Services - 511805-2020

27/10/2020    S209

United Kingdom-Birmingham: Transport systems consultancy services

2020/S 209-511805

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: West Midlands Combined Authority
Postal address: 16 Summer Lane
Town: Birmingham
NUTS code: UKG WEST MIDLANDS (ENGLAND)
Postal code: B19 3SD
Country: United Kingdom
E-mail: Procurement.team@wmca.org.uk
Telephone: +44 3453036760
Internet address(es):
Main address: https://www.wmca.org.uk
Address of the buyer profile: https://wmca.bravosolution.co.uk/web/login.html
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://wmca.bravosolution.co.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://wmca.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

WMCA Travel Demand Management and Active Travel Framework

Reference number: 02325-2020
II.1.2)Main CPV code
71311200 Transport systems consultancy services
II.1.3)Type of contract
Services
II.1.4)Short description:

The objectives of the WMCA TDM and Active Travel Framework are to:

• to plan and deliver packages of TDM, sustainable travel behavioural change and active travel;

• support delivery of planned behavioural change at scale;

• provide capacity at short notice to develop and deliver localised TDM strategies and activities;

• to plan and deliver packages and events that encourage cycling.

It is the WMCA's intention to make this framework accessible to other local authorities and organisations in the UK. Please refer to the individual Lot descriptions at II.2.4) for further details.

The framework itself is comprised of 5 Lots, each of which will be detailed within this notice.

As this is a framework agreement it is not known at this stage what the aggregate value of spend will be across the various lots. The figure given below is an estimate of WMCA spend over 4 years for tendering purposes only, please note that WMCA cannot be held to this figure.

II.1.5)Estimated total value
Value excluding VAT: 10 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Evidence Based Travel Demand Management

Lot No: 1
II.2.2)Additional CPV code(s)
71311200 Transport systems consultancy services
II.2.3)Place of performance
NUTS code: UKG WEST MIDLANDS (ENGLAND)
II.2.4)Description of the procurement:

It is expected that the successful service providers on Lot 1 will work closely with the WMCA to develop, deliver and monitor a range of travel demand management strategies.

It is WMCA's intention to make the framework available to other local authorities in the UK. This will consist of the following (but not limited to):

— all county councils, borough and district councils and unitary authorities throughout England, Northern Ireland, Scotland and Wales

— all those bodies listed in Statutory Instrument 2014/2234 — The Whole of Government Accounts (Designation of Bodies) Order 2014, http://www.legislation.gov.uk/uksi/2014/2234/schedule/made including future bodies as well as bodies being established as a result of re-organisations, and any subsequent order(s) should the 2014 Orders be collectively or individually repealed. For the avoidance of doubt, this shall include, but not be limited to, all local authorities and all integrated transport authorities including those not listed in the 2014 Orders but who are members of the urban transport group as currently listed under https://www.urbantransportgroup.org/about-us/our-members

— public transport providers in England, Wales, Scotland, Northern Ireland and other parts of the UK registered with Vehicle and Operator Service Agency.

Private entities/companies that are not bound by public procurement regulation, and that are not classed as ‘contracting authorities’ under the PCR 2015 may also access this framework if required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

No funding is currently confirmed, but during the lifetime of the framework there could be potential for a number of funding workstreams to call off the framework. These may include (but are not limited to) European Union (EU), Sport England, Emergency Active Travel Fund (EATF) and the Department for Transport (DfT). WMCA cannot guarantee the award of specific work as funding is being secured.

II.2)Description
II.2.1)Title:

Behaviour Change

Lot No: 2
II.2.2)Additional CPV code(s)
63516000 Travel management services
79342200 Promotional services
80000000 Education and training services
II.2.3)Place of performance
NUTS code: UKG WEST MIDLANDS (ENGLAND)
II.2.4)Description of the procurement:

Amongst other requirements, the successful providers will be expected to deliver sustainable travel and behavioural change projects and strategies based on areas of working with stakeholders, local authorities, transport operators and other partners.

It is WMCA's intention to make the framework available to other local authorities in the UK. This will consist of the following (but not limited to):

— all county councils, borough and district councils and unitary authorities throughout England, Northern Ireland, Scotland and Wales

— all those bodies listed in Statutory Instrument 2014/2234 — The Whole of Government Accounts (Designation of Bodies) Order 2014, http://www.legislation.gov.uk/uksi/2014/2234/schedule/made including future bodies as well as bodies being established as a result of re-organisations, and any subsequent order(s) should the 2014 Orders be collectively or individually repealed. For the avoidance of doubt, this shall include, but not be limited to, all local authorities and all Integrated Transport Authorities including those not listed in the 2014 Orders but who are members of the Urban Transport Group as currently listed under https://www.urbantransportgroup.org/about-us/our-members

— public transport providers in England, Wales, Scotland, Northern Ireland and other parts of the UK registered with Vehicle and Operator Service Agency.

Private entities/companies that are not bound by public procurement regulation, and that are not classed as ‘contracting authorities’ under the PCR 2015 may also access this framework if required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

No funding is currently confirmed, but during the lifetime of the framework there could be potential for a number of funding workstreams to call off the framework. These may include (but are not limited to) European Union (EU), Sport England, Emergency Active Travel Fund (EATF) and the Department for Transport (DfT). WMCA cannot guarantee the award of specific work as funding is being secured.

II.2)Description
II.2.1)Title:

Cycle Training

Lot No: 3
II.2.2)Additional CPV code(s)
80000000 Education and training services
80521000 Training programme services
II.2.3)Place of performance
NUTS code: UKG WEST MIDLANDS (ENGLAND)
II.2.4)Description of the procurement:

The successful service providers will be expected to deliver a full spectrum of cycle training services within the West Midlands. This will include training for children/young adults, adults and cycle instructors.

It is WMCA's intention to make the framework available to other local authorities in the UK. This will consist of the following (but not limited to):

— all county councils, borough and district councils and unitary authorities throughout England, Northern Ireland, Scotland and Wales

— all those bodies listed in Statutory Instrument 2014/2234 — The Whole of Government Accounts (Designation of Bodies) Order 2014, http://www.legislation.gov.uk/uksi/2014/2234/schedule/made including future bodies as well as bodies being established as a result of re-organisations, and any subsequent order(s) should the 2014 Orders be collectively or individually repealed. For the avoidance of doubt, this shall include, but not be limited to, all local authorities and all integrated transport authorities including those not listed in the 2014 Orders but who are members of the urban transport group as currently listed under https://www.urbantransportgroup.org/about-us/our-members

— public transport providers in England, Wales, Scotland, Northern Ireland and other parts of the UK registered with Vehicle and Operator Service Agency.

Private entities/companies that are not bound by public procurement regulation, and that are not classed as ‘contracting authorities’ under the PCR 2015 may also access this framework if required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

No funding is currently confirmed, but during the lifetime of the framework there could be potential for a number of funding workstreams to call off the framework. These may include (but are not limited to) European Union (EU), Sport England, Emergency Active Travel Fund (EATF) and the Department for Transport (DfT). WMCA cannot guarantee the award of specific work as funding is being secured.

II.2)Description
II.2.1)Title:

Cycling Events

Lot No: 4
II.2.2)Additional CPV code(s)
79952000 Event services
92621000 Sports-event promotion services
92622000 Sports-event organisation services
II.2.3)Place of performance
NUTS code: UKG WEST MIDLANDS (ENGLAND)
II.2.4)Description of the procurement:

Service providers on lot 4 will be expected to organise and run both large and small scale cycling events providing the opportunity for residents to use and enjoy their streets and spaces in a different way – one that provides a safe environment for all ages to cycle and socialise.

This will include organising Traffic Free and Pop Up cycling events.

It is WMCA's intention to make the framework available to other local authorities in the UK. This will consist of the following (but not limited to):

— all county councils, borough and district councils and unitary authorities throughout England, Northern Ireland, Scotland and Wales

— all those bodies listed in Statutory Instrument 2014/2234 — The Whole of Government Accounts (Designation of Bodies) Order 2014, http://www.legislation.gov.uk/uksi/2014/2234/schedule/made including future bodies as well as bodies being established as a result of re-organisations, and any subsequent order(s) should the 2014 Orders be collectively or individually repealed. For the avoidance of doubt, this shall include, but not be limited to, all local authorities and all Integrated Transport Authorities including those not listed in the 2014 Orders but who are members of the Urban Transport Group as currently listed under https://www.urbantransportgroup.org/about-us/our-members

— public transport providers in England, Wales, Scotland, Northern Ireland and other parts of the UK registered with Vehicle and Operator Service Agency.

Private entities/companies that are not bound by public procurement regulation, and that are not classed as ‘contracting authorities’ under the PCR 2015 may also access this framework if required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

No funding is currently confirmed, but during the lifetime of the framework there could be potential for a number of funding workstreams to call off the framework. These may include (but are not limited to) European Union (EU), Sport England, Emergency Active Travel Fund (EATF) and the Department for Transport (DfT). WMCA cannot guarantee the award of specific work as funding is being secured.

II.2)Description
II.2.1)Title:

Supply Chain for Pedal Cycles

Lot No: 5
II.2.2)Additional CPV code(s)
34430000 Bicycles
34432000 Parts and accessories for bicycles
II.2.3)Place of performance
NUTS code: UKG WEST MIDLANDS (ENGLAND)
II.2.4)Description of the procurement:

Pedal Cycle ownership or access is one of the barriers for many people to get into cycling. Service providers on Lot 5 will be expected to source product, deliver and manage all elements of the supply chain for pedal cycles, accessories and associated items.

It is WMCA's intention to make the framework available to other local authorities in the UK. This will consist of the following (but not limited to):

— all county councils, borough and district councils and unitary authorities throughout England, Northern Ireland, Scotland and Wales

— all those bodies listed in Statutory Instrument 2014/2234 — The Whole of Government Accounts (Designation of Bodies) Order 2014, http://www.legislation.gov.uk/uksi/2014/2234/schedule/made including future bodies as well as bodies being established as a result of re-organisations, and any subsequent order(s) should the 2014 Orders be collectively or individually repealed. For the avoidance of doubt, this shall include, but not be limited to, all local authorities and all Integrated Transport Authorities including those not listed in the 2014 Orders but who are members of the Urban Transport Group as currently listed under https://www.urbantransportgroup.org/about-us/our-members

— public transport providers in England, Wales, Scotland, Northern Ireland and other parts of the UK registered with Vehicle and Operator Service Agency.

Private entities/companies that are not bound by public procurement regulation, and that are not classed as ‘contracting authorities’ under the PCR 2015 may also access this framework if required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

No funding is currently confirmed, but during the lifetime of the framework there could be potential for a number of funding workstreams to call off the framework. These may include (but are not limited to) European Union (EU), Sport England, Emergency Active Travel Fund (EATF) and the Department for Transport (DfT). WMCA cannot guarantee the award of specific work as funding is being secured.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 19
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/11/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.7)Conditions for opening of tenders
Date: 23/11/2020
Local time: 12:30
Place:

West Midlands Combined Authority or more likely remotely.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

To express an interest in this opportunity, please register on https://wmca.bravosolution.co.uk and express an interest in:

Project_388: WMCA Travel Demand Management and Active Travel Framework

ITT: itt_846 — Mandatory/Minimum Requirements ITT

ITT: itt_837 — Lot 1 — Evidence Based Travel Demand Management

ITT: itt_838 — Lot 2 — Behaviour Change

ITT: itt_839 — Lot 3 — Cycle Training

ITT: itt_840 — Lot 4 — Cycle Events

ITT: itt_841 — Lot 5 — Supply Chain for Pedal Cycles

VI.4)Procedures for review
VI.4.1)Review body
Official name: Royal Courths of Justice
Postal address: Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000
Internet address: https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice
VI.5)Date of dispatch of this notice:
22/10/2020