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Belgium-Brussels: Acquisition of a conference centre
Section I: Contracting authority
Section II: Object
Acquisition of a conference centre
The purpose of this public contract concerns the acquisition by the European Commission of a conference centre (including the adjoining land or part of it) located in the Brussels-Capital Region, within the perimeter of the European Quarter master plan.
The conference centre must be located in the Brussels-Capital Region, within the perimeter of the European Quarter master plan, in accordance with the requirements and modalities set out in the descriptive document.
It will include 29 meeting and conference rooms, an office area, parking, cafeteria, daycare and “banquet/buffet” room. It must accommodate between 2 320 and 2 480 speakers.
The successful tenderer will be responsible for the design, acquisition of permits, pre-funding and construction of the building, which will have high quality and energy performance.
For more information, please refer to the descriptive document.
The agreement with the successful tenderer will be signed no later than 7.8.2019 (estimated and non-binding date).
Delivery of the entire building after its provisional approval will take place no later than 7.11.2023 (mandatory date).
Adherence to the delivery date and implicit compliance with the provisional approval date is an essential part of the contract.
Section III: Legal, economic, financial and technical information
The tenderer must attach a "legal entity form" together with an official document proving the establishment of the entity concerned and the state where the tenderer has its headquarters or is domiciled. It should also provide all the documents and information required under point III. 1 “Conditions for participation” of this notice and listed in Annex 3 to the “Invitation to take part in the competitive dialogue procedure”: ‘Check list of documents to be completed and delivered’.
The tenderer shall in particular enclose a duly signed and dated solemn declaration stating that it is not in any of the situations which would exclude it from participating in a contract awarded by the European Union. The solemn declaration must take the form of the template published on the following page, in its entirety: http://ec.europa.eu/oib/procurement_fr.htm.
NB: NB: the successful tenderer must, on pain of exclusion, provide the following documentary evidence in support of the solemn declaration prior to signing of the contract.
NB: if groupings are awarded the contract, they must provide the solemn declaration along with the supporting documents and information for each individual member.
The following information and documents must be submitted to evaluate whether the requirements are met:
— a copy of the balance sheets and profit and loss accounts for the last 3 financial years showing turnover, shareholders' equity and annual pre-tax income. If, for a justified reason, the tenderer is unable to provide them, it will attach a statement of turnover, shareholders' equity and annual pre-tax profit for the last 3 years. If the profit and loss accounts or the declaration show an average negative result over the last 3 years, the tenderer is required to provide any other document proving its financial and economic standing, such as an appropriate guarantee from a third party (e.g. the parent company), statutory auditor's statements, or equivalent,
— a statement certified by an independent auditor showing the total shareholders' equity and the various items it comprises. In the context of consolidated financial statements, shareholders' equity is defined as "The group's share of shareholders' equity".
In the case of a tender submission from an unincorporated group, the above-mentioned documents must be provided for each member of the group.
If there is recourse to third parties’ capacities, the above-mentioned documents must also be provided for these entities.
Have a minimum equity capital of 30 000 000 EUR.
The tenderers technical and professional capacity must be supported by presentation of:
I. Professional capacity
I.1 A certificate proving that the tenderer has the services:
(i) of a person admitted to the profession of architect in Belgium, in accordance with the law of 20.2.1939 on the protection of the title and the profession of architect;
(ii) a design office responsible for the design of special techniques and project stability;
(iii) a contractor responsible for carrying out the work.
I.2. a list of a maximum of ten references of passive buildings built with the involvement of the architect, the design office and the contractor.
For each reference, a descriptive sheet must be attached to the participation request detailing:
— a description of the reference, its purpose, date and the place where it was carried out,
— the client’s identity,
— the period during which the economic operator actually worked on the project covered by the reference,
— the economic operator’s role in carrying out the referenced project and how this referenced project is relevant for the tenderer in view of the contract (see the specific minimum levels required below),
— the above-ground floor space of the building concerned,
— The parameters in terms of energy performance, i.e. the ‘Net energy needs for heating’ (Besoin net en énergie pour le chauffage (BNC)), the ‘Net energy needs for cooling’ (Besoin net en énergie pour le refroidissement (BNF)), the ‘Primary energy consumption’ (Consommation d’énergie primaire (PEC))’, and the levels of ‘Airtightness’ and ‘Overheating’.
II. Technical capacity:
II.1. a list of up to 5 references for development or major refurbishment.
— the economic operator’s role in carrying out the referenced project and how this referenced project is relevant for the tenderer in view of the contract (see the specific minimum levels required),
— the above-ground floor space of the building concerned.
To facilitate the analysis of technical capacity, a tabular presentation is required for each of the elements requested.
Minimal/minimum specific level(s) required: 2.
I. Professional capacity:
I.1. Benefit from the services of a person admitted to the profession of architect in Belgium, in accordance with the law of 20.2.1939 on the protection of the title and the profession of architect.
I.2. Benefit from the services of an architect, a design office and a contractor with experience in the construction of passive buildings:
— concerning the architect: presentation of a reference which includes a project to design a building using the passive standard carried out in the last 5 years (completed or under construction) with a minimum 1,000 m² above-ground floor space,
— concerning the design office: presentation of a reference which includes a project to design a building using the passive standard carried out in the last 5 years (completed or under construction) with a minimum 1,000 m² above-ground floor space,
— concerning the contractor: presentation of a reference which includes a project to construct at least the major structural work of a building using the passive standard carried out in the last 5 years (completed or under construction) with a minimum 1,000 m² above-ground floor space.
II.1. Building references:
A reference for a major development or renovation carried out during the last 10 years of a building with an area allocated to offices of at least 10,000 m² above-ground floor space.
This major development or renovation must include the tasks of designing and constructing for delivery.
Pre-funding will be provided by the successful tenderer. The selling price will be paid by the contracting authority against the authenticated deed after the building has been provisionally approved. The authenticated deed and the transfer of full ownership for the benefit of the European Commission must take place after the provisional approval of the entire building, and no later than 30 days after the said approval.
A bond in the form of a bank guarantee of an amount equivalent to 5% of the sale price of the building must be provided at the latest on the date of provisional approval of the building.
Section IV: Procedure
Section VI: Complementary information
1) all tender documents, responses to requests for additional information, and supplementary details and particulars will be available for consultation and/or download at the following Internet address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3022;
2) the website will be updated regularly and it is the responsibility of applicants and/or tenderers to check for updates and changes throughout the procedure;
3) For further information on participating in award procedures and on the sequence of procedures for public procurement at the OIB, please consult the 'Guide for tenderers' and the brochure ‘Doing business with the European Commission’, accessible via the link:
Within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them.
A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.