Services - 523080-2020

02/11/2020    S213

United Kingdom-Salford: Records management

2020/S 213-523080

Prior information notice

This notice is for prior information only

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: NHS Shared Business Services
National registration number: 05280446
Postal address: Halyard Court, 31 Broadway, The Quays
Town: Salford
NUTS code: UK UNITED KINGDOM
Postal code: M50 2UW
Country: United Kingdom
Contact person: Nic Langman
E-mail: nsbs.nhsbusinessservices@nhs.net
Internet address(es):
Main address: www.sbs.nhs.uk
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=35175&B=NHSSBS
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Other type: Joint venture between the Department of Health and Sopra Steria
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Data Storage, Records Management and Integration Solutions

Reference number: SBS/20/NL/ZWD/10173
II.1.2)Main CPV code
79996100 Records management
II.1.3)Type of contract
Services
II.1.4)Short description:

NHS Shared Business Services (SBS) wishes to establish a framework agreement for use by SBS approved organisations.

The agreement will provide a full end to end records management solution including but not limited to:

— document storage/retrieval (physical/cloud-based storage);

— box/file handling services;

— transition;

— scanning;

— end-of-life disposal;

— document management system;

— electronic document records management systems (EDRMS) and provision of labour to support development;

— implementation and ongoing management.

For one lot, there will be a requirement for suppliers to have human tissue license.

A key aim of the framework agreement will be to promote efficiencies and cost savings.

The specification will be flexible to meet the needs of approved organisations. The scope and lot structure will be reviewed as part of the procurement process through engagement with suppliers/stakeholders.

Suppliers can express an interest by emailing nic.langman@nhs.net and stuart.brown9@nhs.net

II.1.5)Estimated total value
Value excluding VAT: 1 760 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
II.2)Description
II.2.1)Title:

Data Storage, Records Management and Integration Solutions

Lot No: 1
II.2.2)Additional CPV code(s)
30193700 File storage box
30234000 Storage media
48311100 Document management system
63120000 Storage and warehousing services
63121000 Storage and retrieval services
63121100 Storage services
72312200 Optical character recognition services
72313000 Data capture services
72317000 Data storage services
79995100 Archiving services
79999100 Scanning services
92512000 Archive services
92512100 Archive destruction services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
Main site or place of performance:

M50 2UW.

II.2.4)Description of the procurement:

NHS Shared Business Services (SBS) wishes to establish a framework agreement for use by SBS Approved Organisations.

The agreement will provide a full end to end records management solution including but not limited to:

— document storage/retrieval (physical/cloud-based storage);

— box/file handling services;

— transition;

— scanning;

— end-of-life disposal;

— document management system;

— electronic document records management systems (EDRMS) and provision of labour to support development;

— implementation and ongoing management.

For one lot, there will be a requirement for suppliers to have human tissue license.

A key aim of the Framework Agreement will be to promote efficiencies and cost savings.

The specification will be flexible to meet the needs of approved organisations. The scope and lot structure will be reviewed as part of the procurement process through engagement with suppliers/stakeholders.

Suppliers can express an interest by emailing nic.langman@nhs.net and stuart.brown9@nhs.net

II.2.14)Additional information
II.3)Estimated date of publication of contract notice:
30/11/2020

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

This is a prior information notice (PIN) to notify the market of our intention to engage with the market prior to tendering this opportunity in the near future. This is not an Invitation to Tender (ITT). An expression of interest in this PIN is not a tender response. An expression of interest is no indication of a commitment to participate in the tender, nor does it infer any special status on those providers who do submit interest. Suppliers who do express an interest may be requested to provide information as part of the pre procurement engagement phase. Potential providers who do not express an interest will still be able to submit bids for the tender in relation to this PIN when it is released. This PIN does not commit NHS SBS to undertake the procurement.

VI.5)Date of dispatch of this notice:
28/10/2020