Works - 514804-2019

31/10/2019    S211    Works - Contract notice - Open procedure 

United Kingdom-Exeter: Construction work

2019/S 211-514804

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Devon County Council
Postal address: County Hall, Topsham Road
Town: Exeter
NUTS code: UKK4
Postal code: EX2 4QD
Country: United Kingdom
Contact person: Mr Rob Gilbert
E-mail: rob.gilbert@devon.gov.uk
Telephone: +44 1392383000

Internet address(es):

Main address: http://www.devon.gov.uk

Address of the buyer profile: http://www.supplyingthesouthwest.org.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.supplyingthesouthwest.org.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

CPF1843-19 Devon Maintenance Panel Agreement 2020-2024

Reference number: DN443372
II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Works
II.1.4)Short description:

Devon County Council (DCC) has a significant property estate which comprises many buildings located throughout the geographic area of Devon. The MPA will operate in each of 10 geographical sub areas within Devon. In each of these geographical areas a panel of up to a maximum of 15 contractors per discipline is required for each of the following most frequently used work categories/lots — general building, electrical services, plumbing and mechanical services, window and door services, underground drainage services and roofing services. Only 5 contractors will be appointed in each of the 10 Devon sub areas for emergency cleaning and portable appliance testing.

Mostly utilised for projects of up to 5 000 GBP per occurrence but can be used for projects of up to 25 000 GBP per occurrence.

II.1.5)Estimated total value
Value excluding VAT: 20 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

General Building Services

Lot No: 1
II.2.2)Additional CPV code(s)
45000000
II.2.3)Place of performance
NUTS code: UKK4
II.2.4)Description of the procurement:

To provide a range of general building works, both responsive and planned small works up to 25 000 GBP per occurrence. In one or more of 10 geographical sub areas within Devon.

Up to 15 bidders per geographical sub area will be admitted to the lot. The award criteria is as set out in the invitation to tender.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: None / Weighting: 0
Price - Weighting: 100
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework is the renewal of the existing Devon Maintenance Panel Agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Electrical Services

Lot No: 2
II.2.2)Additional CPV code(s)
31000000
45000000
II.2.3)Place of performance
NUTS code: UKK4
II.2.4)Description of the procurement:

To provide a range of electrical services, both responsive and planned small works up to 25 000 GBP per occurrence. In one or more of 10 geographical sub areas within Devon.

Up to 15 bidders per geographical sub area will be admitted to the lot. The award criteria is as set out in the invitation to tender.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: None / Weighting: 0
Price - Weighting: 100
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework is the renewal of the existing Devon Maintenance Panel Agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Heating/Mechanical Services

Lot No: 3
II.2.2)Additional CPV code(s)
44000000
45000000
II.2.3)Place of performance
NUTS code: UKK4
II.2.4)Description of the procurement:

To provide a range of heating and mechanical services, both responsive and planned small works up to 25 000 GBP per occurrence. In one or more of 10 geographical sub areas within Devon.

Up to 15 bidders per geographical sub area will be admitted to the lot. The award criteria is as set out in the invitation to tender.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: None / Weighting: 0
Price - Weighting: 100
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework is the renewal of the existing Devon Maintenance Panel Agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Plumbing Services

Lot No: 4
II.2.2)Additional CPV code(s)
44000000
45000000
II.2.3)Place of performance
NUTS code: UKK4
II.2.4)Description of the procurement:

To provide a range of plumbing services, both responsive and planned small works up to 25 000 GBP per occurrence. In one or more of 10 geographical sub areas within Devon.

Up to 15 bidders per geographical sub area will be admitted to the lot. The award criteria is as set out in the invitation to tender.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: None / Weighting: 0
Price - Weighting: 100
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework is the renewal of the existing Devon Maintenance Panel Agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Windows/Doors Services

Lot No: 5
II.2.2)Additional CPV code(s)
44000000
45000000
II.2.3)Place of performance
NUTS code: UKK4
II.2.4)Description of the procurement:

To provide a range of general building works, both responsive and planned small works up to 25 000 GBP per occurrence. In one or more of 10 geographical sub areas within Devon.

Up to 15 bidders per geographical sub area will be admitted to the lot. The award criteria is as set out in the invitation to tender.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: None / Weighting: 0
Price - Weighting: 100
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework is the renewal of the existing Devon Maintenance Panel Agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Roofing Services

Lot No: 6
II.2.2)Additional CPV code(s)
45000000
II.2.3)Place of performance
NUTS code: UKK4
II.2.4)Description of the procurement:

To provide a range of general building works, both responsive and planned small works up to 25 000 GBP per occurrence. In one or more of 10 geographical sub areas within Devon.

Up to 15 bidders per geographical sub area will be admitted to the lot. The award criteria is as set out in the invitation to tender.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: None / Weighting: 0
Price - Weighting: 100
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework is the renewal of the existing Devon Maintenance Panel Agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Underground Drain Services

Lot No: 7
II.2.2)Additional CPV code(s)
45000000
90000000
II.2.3)Place of performance
NUTS code: UKK4
II.2.4)Description of the procurement:

To provide a range of general building works, both responsive and planned small works up to 25 000 GBP per occurrence. In one or more of 10 geographical sub areas within Devon.

Up to 15 bidders per geographical sub area will be admitted to the lot. The award criteria is as set out in the invitation to tender.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: None / Weighting: 0
Price - Weighting: 100
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework is the renewal of the existing Devon Maintenance Panel Agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Emergency Cleaning Services

Lot No: 8
II.2.2)Additional CPV code(s)
45000000
II.2.3)Place of performance
NUTS code: UKK4
II.2.4)Description of the procurement:

To provide a range of general building works, both responsive and planned small works up to 25 000 GBP per occurrence. In one or more of 10 geographical sub areas within Devon.

Up to 5 bidders per geographical sub area will be admitted to the lot. The award criteria is as set out in the invitation to tender.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: None / Weighting: 0
Price - Weighting: 100
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework is the renewal of the existing Devon Maintenance Panel Agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various

II.2.14)Additional information
II.2)Description
II.2.1)Title:

Portable Appliance Testing

Lot No: 9
II.2.2)Additional CPV code(s)
31000000
45000000
II.2.3)Place of performance
NUTS code: UKK4
II.2.4)Description of the procurement:

To provide a range of general building works, both responsive and planned small works up to 25 000 GBP per occurrence. In one or more of 10 geographical sub areas within Devon.

Up to 5 bidders per geographical sub area will be admitted to the lot. The award criteria is as set out in the invitation to tender.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: None / Weighting: 0
Price - Weighting: 100
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework is the renewal of the existing Devon Maintenance Panel Agreement.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 115
In the case of framework agreements, provide justification for any duration exceeding 4 years:

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 10/12/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

See invitation to tender.

The framework is open to the following public sector organisations:

— County Councils: Devon County Council,

— District Councils: East Devon District Council, Exeter City Council, Mid Devon District Council, North Devon District Council, South Hams District Council, Teignbridge District Council, Torridge District Council, West Devon Borough Council,

— unitary authorities: Torbay Council, Plymouth City Council,

— national park authorities: Dartmoor National Park, Exmoor National Park,

— local authority maintained schools: any school within the Local Education Authority areas of Devon County Council, Torbay Council and Plymouth City Council, details of which can be found here: https://get-information-schools.service.gov.uk/

— academies: any academy within the Local Education Authority areas of Devon County Council, Torbay Council and Plymouth City Council, created/established via the Academies Act 2010 that are either currently in existence details of which can be found here: as indicated here: https://get-information-schools.service.gov.uk/ or that may converted to or newly constructed as academies between 1.4.2020 and 31.3.2024,

— further education colleges: Bicton College, Dartington College, Exeter College, Petroc College, Plymouth College, Plymouth College of Art and Design and South Devon College,

— universities: University of Exeter, University of Plymouth, University of St Mark and St John T/A Plymouth Marjon University,

— independent organisations that were formerly part of the local authority: any organisation within the geographical boundaries of Devon, Torbay and Plymouth that were formerly in local authority control that provide the following or other such services — library service, children’s centres, child services, youth services, trading standards, school catering services, ICT services, Finance services, HR Services, adult community learning, heritage services, adult learning disability services, skills and learning services, highways term maintenance contractors (for depot maintenance).

These services currently comprise of CaterEd, DELT Shared Services, Libraries Unlimited, DYS Space, Babcock LDP, NPS SW, but may expend into additional new organisations over the next 4 years.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Devon County Council
Town: Exeter
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
29/10/2019