Services - 50703-2015

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12/02/2015    S30    Services - Contract notice - Restricted procedure 

United Kingdom-Falkirk: Architectural and related services

2015/S 030-050703

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Forth Valley College
Postal address: Grangemouth Road
Town: Falkirk
Postal code: FK2 9AD
Country: United Kingdom
Contact person: Finance — Procurement Section
For the attention of: Angela Van Gelder
Telephone: +44 1413313331

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Architectural and Design Services for Forth Valley College, New Falkirk Campus.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Forth Valley College, Falkirk, Scotland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Background to Procurement Process:
Forth Valley College (the College)has received approval from the Scottish Government to progress their proposed New Falkirk Headquarter Campus (NFHC) from approved Outline Business Case (OBC) to post completion on site.
The College will be appointing a Technical Advisory Team under a Scottish Futures Trust Framework Agreement which shall cover a number of disciplines.
The College requires a separate procurement exercise for the appointment of an Architect to provide Architectural and Design Services for it's new Falkirk Campus. The College shall follow an OJEU restricted procurement process.
On appointment of the Technical Advisory Team, it is anticipated that the Technical Advisor (Project Manager) will lead the evaluation of the OJEU restricted procurement process for the Architectural and Design Services. The successful supplier in the tender process for the Architectural and Design Services shall be appointed as a sub-consultant to the Technical Advisory Team.
Background to Project:
The College's Strategic Plan 2014-2018 outlines our mission statement as: ‘Making Learning Work'.
This is supported by 6 strategic objectives as noted below:
(a) Creating a superb environment for learning;
(b) Cultivating a vibrant learning organisation where learners develop skills, achieve qualifications valued by industry and progress seamlessly;
(c) Instilling an energy and passion for our people, celebrating success and innovation;
(d) Leading as a business that is a champion for governance, financial control and balanced risk taking;
(e) Enhancing our position as the business and community partner of choice;
(f) Delivering a whole system approach. Simply effective, efficient and consistent.
The College are well progressed in delivering the ‘Creating a superb environment for learning' strategic objective with, as noted above, the opening of two new state-of-the-art, award winning campuses in Alloa and Stirling, in 2011 and 2012 respectively, providing high quality and modern learning environments for our students.
This objective will be fully met when the third and final phase at the Falkirk campus is delivered, matching or exceeding the quality of that already in place at Alloa and Stirling.
The New Falkirk Headquarters Campus (NFHC) is to be located on the previous 10.87 acre Forth Valley College Middlefield Campus site, along with an additional section of land (4.8 acres) to the East. The site is located on Grangemouth Road, FK2 9AD. The NFHC will replace the current Forth Valley College Falkirk Campus previously occupying both sides of Middlefield Road and built in 1963.
The project funding has been set at 58 300 000 GBP +VAT (total of 70 000 000 GBP inclusive of VAT) and will be delivered using the Scottish Futures Trusts NPD revenue funded model.
A Project Programme has been developed as part of the Outline Business Case (OBC), for all stages until the completion of the works and is included in the redacted copy of the OBC. While the Project Programme is for OBC purposes only and now requires to be updated, it does meet the College's requirements for a commencement of works on Site in November 2016, completion of the construction phase in October 2018 and occupation by the College no later than December 2018.
Service Requirements — Role of Architect:
The role of the Architect shall have a broad range of responsibilities under the Technical Advisor Contract. The following provides a brief overview:
1. Following appointment of the Architect to the Framework Member, the preparation of Developed design; including:
(a) 1:1250 Site layout with levels;
(b) 1:500 Block Departmental Plans on agreed SoA;
(c) 1:200 at A1 Floor Plans, Sections, Elevations with levels;
(d) 3D computer generated visuals;
(e) 1:50 at A3 room layout plans; and
(f) full room data sheets.
2. Review room data sheets (including room environmental data, room design character and schedule of components by room) prepared for the College and finalise into a reference design format.
3. Prepare Standard 1:50 Room layouts using ADB 3D for College sign off.
4. Assist the College with equipment interface responsibilities derived from room schedule of components.
5. Prepare reference design report identifying gaps in reference design, in particular room data sheet development.
6. Prepare architectural specification to current/future programme standards including:
(a) Accessibility statement;
(b) Fire strategy;
(c) Community Stakeholder consultation report;
(d) Town Planning Consultation report;
(e) Building Control Consultation report;
(f) Police Secure by Design Consultation report;
(g) CDM hazard identification;
(h) BREEAM statement;
(i) Carbon Reduction Statement; and
(j) Access and maintenance statement.
Note: This is not an exhaustive list and further detail shall be provided at tender stage.
Further Information:
Further particulars on the project are provided in the Pre Qualification Questionnaire.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As noted in the short contract description, Forth Valley College is progressing a separate procurement process for Architectural and Design Services for it's new Falkirk Campus. The successful supplier shall be appointed as a sub-consultant to the Technical Advisory Team. The contract is expected to commence in June 2015. Occupation is expected in December 2018 with Architectural and Design Services required to the stage of post completion. Key stages are detailed in the Pre Qualification Questionnaire.
Estimated value excluding VAT:
Range: between 2 000 000 and 2 400 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
These shall be stated in the Invitation to Tender Document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
These shall be stated in the Invitation to Tender Document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Jointly and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Conditions for participation are set out in the Pre Qualification Questionnaire.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Conditions for participation are set out in the Pre Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Conditions for participation are set out in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: Applicants must have an annual minimum turnover of 1 500 000 GBP to participate in the competition.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
Conditions for participation are set out in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Architects you would propose to undertake this work must be registered with the Architects Registration Board in the UK or an equivalent regulatory body within the EU.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Tenderers are required to complete a Pre Qualification Questionnaire. The minimum standards and selection criteria are set out in the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
13.3.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Project value in II.2.1) is estimated only.
PQQ Returns:
Tenderers are required to submit three hard copy submissions to:
Executive Office, Forth Valley College, Stirling Campus, Drip Road, Stirling, FK8 1SE
An electronic Pre Qualification Questionnaire Response is also required to be submitted to the PCS Postbox by the closing date and time — 12:00 pm on Friday, 13.3.2015.
Clarification Questions:
Any clarification questions must be submitted through the PCS Portal. Questions shall be responded to through the Portal. The closing date for submission of clarification questions relating to the Pre Qualification Questionnaire shall be 17:00 on Friday, 27.2.2015. The College shall respond to all questions by 17:00 on Thursday, 5.3.2015.
Process Administration:
APUC Ltd is administering the procurement process on behalf of Forth Valley College. The contact for this procurement is:
Angela Van Gelder, Senior Procurement Manager, APUC Ltd.
Tel No +44 1413313331;
Mobile +44 7500051214.


(SC Ref: 335230).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Forth Valley College will incorporate a period of 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 12/88) is able to bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: