Services - 525039-2018

29/11/2018    S230

Belgium-Brussels: Organisation of ECSEL JU Symposium 2019

2018/S 230-525039

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: ECSEL Joint Undertaking
Postal address: Avenue de la Toison D'Or 56-60
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1060
Country: Belgium
Contact person: Administration Unit
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Electronics

Section II: Object

II.1)Scope of the procurement

Organisation of ECSEL JU Symposium 2019

II.1.2)Main CPV code
79952000 Event services
II.1.3)Type of contract
II.1.4)Short description:

ECSEL JU will invite European industry and research communities, together with decision-makers to present and assess progress, over the years, of projects funded by the ECSEL JU programme in relation to international developments in the Electronics Components and Systems (ECS) field, and this to a broad audience (including press and other publicly visible instruments).

II.1.5)Estimated total value
Value excluding VAT: 200 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: RO321 Bucureşti
II.2.4)Description of the procurement:

ECSEL JU is looking for an economic operator that will manage:

— logistics, catering services, branding and technical equipment for the Symposium plenary (17/18 June) in the House of Parliament in Bucharest,

— venue identification and rental, logistics, catering services, branding and technical equipment for an exhibition and a social event on 17 June,

— venue identification and rental, logistics, catering services and branding for a social event on 18 June; and

— logistics, catering services, branding and technical equipment for the ECSEL JU Public Authorities Board and Governing Board meetings on 19.6.2019.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 9
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/01/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 21/01/2019
Local time: 14:00


Avenue de la Toison d'Or 56-60

1060 Brussels

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Court of Justice of the European Union
Town: Luxembourg
Country: Luxembourg
VI.5)Date of dispatch of this notice: