present publication and by available evidence.

Deadline/remarks: bids contain all documentation in accordance with Section 5 Structure and content of the bid and are to be submitted in a sealed envelope as follows:

(a) one original signed hard copy labelled ‘Original’;

(b) one signed copies labelled, ‘Signed Copy’;

(c) one data storage device (e.g. CD, DVD or Memory Stick) of all requested documents;

(d) alternative for submission of offers due to exceptional situation of Covid-19: due to the exceptional situation of Covid-19 the bidders can by way of exception submit the bid by email only. In this case bidders send the bid (format PDF) to email address: Oertle Thomas EDA OTM thomas.oertle@eda.admin.ch with copy to: Crivelli Fernandez Santos Dominique Kali EDA CRO dominique.crivelli@eda.admin.ch and: Nyamweno Cyprian EDA NYACY cyprian.nyamweno@eda.admin.ch by 18 December 2020, 23.59 (CET). The maximum size of the email should be around 10 MB. If it is not possible to send all information in one email, more than one email may be sent. If so, bidders should add the information ‘email 1 of x, 2 of x...’ in the reference line, with each email having a maximum of 10 MB. Bids received late cannot be taken into consideration. They will be returned to the bidder. The email must mention ‘Tender to SDC for Third Party Monitoring Digital Platform Services, April 2021 — December 2024 (core services) and January 2025-December 2028 (optional services)’ in the reference line. And bidders must confirm in the email the binding force of the bid. The receipt of the bids submitted via email will be acknowledged via email on the date received.

Language(s) for bids: English.

Remarks (Desired deadline for questions in written form): no information is given by telephone. Any questions must be addressed by 3 November 2020 in the forum space on www.simap.ch in anonymised form (i.e. without disclosing any information that could reveal the identity of the questioner). Questions submitted late cannot be answered. The answers are published on SIMAP by 13 November 2020. Bidders are themselves responsible for downloading the answers from SIMAP and for taking them into consideration in the preparation of their bids.

National reference publication: Simap of 20 October 2020, doc. 1149967.

Desired deadline for questions in written form: 3 November 2020.

Documents of the invitation to tender are available from 20 October 2020 until 18 December 2020.

Conditions for obtaining the tendering documentation: further information to obtain the tender documentation: the documentation on the public call to tender for the project mentioned can be downloaded from the platform www.simap.ch under: running procedures, confederation, invitations to tender. In order to do so, you first have to register in the mentioned project. You will then be able to log in and use the password that you will have been sent by email to download the documentation desired.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Bundesverwaltungsgericht
Postal address: Postfach
Town: St Gallen
Postal code: 9023
Country: Switzerland
VI.5)Date of dispatch of this notice:
20/10/2020